Well-Septic Repairs and installation at the Florida National Cemetery

Amendment / Modification

This amendment extends the Hour & Date for Receipt of Offers for solicitation 36C78626B0021.

Key changes include:

• Extension of Offer Receipt Deadline: The deadline for submitting offers has been extended. The new deadline is detailed on the continuation page.

• RFI Responses Included: This modification incorporates answers to questions posed during the RFI period. A continuation page provides the specific questions and answers.

• The deadline for receipt of offers is modified.

• Questions and Answers from the RFI period are provided.

• Bidders must note the extended deadline for offer submission.

• The provided RFI responses offer clarification on project scope and requirements, which may impact how bidders prepare their proposals.

Solicitation / RFP / RFQ

This solicitation is for "Florida National Well-Septic Repairs" at the Florida National Cemetery. The Department of Veterans Affairs (VA), National Cemetery Administration, requires a Firm Fixed Price (FFP) contract for the repair and installation of a new well system. The procurement is 100% set-aside for Service-Disabled Veteran-Owned Small-Business (SDVOSB) firms.

• Provide all management, supervision, labor, equipment, and materials necessary for the repair and installation of a new well system.

• All work must be performed in accordance with applicable Local, State, and Federal laws, regulations, and the terms and conditions outlined in the Scope of Work, Specifications, and Drawings.

• Contract Type: Firm Fixed Price (FFP)

• Estimated Magnitude of Construction: $250,000 - $500,000

• Product/Service Code: Y1PZ - Construction of Other Non-Building Facilities

• NAICS Code: 237110 - Water and Sewer Line and Related Structures Construction

• Size Standard: $45 million dollars

• Period of Performance: 14 calendar days after notice to proceed for commencement, and 210 calendar days for completion.

• Bids must be submitted electronically via email to Clarelle.sylvain@va.gov by 10:00 a.m. EST on April 29th, 2026.

• A public bid opening will occur via telephone conference.

• Bidders must be registered in the VA's eCMS Vendor Portal.

• A Bid Bond is required if the bid exceeds $150,000.

• Performance and Payment Bonds will be required from the awarded contractor.

• Key deadlines: Site Visit on April 16th, 2026, at 9 am EST; RFI submission deadline April 20th, 2025, at 10:00 a.m. EST; Bid submission deadline April 29th, 2026, at 10:00 a.m. EST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small-Business (SDVOSB) firms.

• Bidders must be SBA VetCert verified prior to submitting a bid.

• Bidders must be registered in the Vendor Information Pages.

• Contractors must be certified Vets 4212 at the time of bid submission and award.

• Interested bidders are strongly encouraged to attend a pre-bid site visit on April 16th, 2026.

• Questions must be submitted in writing via email to Clarelle.sylvain@va.gov.

• Past performance will be evaluated.

Other / Unclassified

This document is a General Decision Number (GDN) for building construction projects in Sumter County, Florida. It provides prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker/Heat & Frost Insulator, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Sprinkler Fitter, Carpenter, Cement Mason/Concrete Finisher, Laborer, Operator (various types), Painter, Pipefitter, Plumber, Roofer, Sheet Metal Worker, Tile Setter, and Truck Driver.

It also includes information on Executive Orders (EO) 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), outlining their applicability and requirements. The document details how wage determination identifiers (Union, Union Average, Survey, State Adopted) are used and provides a process for appealing wage determination decisions.

This document is crucial for bidders on construction projects subject to the Davis-Bacon Act in Sumter County, Florida. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must review these rates to accurately estimate labor costs and ensure compliance with federal labor standards. The inclusion of EO information also highlights additional contractor obligations regarding paid sick leave and minimum wages.

Form / Attachment / Pricing Sheet

This document appears to be an attachment providing visual context and a brief description of the work required for an opportunity related to refreshing existing well enclosures. It shows an example of "Well Pump #2 Actual" and provides notes on the scope of work.

• Visual examples of existing well pump enclosures.
• Notes indicating that Well Pumps 2 & 3 are similar but in different locations.
• The intent is to refresh both locations to match.
• Any equipment not in use is to be removed.
• All existing equipment is to be replaced per the Statement of Work (SOW).

This attachment helps bidders visualize the current state of the equipment and understand the general scope of work, which involves refreshing and replacing existing well pump enclosures and associated equipment. Bidders should refer to the SOW for detailed requirements and specifications.

Form / Attachment / Pricing Sheet

This document contains photographic evidence and descriptive labels of the "Main Well Pump House" and its components. It appears to be an attachment to a larger solicitation or work order, providing visual context for the existing conditions and equipment.

• Exterior views of the pump house, including the entrance and roof access.
• Interior views showing pumps, piping, a water meter (Neptune), and electrical panels.
• Identification of a Cummins Power Generation backup generator, including its model and serial number (DNAD-5696997, K048713036).
• Details of a CentriPro motor (M50432 /500C313, 5.0 HP).
• Identification of a DITEK Zeus D50 Surge Protective Device.
• Electrical panel schedule for the "Domestic Water Pump House," listing circuits for chemical feeders, exhaust fan, pumps, air compressors, GenSet, and lights.
• Visual evidence of a "corroded grounding wire leading to ground rod" and an "exterior grounding wire leading to pump."

This attachment provides crucial visual information for bidders to assess the current state of the main well pump house and its associated equipment. It highlights specific components, their condition (e.g., corroded grounding wire), and electrical configurations, which are essential for understanding the scope of work, potential challenges, and required materials for any proposed maintenance, repair, or replacement activities.

Form / Attachment / Pricing Sheet

This document appears to be an attachment related to the "Replace Pumps at Maintenance Building" opportunity. Based on the filename "Attachment 3 788-MM26-0003 Replace Pumps at Maintenance Building.pdf" and the content (which includes electrical cable specifications), it likely provides technical details or specifications relevant to the pump replacement project.

• Electrical cable specifications (e.g., "SJOOW 2/C 18AWG", "300V FT1").
• Manufacturer markings (e.g., "CONERY").

Bidders should review this attachment to understand the specific electrical components or requirements associated with the pump replacement. This information may be critical for accurately estimating costs, ensuring compliance with technical specifications, and planning the installation process.

Form / Attachment / Pricing Sheet

This document, "Attachment 788-MM26-0003 SPECS.pdf", appears to be a set of general requirements for a construction project. It outlines various aspects of the project, including general intentions, construction security, fire safety, environmental controls, disposal and retention, protection of existing structures, and professional surveying services.

• General Intention: Defines the contractor's responsibility to prepare the site, furnish labor, materials, and services for the Florida National NRM project, including demolition and removal of existing structures.
• Security Requirements: Details the need for a security plan, specific security procedures for personnel, and the right of the VA to close the site in emergencies.
• Fire Safety: Outlines requirements for establishing and maintaining a fire protection program, site access for emergency services, temporary facility placement, and fire extinguisher provisions.
• Environmental Controls: Specifies measures for dust and mold prevention, including dampening debris and using temporary partitions.
• Disposal and Retention: Addresses the disposal of materials from demolition and construction, distinguishing between government-reserved items and contractor-owned items.
• Protection of Existing Structures: Mandates the preservation and protection of existing structures, equipment, utilities, and vegetation.
• Professional Surveying Services: Requires a registered professional land surveyor or civil engineer to perform specified services.
• Layout of Work: Details the contractor's responsibility for laying out the work from government-established base lines and benchmarks.

This document provides critical information for potential bidders regarding the scope of work, site preparation, security protocols, safety requirements, environmental considerations, and administrative procedures. Understanding these requirements is essential for accurately estimating costs, developing a project plan, and ensuring compliance with government regulations throughout the project lifecycle.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• General Construction Contracts: Offerors must certify they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• Special Trade Construction Contractors: Offerors must certify they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs for materials are excluded.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts, task values) to verify compliance at any time during performance and upon contract completion.

This form is mandatory for all offerors. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) to ensure their offer is considered for award. Failure to complete and submit this signed certification will result in disqualification.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain the appearance of VA’s national cemeteries in a manner befitting a national shrine, ensuring a consistent, dignified, and respectful environment for veterans and their families.

This SOW requires the contractor to provide all labor, materials, tools, equipment, transportation, and supervision for well and septic system repairs and replacements at the Florida National Cemetery. Key tasks include:

• Well Systems:

  • Replace an inoperable well pump (CentriPro M50432 or equivalent) at the main pump house.
  • Perform a full system inspection of piping and repair/replace fittings.
  • Conduct a 30-day load study on the electrical systems for the well house and adjacent maintenance building.
  • Replace a non-operational backup generator.
  • Perform a lightning protection system inspection and necessary repairs.
  • Overhaul two existing wells (Well Pump #2 and Well Pump #3) to meet Florida Administrative Code Chapter 62-555 and FDEP permitting requirements.
  • Remove and dispose of existing fencing and replace with 6’ Ivory colored PVC/Vinyl fencing around a new building.
  • Remove and dispose of the existing well system shelter and replace with a new prefabricated, insulated (SIP) enclosure (8’X8’X8’) on a concrete pad, including a personnel door, powered exhaust fan, screened passive vents, and LED lighting.
  • Replace all existing site equipment (tanks, valves, pumps, appurtenances) with new, compliant equipment, adhering to FAC Rule 62‑555.320 and 62‑555.322 (lead-free, NSF/ANSI 61 compliant).

• Septic Systems:

  • Replace two lift station pumps at the Maintenance Building.
  • Install a new, properly sized septic system (tank and leach field) for the office trailer, including permitting.
  • Excavate, remove, and replace piping from the distribution box to the leach chambers for the PIC Building's existing septic system.
  • Provide and maintain portable toilets and a handwashing facility during construction.

• All services must adhere to National Shrine Standards.

• All sites worked shall be restored to previous or better conditions per National Shrine Standards.

• Compliance with applicable codes, Florida Statutes, FDEP, and EPA regulations is mandatory.

• Daily reports with a minimum of three pictures are required.

• Submittals (Schedule of Values, Gantt schedule, product data, Waste Management Plan, permitting approvals, As-Built Drawings, Phasing Plan) are required.

• Period of Performance: 224 Calendar Days total (14 days for admin/lead time + 210 days construction).

• Place of Performance: Florida National Cemetery, 6502 SW 102nd Ave, Bushnell, Florida 33513.

• Contractor is encouraged to perform a site visit before award.

• Work must be coordinated with cemetery operations, with burial services taking precedence.

• Contractor employees must adhere to strict dress code, conduct, and safety standards, including wearing High Visibility Safety Apparel (HVSA) and ANSI approved Head Protection.

• No government-furnished facilities (storage, restrooms, utilities) will be provided.

• Contractor is responsible for all necessary licenses, permits, and insurance.

Form / Attachment / Pricing Sheet

This document is a map layout of the Florida National Cemetery, dated June 2024. It serves as a reference for the location of various sections, buildings, and infrastructure within the cemetery grounds.

• Map Layout: Depicts numbered sections, columbariums, committal shelters, public restrooms, maintenance complexes, and administrative buildings.
• Specific Annotations: Includes handwritten notes indicating "RED - SEPTIC 1-8" and "BLUE - POTABLE WELL *(1-4)".
• Callouts: Highlights areas needing "2 Pumps replaced" and "Septic Field Repairs".
• Approximate Location: Identifies an "Approx Septic Field location".
• Contact Information: Provides the cemetery's address, phone number, fax number, and website.

This map is crucial for understanding the physical layout of the Florida National Cemetery. Bidders can use it to identify the specific locations of existing infrastructure, such as septic fields and potable wells, which may be relevant to current or future opportunities. The annotations and callouts directly point to areas requiring attention or repair, providing context for potential work.