WERC - Princeton, WV Landscaping

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) spreadsheet, provided in both a format with option years and a draft format without options. It details the pricing structure for the WERC Lawn and Grounds Maintenance project. Bidders will use this to understand the line items and quantities for which they need to provide pricing.

• Project Title: WERC Lawn and Grounds Maintenance
• Period of Performance:
  • Base Year: 06/26/2026 - 06/25/2027
  • Option Year 1: 06/26/2027 - 06/25/2028
  • Option Year 2: 06/26/2028 - 06/25/2029
  • Option Year 3: 06/26/2029 - 06/25/2030
  • Option Year 4: 06/26/2030 - 06/25/2031
• Items: Includes services such as Spring Service, Autumn Service 1, Autumn Service 2, and Grass Cutting/Clean Up.
• Units: Primarily 'EA' (Each) for services, with an estimated quantity of '≤ 26' for Grass Cutting/Clean Up.
• Pricing: Columns for 'UNIT COST' and 'TOTAL' are provided for bidders to complete.
• Contract Type: Award anticipated to be a firm fixed price contract.

This SOI is critical for bidders to prepare their price proposals. It outlines the specific services required, the estimated quantities, and the contract duration, including potential option years. Bidders must provide their unit costs for each line item, which will be used to calculate the total cost and evaluate price reasonableness. The document also specifies that the award will likely be a firm fixed price contract.

Solicitation / RFP / RFQ

This document is a solicitation for a firm-fixed-price requirements contract for services to be performed at 301 Hardwood Lane, Princeton, WV 24740. The contract is anticipated to have one base year and four option years, not to exceed five years in total duration. The government intends to make a single award.

This solicitation references several attachments that detail the requirements:

• Attachment 2: Statement of Work (SOW)

• Attachment 3: Schedule of Items (SOI)

• Attachment 4: Landscape Map

• Attachment 5: Wage Determination

• Contract Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, for a total duration not to exceed five (5) years.

• Submission: Contractors must submit pricing for all items listed in Attachment 3 – Schedule of Items (SOI). Failure to do so may result in disqualification.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on the following criteria:

  • Technical Approach: Ability to meet schedule requirements and provide a sound, compliant approach. Offerors must clearly demonstrate their capability.
  • Price: Must be fair and reasonable, as requested in the SOI.
  • Past Performance: May be evaluated using provided references, USDA contract history, CPARS, or other government sources. Ratings will be Acceptable, Neutral, or Unacceptable.

• Award Basis: Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. The lowest-priced offeror will not necessarily be selected.

• The document lists various FAR and AGAR clauses, including those related to small business concerns (e.g., HUBZone, Total Small Business Aside, Utilization of Small Business Concerns, Small Business Subcontracting Plan, Nonmanufacturer Rule), indicating potential considerations for small businesses.

• Site visits are permitted but not available for scheduling or tour. A map is provided as Attachment 4.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference. Full text is available upon request or online.

• Specific AGAR clauses (452.203-71 and 452.203-72) address Anti-Discrimination and DEI Compliance, and Unenforceable Supplier Terms, respectively, which bidders must adhere to.

• Agency protests should first be directed to the Contracting Officer, with an option to escalate to the USDA Ombudsman Program.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive lawn and grounds maintenance services for the USDA Forest Service, Wood Education and Resource Center in Princeton, WV.

• Spring Clean-up (April): Removal of debris, dead branches, leaves; cleaning flower beds; pruning shrubs and hedges; preparing for mowing; weed and crabgrass treatment; edging; clearing debris; replenishing mulch.

• Autumn Clean-up (October/November): Removal of fallen leaves; trimming shrubs and hedges; potential second leaf clean-up; aerating and over-seeding lawn; applying winter fertilizer.

• Lawn Services (April 1 – November 30): Weekly mowing in peak season (April, May, June, Sept, Oct) and bi-weekly in slower periods (July, Aug, Nov). Mowing height: 2.5" to 3.5". Includes edge trimming, weed removal from beds/concrete, and debris removal.

• General Tasks: Pruning/trimming shrubs and hedges for health; edging along sidewalks, driveways, and beds; clearing debris from all areas; maintaining a neat appearance.

• Mowing to maintain a neat, uniform appearance.

• Adherence to specific mowing heights and frequencies.

• Prompt removal and disposal of all clippings, trimmings, cuttings, and debris.

• Care to avoid bark damage and tree injury during mowing/trimming.

• All chemical applications require written submission to COR seven (7) days prior and a copy of the contractor’s applicator or pesticide business license.

• Location: USDA Forest Service, Wood Education and Resource Center, 301 Hardwood Lane, Princeton, WV 24740.

• Service Period: Primarily April 1 through November 30, with specific tasks scheduled for Spring and Autumn.

• Work Hours: Arranged with COR, potentially outside normal business hours (Mon-Fri 0800-1630); weekends may be required due to weather.

• Registration: Bidders must be registered in SAM.gov prior to award.

• Licensing: Contractor must be licensed for pesticide application if chemicals are used.

• Site Inspection: Vendors are advised to inspect the site prior to submitting offers.

• Supervision: A designated supervisor must be available on-site.

• Debris Disposal: Contractor is responsible for disposal; the on-site dumpster may be used.

• Damage: Contractor is responsible for repairing any damage caused to Government property.

• Safety: Compliance with all OSHA standards; provision of Safety Data Sheets (SDS) for chemicals; personnel must be trained and equipped with PPE.

• Government-Furnished Property: Electrical power and cold water at existing outlets/faucets; use of the on-site trash dumpster.

• Contractor-Furnished: All labor, supervision, operating supplies, specialized equipment, and materials. No storage is available on-site for contractor equipment or materials.

Form / Attachment / Pricing Sheet

This document is a map illustrating the "WERC Facility" and specifically outlines the areas designated for mowing. It serves as a visual aid to define the scope of work for mowing services.

• The map displays the WERC Facility and surrounding grounds.
• A legend indicates "Areas to be mowed" with a dotted blue outline.
• The total area designated for mowing is specified as 3.6 acres.

This map is crucial for potential bidders to understand the physical boundaries and the extent of the area requiring mowing services. It directly informs the bidding process by defining the scope of work and the approximate acreage to be maintained.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupational classifications of service employees working on federal contracts within a specified geographic area.

• Geographic Area: West Virginia Counties of Greenbrier, Logan, McDowell, Mercer, Mingo, Monroe, Nicholas, Pocahontas, Summers, Webster, and Wyoming.
• Occupational Classifications: Lists numerous job titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Nurse, Technician) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare, and holiday pay provisions are detailed.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to understand the labor costs associated with performing services in the specified West Virginia counties. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to comply can result in penalties. This document directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring these services.