WEST COAST ISO CONTAINER PROCUREMENT SOLICITATION SPE602-25-R-0709

Amendment / Modification

• The Solicitation Closing date has been extended.

• The new closing date is September 17, 2025.

• Offers and applicable documents must be submitted via BulkFuelsBidCustodian@dla.mil.

• The submission deadline is September 17, 2025, at 10:00 AM, Fort Belvoir, VA time.

• The opening/closing date for the solicitation.

• The proposal submission deadline has been extended to September 17, 2025.

• Submission instructions have been updated to specify the email address for electronic submission.

Amendment / Modification

This amendment (0002) to solicitation SPE60225R0709 incorporates two Federal Acquisition Regulation (FAR) clauses:

• FAR 52.216-21 REQUIREMENTS (OCT 1995): This clause defines the contract as a requirements contract where quantities are estimates and delivery is made via orders. It specifies that the government is not obligated to purchase in excess of estimated limits and outlines procedures for urgent deliveries and order completion.

• FAR 52.228-5 INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997): This clause mandates that the contractor must maintain specific types and minimum amounts of insurance for work performed on a government installation. It requires the contractor to notify the Contracting Officer before commencing work and to provide proof of insurance, including specific cancellation notice periods.

• The solicitation SPE602-25-R-0709 is being amended to include the aforementioned FAR clauses.

• A conformed copy of the solicitation, incorporating these changes, has been attached.

• The amendment does not appear to change the proposal submission deadline or evaluation factors, but bidders should review the incorporated clauses for any impact on their proposal preparation or understanding of contract requirements.

Amendment / Modification

This document is Amendment 0002 to the solicitation. It includes:

• Updates to the Offer Submission Package (OSP) requirements.

• Clarifications regarding the submission of specific forms and clauses.

• References to updated or additional attachments.

• A note regarding the period of performance and optional periods.

• Information on emergency contact numbers.

• Details on accessing Quality Assurance Provisions (QAPs) via DIBBS.

• Payment terms are Net 30 days.

• Section B outlines the Offer Schedule with ordering and delivery periods.

• Solicitation Notes

• Section B - Supplies or Services and Prices or Costs

• Appendices A, B, C, and D (Definitions, Abbreviations and Acronyms, Performance Objectives, MIL-STD-3004-1C)

• Section E - Inspection and Acceptance

• Section F - Deliveries or Performance

• Section G - Contract Administration

• Section H - Special Contract Requirements

• Section I - Contract Clauses

• Section J - List of Attachments

• Section K - Representations, Certifications and Statements

• Section L - Instructions, Conditions and Notices

• Section M - Evaluation Factors for Award

• Offerors must submit the Offer Submission Package via BulkFuelsBidCustodian@dla.mil before the solicitation's closing date and time of September 10, 2025, at 1:00 PM, Fort Belvoir, VA time.

• Offerors must acknowledge receipt and acceptance of all amendments.

• The solicitation closing date is September 10, 2025.

Amendment / Modification

This amendment (0001) modifies Solicitation SPE60225R0709. The primary change is to correct the date on the Performance Work Statement (PWS).

• Section C: Description/Specifications/Statement of Work

• The date of the Performance Work Statement has been changed from April 23, 2025, to August 21, 2025.

• All other terms and conditions of the original solicitation remain unchanged.

• A conformed copy of the solicitation has been attached for convenience.

Solicitation / RFP / RFQ

This solicitation, SPE602-25-R-0709, is for the storage and transportation of Department of Defense (DoD)-Leased Bulk Fuel Containers with Chassis. The services are required upon contract award.

• Storage and transportation of ISO tank containers (20-foot ISO frame, stainless steel pressure vessels).

• Required storage capacity for 30 containers with chassis.

• Contractor to perform annual inspections and minor repairs on chassis.

• Services include loading, discharging, cleaning, storage, and maintenance of containers and chassis.

• Transportation of containers to designated locations for filling with fuel and fuel-related products, and then to discharge locations or Sea Ports of Embarkation (POE).

• Return of empty containers to storage facility for cleaning, storage, and maintenance.

• Specific product grades include Fuel System Icing Inhibitor (FSII), Lube Oil (LO6, LTL), and F24/JAA with additives.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year (Date of award – July 31, 2026) with four (4) one-year option periods (totaling up to 66 months).

• Payment Terms: Net 30 days.

• Offer Due Date: September 10, 2025, at 1:00 PM, Fort Belvoir, VA time.

• Submission Method: Via email to BulkFuelsBidCustodian@dla.mil. Required documents include signed Standard Form 1449, Offer Schedule, Offer Submission Package, Past Performance Experience Form, Past Performance Questionnaire, and any applicable Amendments.

• Evaluation Criteria: Technical Capability (including Area of Consideration, ISO Tank Requirement, Government Furnished Equipment, and Performance Objectives), Past Performance, and Price.

• Proposals must be submitted in English and U.S. Currency.

• Offerors must be registered in the System for Award Management (SAM).

• The acquisition is set aside for Small Business.

• NAICS Code: 484230 (Specialized Freight (except Used Goods) Trucking, Long-Distance).

• Small Business Size Standard: $34 million in annual receipts.

• Solicitation Notes provide detailed instructions for submission and evaluation.

• Quality Assurance Provisions (QAPs) are posted separately on SAM.gov and accessible via DIBBS.

• Government Furnished Equipment includes chassis.

• Offerors must provide a map showing facility location, schematics, equipment descriptions, and maintenance/repair history for storage tanks.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, identified by Solicitation Number SPE602-25-R-0709. It is issued by DLA Energy, Bulk Petroleum Product, located at Fort Belvoir, VA.

The "Schedule of Supplies/Services" block (Block 20) is to be completed by the offeror and will detail the specific items, quantities, unit prices, and amounts. The document references FAR clauses 52.212-1, 52.212-4, and 52.212-5, which are attached.

• The Solicitation Issue Date is August 21, 2025.

• The Offer Due Date is September 10, 2025, at 01:00 PM local time.

• The contract is a "Rated Order" under DPAS (15 CFR 700).

• Offerors must complete blocks 12, 17, 23, and 24.

• Block 28 requires the contractor to sign the document and return copies to the issuing office, agreeing to furnish and deliver items subject to the terms and conditions specified.

• Block 30a requires the signature of the offeror/contractor.

This acquisition is designated as "UNRESTRICTED OR SET ASIDE" for Small Business. Specific set-aside categories like HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), or 8(a) are indicated as potential options but not definitively applied in the visible fields. The NAICS code is 484230 with a size standard.

• The document is Standard Form 1449 (Rev. 2/2012).
• Payment will be made by the code specified in Block 18a.
• Remittance address may differ and should be noted in Block 17b.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Past Performance Questionnaire, intended for references to complete regarding a contractor's performance on a previous contract. It is used to gather information on the contractor's reliability, quality of services, and business relations.

The questionnaire is divided into several sections:

• Contract Information: Details about the contractor, including name, address, CAGE code, DUNS number, and information about the work performed (prime, subcontractor, etc.). It also requests details on the contract type, title, location, award and completion dates, and original and final contract prices.
• Client Information: Details about the client providing the reference, including name, title, contact information, and their role in the project.
• Performance Questions: A series of 29 questions covering various aspects of contractor performance, including:
  • Responsiveness and timeliness
  • Compliance with contract terms
  • Management of key personnel and subordinates
  • Quality of services (technical performance, administrative performance, safety & health)
  • Contractual issues (discrepancies, cure notices, disputes, terminations)
  • Business relations (subcontractor management, labor disputes, public law compliance, customer service, cooperation, integration, and overall satisfaction)
• Remarks: A section for additional comments or to list other references.

This questionnaire is crucial for bidders as it directly relates to the past performance evaluation factor, which is often a significant component of the overall proposal evaluation. Completing this accurately and thoroughly will help demonstrate the bidder's capability and reliability to the government. It also provides a structured way for references to provide feedback that can be used by the government to assess the bidder's suitability for the current opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Defense Logistics Agency - Energy (DLA-Energy) requires the storage and transportation of Department of Defense (DoD)-Leased Bulk Fuel Containers with Chassis. These containers are needed for loading with fuel and fuel-related products, transportation to discharge locations, or to Sea Ports of Embarkation (POE) for onward movement. Empty containers are to be returned for cleaning, storage, and maintenance.

• Storage of up to 30 containers with chassis.

• Transportation of containers with chassis to various loading and discharge points.

• Loading points include: Greater Portland, OR Area; DFSP Puget Sound, WA; Port of Seattle, WA; Greater Los Angeles, CA Area; Port of Tacoma, WA; Vernon, CA.

• Discharge points include: Port of Los Angeles / Long Beach, CA; Port of Seattle, WA; Greater Los Angeles, CA Area; Terminal Island, California; Greater Portland, OR Area.

• Storage points include: Greater Los Angeles, CA Area; Portland, OR/Seattle, WA Area.

• Transportation and storage of bulk liquids within 20-foot ISO frame containers.

• Products to be transported include Fuel System Icing Inhibitor (FSII), Lube Oil (LO6), Lube Oil - LTL, and F24/JAA with additives. The government reserves the right to add to this list.

• Annual inspections and associated repairs on the chassis.

• Cleaning of containers as directed by AMW, in accordance with MIL-STD-3004-1C.

• Storage: 100% accountability of equipment while in the contractor's possession.

• Container Cleaning: No more than two (2) failures per year to provide equipment clean and free of contaminates.

• Transportation: No more than four (4) failures per year to deliver equipment to designated locations.

• Contract Performance Period: One (1) year with four (4) one-year options.

• Services will be required upon award of contract.

• Contractor shall furnish all supplies, materials, equipment, and personnel.

• Contractor shall maintain, clean, repair, position, and operate contractor-furnished equipment.

• Contractor shall acquire Transportation Worker Identification Credentials (TWIC) when transporting to port of call.

• Contractor shall provide cargo insurance, liability, pollution, and environmental insurance.

• Contractor shall provide a secure 24-hour location for all DoD-Leased Bulk Fuel Containers with Chassis.

• Compliance with applicable U.S. Department of Transportation (DOT), federal and state laws, and military regulations, including DOD 4500.9R, Defense Transportation Regulation (DTR) is mandatory.

• The contractor shall use Government property (chassis) and perform annual inspections and minor repairs. All repairs and parts will be paid upfront by the contractor and reimbursed by the Government upon receipt of invoice.

• Contractor assumes full liability for actual loss or contamination to the cargo, except for Acts of God or Force Majeure.

• Contractor is liable for damage to Government property resulting from negligence.

Form / Attachment / Pricing Sheet

This document is Attachment 1, the Past Performance Experience Form, for the SPE602-25-R-0709 solicitation regarding DLA Energy Leased Bulk Fuel Containers/Chassis for the West Coast Region. Bidders are required to submit information for government and non-government contracts or subcontracts held within the last two years (since completion) that are similar to the solicitation's requirements. Contracts still in progress are acceptable, provided they have at least one year of performance history.

• The form includes fields for:
  • Company Name
  • Point of Contact
  • Phone Number
  • Fax Number
  • e-Mail Address
  • Place of Performance
• A checkbox is provided for bidders who have not performed under similar contracts.

This form is crucial for bidders to document their relevant past performance. It directly impacts the evaluation of their experience and capability to meet the solicitation's requirements. Bidders must accurately complete this form for contracts similar to the one being solicited, ensuring they meet the specified timeframes and performance history criteria.

Solicitation / RFP / RFQ

This document is a solicitation (SPE602-25-R-0709) from the Defense Logistics Agency (DLA)-Energy for Leased Bulk Fuel Containers with Chassis for the West Coast Region. The solicitation outlines the requirements for obtaining these services.

The solicitation details various services related to ISO Containers, including:

• Intermodal Container Transportation (Seattle and LA Areas)
• Container Loading/Offloading/Cleaning (Seattle and LA Areas)
• Container/Chassis Maintenance (Seattle and LA Areas)
• Container/Chassis Inspection (Seattle and LA Areas)
• Container Storage/MISC Fee (Seattle and LA Areas, and general Misc Fee)

The contract period includes a Base Year (Date of Award through July 31, 2026) and four Option Years, each lasting one year.

Offers must be received by DLA Energy no later than 1:00 PM, Local Time, on September 10, 2025, at FT. BELVOIR, VA EST. The submission package must include:

• Standard Form 1449
• Offer Schedule
• Offer Submission Package
• All Applicable Fill-In Clauses
• Attachments 1 and 2 (Past Performance Experience Form and Past Performance Questionnaire)
• A signed copy of all Amendments (if applicable)

Offers should be submitted via email to BulkFuelsBidCustodian@dla.mil. By submitting an offer, vendors agree to all terms and conditions of the solicitation.

The document includes extensive FAR clauses related to Offeror Representations and Certifications, covering various business types (small business, veteran-owned, women-owned, etc.), Buy American provisions, Trade Agreements, and other compliance matters. Specific set-aside information is not explicitly detailed in the provided pages, but the clauses indicate a need for bidders to self-certify their status.

The document also includes clauses on Hazardous Material Identification and Material Safety Data, Representations and Certifications, Certificate of Independent Price Determination, and other standard contract clauses and provisions.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - E-QAPS.pdf", appears to be a Supplemental Quality Assurance Provision (SQAP) related to aviation fuel and other petroleum products. It outlines specific quality control and inspection responsibilities for contractors.

• ENERGY QAP E1: Details contractor inspection responsibilities for aviation fuel and additives, including requirements for Quality Control Plans (QCP), additive injection procedures, sampling, and testing.
• Sampling and Testing Requirements: Provides detailed tables (Table I, II, III, IV) outlining minimum sample quantities, retention periods, locations for sampling, types of samples, and required tests for various petroleum products (aviation turbine fuels, diesel fuels, lubricating oils, etc.) across different transport methods (tank trucks, tank cars, pipelines, tankers, barges).
• Inspection Offices: Lists DLA Energy inspection offices and their areas of responsibility within the continental United States and internationally.
• Nonconforming Supplies and Services (QAP E35): Defines deviation and waiver processes for contractors dealing with nonconforming supplies or services.

This document is crucial for any bidder involved in the procurement or handling of aviation fuel and other petroleum products. It establishes the quality assurance standards, inspection protocols, sampling procedures, and testing requirements that contractors must adhere to. Bidders need to understand these provisions to ensure their proposals and operations comply with DLA Energy's quality expectations.