West LA Culver City Vet Center

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the General Services Administration (GSA) for approximately 4,512 to 4,737 ANSI/BOMA square feet of contiguous space in Culver City, CA. The government is seeking proposals for a fully serviced lease.

• Space: Minimum 4,512 to maximum 4,737 ANSI/BOMA Occupant Area (ABOA) square feet.

• Building: Modern, sound construction, with modern conveniences. Must not be in a 100-year flood plain.

• Parking: 0 structured/inside parking spaces and 20 surface/outside parking spaces required.

• Roof Access: Potential use of the building roof for antenna installation.

• Lease Term: 20 Years, with a 10-Year Firm term and government termination rights after the firm term with 90 days' notice.

• Energy Efficiency: Buildings must meet ENERGY STAR® label requirements, with specific exceptions and potential for improvements.

• Seismic Safety: Compliance with Seismic Standards is required, with various options for demonstrating compliance.

• Accessibility: Space must meet lease accessibility requirements.

• Fire Protection & Life Safety: Must meet lease requirements for Means of Egress, Sprinkler System, and Fire Alarm System.

• Environmental: Space must have no known hazardous conditions. A Phase I Environmental Site Assessment (ESA) may be required.

• Lease Term: 20 Years (10 Years Firm).

• Tenant Improvement (TI) Allowance: $303.00 per ABOA SF.

• Building Specific Amortized Capital (BSAC): $12 per ABOA SF for security-related improvements.

• Offer Due Date: May 15, 2026, by 4:00 PM CST.

• Submission Method: Email to Ralph.Crump@VA.GOV or via US Mail/commercial carrier to the designated office.

• Evaluation: Award will be made to the responsible Offeror whose offer conforms to the RLP requirements and is the lowest priced technically acceptable offer.

• Pricing: Detailed pricing is required, including GSA Forms 1217 and 1364, itemizing shell rental, TI, BSAC, operating costs, and parking.

• NAICS Code: 531120 (Exception).

• Small business size standard information is available via SBA.gov.

• HUBZone Small Business Concerns may elect to waive price evaluation preference.

• A list of RLP documents is provided, including various agency requirements, security requirements, and forms.

• Offerors must be registered in SAM.gov.

• The Lease will be awarded as an operating lease under OMB Circular A-11.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the agency-specific requirements for leasing contiguous clinical space for a Department of Veterans Affairs (VA) Vet Center. The Lessor is responsible for providing all materials, parts, and labor to complete the space and room requirements.

• The Vet Center Agency Specific Requirements must be used in conjunction with the Request for Lease Proposal and GSA Global Lease standards. The higher standard or more stringent regulation applies in case of conflict.

• The lease will be a Fully Serviced lease, with the Lessor providing and paying for utilities, janitorial services, basic cable (local channels in lobby and group rooms), guest business high-speed internet Wi-Fi, and a security and CCTV system (monitoring, maintenance, software/hardware updates, and quarterly testing with reports to VA).

• Detailed space requirements are provided, including specific room names (e.g., Director, Counselor, Group Room, Waiting Area, Restroom, Reception, Office, Kitchen Break Room, Storage Room, Telecommunications) and their required areas in square feet.

• Specific requirements for finishes, sound isolation (STC 45 for restrooms, offices, group rooms), lighting (multilevel switching, dimming, occupancy sensors), electrical, data, safety (exit signs, duress alarms), key control access, and security systems (CCTV, access control, video intercom) are detailed for each room type.

• Includes requirements for specific equipment such as refrigerators, microwaves, dishwashers, and sinks in the kitchen break room.

• Security system tested quarterly by the Lessor, with reports sent to VA.

• Repainting of space every 5 years; maintenance of wall covering and paint coatings in "like new" condition for the life of the lease.

• Flooring replacement every 5 years; repair or replacement of flooring in "like new" condition during the life of the lease.

• Sound Acoustic Field Study to be conducted by the Lessor to ensure acoustic requirements are met.

• Not explicitly stated in this document, but implied to be a lease for clinical space.

• Compliance with VA standards and specifications, as well as GSA Global Lease.

• Provision of specific finishes, flooring, and acoustical ceiling tiles.

• Installation of security systems including CCTV, access control, and video intercom.

• Provision of specific appliances and fixtures in the kitchen break room.

• Adherence to sound isolation requirements (STC 45).

• Signage requirements (exterior and interior) are referenced in separate exhibits.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a leased space. It details the security measures and standards that the Lessor must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the opportunity, which will impact the overall cost and operational requirements.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers access control, screening requirements, public restroom access, securing critical areas (mechanical, janitorial, electrical, telecom rooms, roofs), and visitor access control.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping (to minimize concealment opportunities), HAZMAT storage, placement of receptacles/containers/mailboxes, and parking.
• Security Systems: Details requirements for Security System Testing and Maintenance, Video Surveillance System (VSS) design, installation, and maintenance, Intrusion Detection System (IDS), and Duress Alarms. It specifies whether the Lessor or Government provides and maintains these systems.
• Structure: Outlines requirements for locking ground floor windows and protecting emergency generators and air intake grilles.
• Operations and Administration: Covers Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building and access control systems to federal networks and outlines procedures for cybersecurity incidents and recommended cyber protection measures.

Bidders must carefully review these security requirements to accurately estimate costs for compliance, including the design, installation, and maintenance of various security systems and physical security measures. Understanding these requirements is essential for developing a comprehensive and compliant proposal. The document also clarifies which security systems are provided by the Lessor versus the Government, impacting the scope of work for the bidder.

Form / Attachment / Pricing Sheet

This document is a fillable form (EXHIBIT F, Form 1364) titled "Proposal to Lease Space." It is dated January 2023 and is intended for use by potential offerors responding to a solicitation that involves leasing space.

• The form requires detailed information regarding the proposed lease space.
• It likely includes sections for property details, lease terms, pricing, and other relevant information for a real estate proposal.

Bidders responding to an opportunity requiring the lease of space must complete and submit this form as part of their proposal. It is a critical component for outlining the proposed lease terms and conditions.

Form / Attachment / Pricing Sheet

This document is a GSA Lease Template (L100, Rev. 2/2026) which serves as the standard template for lease agreements. It outlines the terms and conditions for leasing space to the Government. It is not a solicitation or a request for proposal, but rather the form that will be used for a successful offeror's lease agreement.

• Lease Structure: Defines the Lessor and Government parties, the premises, lease term, rent, and other considerations.
• Premises and Building: Specifies rentable square feet, common area factor, and building condition requirements.
• Rent and Consideration: Details shell rent, operating costs, tenant improvement (TI) rent, building-specific amortized capital (BSAC) rent, and parking costs. It also outlines free rent periods and payment schedules.
• Lease Term: Includes provisions for termination rights and renewal options.
• Incorporated Documents: Lists various exhibits and documents that are part of the lease agreement.
• Construction Standards: Outlines detailed requirements for work performance, building shell components, and construction waste management.
• Tenant Improvements: Specifies requirements for finishes, doors, partitions, and other interior components.
• Utilities, Services, and Obligations: Details requirements for heating, air conditioning, janitorial services, and other building operations.
• Additional Terms: Covers security requirements, environmental considerations, and occupant emergency plans.

This template provides potential bidders with a comprehensive understanding of the contractual and operational requirements for a GSA lease. It details the standards for the building, construction, tenant improvements, and ongoing services that a lessor must meet. Bidders can use this to assess their ability to comply with GSA's stringent requirements and to factor these into their pricing and proposals.

Form / Attachment / Pricing Sheet

This document, the "Vet Center Exterior Signage Guide" (April 2022), provides comprehensive guidance and standards for all exterior signage related to the Vet Center brand. It serves as the official directive for signage standards.

• General Requirements: Installation timelines, coordination with the Contracting Officers Representative (COR), delivery scheduling, and damage repair.
• Exterior Signage Review: Requirements for VA review and approval of design schematics prior to fabrication, including specific signage types (Building Exterior, Marquee, Monument, Door Decals).
• Preferred Application: Channel letters on a raceway are the preferred method.
• Secondary Applications: Details on Lightbox and Multi-Tenant Signs, Single Tenant Monument and Pylon Signs, Restrictive Tenant Panel Signs, Exterior Posted Panel Signs, and Door Decal Signage.
• Color Specifications: Specific Pantone and CMYK values for light blue, dark blue, and red used in Vet Center branding.
• Build Specifications: Detailed requirements for construction, materials, and dimensions for each signage type.
• Material Specifications: Guidance on vinyl application, polycarbonate, and acrylic panels.

This guide is critical for any vendor involved in the fabrication, design, or installation of exterior signage for Vet Centers. It outlines all mandatory specifications, color palettes, materials, and approval processes. Bidders must adhere strictly to these standards to ensure compliance and successful project execution. Failure to comply with these specifications may result in non-acceptance of signage.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for interior signage at Vet Centers, ensuring compliance with VA policy and providing clear, accessible information for staff and visitors.

• Design and fabrication of various interior signage types (A1 through O).

• Specific sign types include room identification, directional signs, informational signs (e.g., "Do Not Enter," "Fire Equipment"), policy notices, and evacuation plans.

• Materials specified include acrylic, brushed metal, and vinyl.

• Compliance with ADA standards, including Braille, is required for applicable signs.

• Installation details and placement guidelines are provided for each sign type.

• All signage must adhere to the "Vet Center Internal Signage Guide" and "VA Signage Design Manual."

• Lessor is responsible for verifying all sign types and locations with the VA Director at the design intent drawings stage.

• Signage must be selected by the VA, with potential for additional types or styles required by the government or VA.

• Not explicitly stated, but implied to be for Vet Center facilities.

• Adherence to specific material specifications, colors, and text styles (e.g., Helvetica font, specific Pantone colors).

• Inclusion of Braille for accessibility.

• Coordination with VA for final approval of signage types, locations, and finishes.

• Lessor must provide all concealed blocking at locations finalized by the VA.

Solicitation / RFP / RFQ

This document contains "Solicitation Provisions" related to the "Acquisition of Leasehold Interests in Real Property." It outlines instructions for offerors, definitions, and procedures for submitting proposals, modifications, and revisions.

• Proposals must be submitted on Government-prescribed forms or copies thereof.

• Offers must be signed, and any erasures or changes initialed.

• For partnerships, the names of the partners must be included.

• Offerors must acknowledge receipt of any amendments to the solicitation.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government may reject any or all proposals.

• The Government may waive informalities and minor irregularities.

• Proposals must be submitted in paper media in sealed envelopes or packages unless other methods are permitted.

• Late proposals and revisions are generally not considered unless specific conditions are met (e.g., mailed by a certain date, sent via Express Mail, or received due to Government mishandling).

• Offerors may submit modifications to proposals at any time before the solicitation closing date and time.

• Revised proposals may be submitted only if requested or allowed by the Contracting Officer.

• The Government may conduct discussions with offerors within the competitive range before award.

• The initial proposal should contain the offeror's best terms from a price and technical standpoint.

• The Government may limit the number of proposals in the competitive range to ensure efficient competition.

• Award will be made after evaluation in accordance with stated factors and subfactors.

• Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance.

• Offerors must provide their unique entity identifier and EFT indicator.

• The document references the Federal Acquisition Supply Chain Security Act (FASCSA) Orders, requiring offerors to represent that they have conducted a reasonable inquiry regarding covered articles or sources prohibited by applicable FASCSA orders.

• The document includes provisions on "Parties to Execute Lease," "Service of Protest," "Facsimile Proposals," and "System for Award Management – Leasing."

• It also references the "Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures."

Forms / Attachments / Pricing Sheets

This document, "EXHIBIT E 3517B General Clauses," outlines the standard clauses applicable to the acquisition of leasehold interests in real property. It serves as a comprehensive list of general clauses that will be incorporated into a lease agreement.

The document is organized by category, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, acceptance of space.
• Payment: System for award management maintenance, prompt payment, assignment of claims, payment.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, proposals for adjustment, changes.
• Audits: Examination of records by GSA, audit and records—negotiation.
• Disputes: Disputes.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, employment reports on veterans.
• Small Business: Protecting the government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages—subcontracting plan, reporting executive compensation and first-tier subcontract awards.
• Cybersecurity: Security requirements.

This document is crucial for potential bidders as it details the contractual obligations, rights, and responsibilities of both the Lessor (contractor) and the Government. Understanding these general clauses is essential for assessing the full scope of requirements, potential risks, and compliance obligations associated with any lease agreement stemming from this opportunity. Bidders should review these clauses to ensure they can meet all stipulated conditions.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership furnished by a lessor as part of rental consideration for government leases. Bidders may need to complete this form as part of their proposal submission or to understand the cost basis for rental charges.

• Section I: Estimated Annual Cost of Services and Utilities: Details costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services.

• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Details costs for real estate taxes, insurance, building maintenance and reserves, lease commission, and management.

• Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

• Item numbers correspond to specific cost categories.

• Costs should be estimated annually.

• Separate costs for the entire building and the government-leased area are required.

• The instructions provide guidance on how to compute rentable area and what costs to include or exclude (e.g., capital charges, income taxes).

This form is crucial for understanding the lessor's cost structure, which may inform negotiations or the evaluation of rental proposals. Bidders may be required to submit this form or similar cost breakdowns as part of their offer, especially if the opportunity involves leasing space to the government or if the government is seeking to lease space from potential lessors.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000, is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire protection and life safety features of a building where the government is considering leasing space. It consists of two parts:

• Part A: To be completed by the Offeror or their representative for offered space below the 6th floor. It includes questions on general building information, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire safety conditions, including general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.

• Part A: Yes/No/N/A questions covering building address, floor space, building systems (sprinklers, alarms), exit signs, emergency lighting, and elevator safety features.

• Part B: Detailed narrative requirements covering building codes, fire safety deficiencies, egress paths, fire suppression systems, alarm systems, and elevator operations.

• Offeror's Statement: Attestation by the Offeror regarding the accuracy of the information provided.

• Statement of Fire Protection Engineer: Attestation by the professional engineer regarding the assessment and findings.

• Offeror's Statement of Correction: Offeror's commitment to correct any deficiencies at their own cost.

This form is critical for bidders proposing leased space. It outlines the minimum fire protection and life safety standards the government requires. Bidders must ensure their proposed space and the building it is located in meet these requirements, or be prepared to address any identified deficiencies. The completed form, especially Part B, will be reviewed by the GSA Regional Fire Protection Engineering Office.

Form / Attachment / Pricing Sheet

This document is a General Decision for Davis-Bacon Act prevailing wages in Los Angeles County, California. It lists the minimum wage rates and fringe benefits for various construction classifications.

• General Decision Number: CA20260022
• State: California
• County: Los Angeles County
• Construction Types: Building, Heavy (Heavy and Dredging), and Highway
• Classifications: Includes rates for Asbestos Workers/Insulator, Fire Stop Technicians, Asbestos Removal workers, Boiler Makers, Bricklayers, Marble Setters, Tile Finishers, Tile Layers, Terrazzo Finishers/Workers, Carpenters, Divers, Drywall Installers, Modular Furniture Installers, Electricians (Inside Electrical Work and Intelligent Transportation Systems), Communications & Systems Workers, Line Construction workers, Elevator Mechanics, Power Equipment Operators (Dredging and other work), Cranes/Piledriving/Hoisting Equipment Operators, Tunnel Classifications, Ironworkers, Laborers (Tunnel, Gunite, Horizontal Directional Drilling, Striping/Slurry Seal), Painters, Drywall Finishers/Tapers, Glaziers, Soft Floor Layers, Plasterers, Cement Masons/Concrete Finishers, Plumbers/Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, and Welders.
• Effective Dates: Various dates, primarily in 2024 and 2025, with some decisions dated 01/30/2026.

This document is crucial for bidders to understand the prevailing wage requirements for labor on any construction project covered by the Davis-Bacon Act within the specified geographic area and construction types. Bidders must ensure their proposed labor costs comply with these minimum wage and fringe benefit rates.

Sources Sought Notice

This notice is a request for information to identify potential sources and suitable locations for a Veteran Center leased space in Culver City, California. It is not a solicitation for offers or a request for proposals. The Department of Veterans Affairs (VA) Readjustment Counseling Service (RCS) is seeking to lease a minimum of 4,036 ABOA (5,189 RSF) for this purpose.

• Space Size: Minimum 4,036 ABOA / 5,189 RSF.

• Lease Term: 20 years, with termination rights after 10 years.

• Location: Must be within the delineated area bounded by Venice Blvd / 10 FWY (North), La Brea Ave (East), W. Centinela Ave / W. Jefferson Blvd (South), and S. Centinela (West).

• Parking: Minimum of 20 vehicles, with at least three ADA-compliant spaces.

• Flood Plain: Property must not be located within a 100-year flood plain.

• Incompatible Uses: Property must not be within a walkable ¼ mile of liquor establishments, cannabis dispensaries, methadone clinics, drug/alcohol treatment centers, correctional facilities, firearm establishments, or railroad tracks, and must not be within flight paths.

• Compliance: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability standards.

• Lease Type: Fully serviced lease required.

• NAICS Code: 531120 Lessors of Nonresidential Buildings.

• Small Business Size Standard: $41.5 Million.

• Anticipated Construction/Buildout: Between $250,000 and $500,000.

• Rental Payments: Made in arrears upon facility acceptance; lump-sum or amortized payments for tenant improvements. No progress payments during design/build-out.

• Submission Deadline: Wednesday, April 3, 2026, by 4:00 PM CST.

• Submission Method: Email to Ralph.Crump@va.gov with the subject line "36C24W26R0025, Culver City Vet Center". Email size limited to 5 MB.

• Required Information: Property owner name, phone, email; written authorization if submitting as a broker; location map within the delineated area; documentation of property outside the 100-year flood plain; site plan showing boundaries, building, and parking.

• This notice is for market research to determine if the acquisition should be set-aside for VOSB (Veterans Owned Small Business) or SDVOSB (Service-Disabled Veterans Owned Small Business) concerns.

• VOSB/SDVOSB firms must be registered in VA's Vendor Information Pages (VIP) site.

• This is not a request for proposals. A solicitation may or may not be issued.

• The Government will not pay for costs incurred in response to this notice.

• The Government assumes no responsibility to award a lease based on responses.