WEST ZONE MT HOOD NATIONAL FOREST PARENT BPA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quotation - RFQ) for Pumping Services for Vault/Pit Toilet and Septic Systems for the U.S. Forest Service (USFS) Region 6, located on National Forests in Oregon and Washington. The intent is to establish a Blanket Purchase Agreement (BPA) with qualified vendors to streamline the procurement process for anticipated repetitive needs.

• Provide all personnel, equipment, tools, materials, vehicles, and supervision necessary for toilet pumping services.

• Services include pumping vault/pit toilets and septic systems, and disposal of all waste and foreign debris at a commercial treatment facility off National Forest Lands.

• Services are on a "call when needed" basis, with 90% of waste contents removed per visit.

• The service period is generally April 1 through October 30 annually, but may be required year-round depending on site location and needs.

• Adherence to applicable OSHA, State, and Local laws and regulations is required.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: BPA Calls may be placed through April 30, 2032. The overall BPA period is May 1, 2022, through April 30, 2032.

• Estimated Value: Not explicitly stated, but individual purchase limitations are $100,000.

• Set-Aside: This procurement is set aside for small business.

• NAICS Code: 562991 (Septic Tank and Related Services).

• Size Standard: $9 Million.

• Proposals must include a technical proposal, a price proposal, and contractor representations and certifications.

• Evaluation will be based on Relevant Experience and Past Performance, and Price.

• Offers must be submitted via email to arlene.steffey@usda.gov by February 28, 2025, 12:00 PM PT.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Set aside for small business.

• The solicitation includes detailed lists of sites by National Forest (e.g., Mt. Hood National Forest, Deschutes National Forest, Okanogan-Wenatchee National Forest, etc.).

• Driving directions to various sites are provided.

• Service contract wage rates are included as a sample and will be added via attachment per BPA call/award.

• The BPA may be modified only by modifying the agreement itself, not by individual orders.

Amendment / Modification

• This amendment corrects the date on the Schedule of Items for the Period of Performance.

• The original solicitation date was 02/06/2025.

• The original Period of Performance was TBD through 04/30/2026.

• The corrected Period of Performance is now 05/01/2025 to 04/30/2032.

• Schedule of Items/Price Schedule (specifically the Period of Performance dates).

• No changes to proposal submission deadlines or evaluation factors are indicated. This amendment primarily corrects administrative details regarding the contract period.

Questions & Answers / Clarifications

This document provides responses from the government to vendor questions regarding the "Vault Pumping Vendor Questions & Government Response" solicitation (1240BD25Q0015 & 1240BD25Q0018).

• Vault Capacity and Pumping: For sites with double vaults, vendors should quote based on pumping the entire capacity of the base to the vault and back. The government clarified that pricing is for the Schedule of Items and should reflect pumping the full vault. A specific location (CG 13 Riverside) was not found on the published Schedule of Items.
• Toilet Type: The sites utilize vault toilets, not flush toilets. There are no handwashing facilities at these locations.
• Service Response Time: The government will provide a "need by" time and date when placing a service delivery request. The contractor will have this time to service the location.
• System Type: All facilities are vault facilities and do not utilize septic systems.
• Bidding: Vendors are not required to quote all locations; partial bids based on location are accepted as these are quotes, not bids.
• Location Information: Maps of the locations are published with the solicitation on SAM.gov.

This document clarifies operational details, service requirements, and bidding procedures. It confirms that all locations are vault toilets and provides guidance on pricing for double vaults. It also states that vendors are not obligated to bid on all locations. No changes to due dates or submission rules were indicated.