Western New York National Cemetery Rock Salt Delivery36C78626Q50102Base and Four, One Year Options -- 6850

Amendment / Modification

This amendment (0001) to Solicitation 36C78626Q50102 addresses vendor questions and modifies several aspects of the solicitation:

• Questions & Answers:

  • Q1/A1: Delivery amounts are as identified on the price/cost schedule.
  • Q2/A2: The unit type is tons, not cubic yards, and delivery amounts are as identified on the price/cost schedule.
  • Q3/A3: A storage shed/salt barn is available on site for delivery.

• High-Level Changes:

  • IDC Type is now Indefinite.
  • The Closing Date Time has been changed from 04/20/2026 12:00 to 04/20/2026 08:00.
  • The Solicitation Date has been changed from 03/20/2026 to 04/07/2026.
  • The Closing Date Time Zone has been changed from GMT-05:00 US/Eastern to GMT-08:00 Mexico/BajaNorte.

• Office Changes: Several Office GUIDs have been updated.

• Attachment Changes: Attachment B, "WNYNC Road Salt Supply Delivery SOW.docx," has been added.

• Clause Changes: Numerous FAR and agency-specific clauses have been updated with new GUIDs.

• Solicitation closing date and time.

• Solicitation date.

• Office GUIDs.

• Attachment B (SOW) added.

• Numerous FAR and agency clauses.

The closing date and time for offers has been modified. Bidders should review all updated clauses and the newly added SOW.

Form / Attachment / Pricing Sheet

This document is the Sub-Contractor Participation Document, which requires the prime contractor to provide information regarding their size and socioeconomic categories, as well as details on their planned participation of small businesses. It serves as a template for outlining subcontracting plans.

• Prime Contractor Size: Selection of applicable size and socioeconomic categories (e.g., Small Business, SDB, WOSB, HUBZone, SDVOSB).
• Participation of Small Businesses: A table to detail the total contract value, minimum quantitative requirement (MQR), and breakdown of dollar value and percentage of total contract value for:
  • Total Contract Value – Prime Contractor
  • Total Small Business
  • Small Disadvantaged Business (SDB)
  • Woman-Owned Small Business (WOSB)
  • HUBZone Small Business
  • Veteran-Owned Small Business (VOSB)
  • Service-Disabled Veteran-Owned Small Business (SDVOSB)
• Sub-Contractor Participants: A detailed table to list:
  • Company Name, Address, Employee Name
  • Contact Information
  • Business Category(ies)
  • Product(s)/Service(s) to be Provided
  • NAICS Code
  • % of work to be performed based on total contract value

This document is crucial for bidders to understand the subcontracting requirements and reporting obligations. It outlines the expected level of small business participation and requires detailed information about proposed subcontractors, their roles, and their business categories. Bidders must complete and submit this form as part of their proposal to demonstrate compliance with small business subcontracting goals.

Form / Attachment / Pricing Sheet

This document, the "National Cemetery Administration Operational Standards and Measures Guidebook" (December 2023), outlines the standards and measures for performance in key cemetery operational areas. It serves as a guide for maintaining national cemeteries as shrines.

• Scope: Defines standards and measures for gauging success in established operational areas, accounting for geographical variances.
• Purpose: Provides guidance for maintaining national cemeteries as places of honor and memory.
• Categories of Standards: Covers eight main categories:
  1. Customer Satisfaction
  2. Equipment Maintenance
  3. Facilities Maintenance
  4. Gravesite Assessment Review (GAR)
  5. Grounds Maintenance
  6. Headstone, Marker and Niche Cover Operations
  7. Interment Operations
  8. Safety
• Each category includes detailed sub-categories, specific standards, and measurable criteria (measures) with priority levels and targets.
• Glossary: Defines key terms used throughout the guidebook.

This guidebook establishes the performance expectations and operational standards for national cemeteries. Bidders responding to opportunities related to cemetery operations, maintenance, or services will need to understand these standards to align their proposals with government requirements. It details the quality, safety, and maintenance criteria that contractors would be expected to meet or exceed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for road salt delivery services at the Western New York National Cemetery (WNYNC). The Department of Veterans Affairs, National Cemetery Administration, intends to award a single-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

• Delivery of road salt (pure sodium chloride) in bulk.

• Road salt must be covered with a waterproof, non-porous tarpaulin or similar sheeting.

• Salt must be received in a free-flowing and usable condition, free from foreign matter.

• The contract requires adherence to NCA Operational Standards and Measures Guidebook (Attachment D).

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Base (August 1, 2026 - July 31, 2027) with four (4) one-year option periods.

• Estimated Value: Minimum $1,000; Maximum aggregate value $300,000 over five ordering periods.

• Quotes must be submitted electronically via email by April 20, 2026, 8:00 am EST.

• Submission is in three separate PDF files: Volume A (Company Information), Volume B (Technical Quote), and Volume C (Pricing).

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis.

• Solicitation questions are due by April 10, 2026, 10:00 am EST via email to Antionette.Collins@va.gov.

• This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Quoters must be registered in SAM.gov and have active/current SBA certification for SDVOSB status.

• Failure to meet these requirements will result in the quote being considered Non-Responsive.

• Referenced attachments include: Price-Cost Schedule (A), SOW (B), Subcontractor Participation Document (C), and NCA Operational Standards Guidebook (D).

• The guaranteed minimum for the contract is $1,000. The maximum aggregate value is $300,000.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the Western New York National Cemetery (WNYNC) has a consistent and reliable supply of bulk road salt (pure sodium chloride) for its operational needs during the winter months.

• Annual Delivery: The contractor will deliver bulk road salt annually, on an as-needed basis, between August and March.

• Coordination: Deliveries must be scheduled by the Contracting Officer’s Representative (COR) with 3-5 days advance notice.

• Communication: The contractor must contact the COR upon arrival for proper placement of salt. Communication is crucial to avoid disturbing committal/burial services.

• Delivery Restrictions: Trucks are prohibited from passing through committal/burial service areas. Work activity and noise must not disturb services.

• Salt Quality: Road salt must be pure sodium chloride, totally covered with a waterproof, non-porous tarpaulin. Shipments must be free-flowing, usable, and free from foreign matter (dirt, stone, chips, trash, etc.). Evidence of free-flowing water/brine or torn coverings may lead to rejection.

• Damage Prevention: The contractor must exercise extreme caution during delivery and unloading to prevent damage to government property. Any damage to turf, headstones, structures, or other property is the contractor's responsibility for repair and/or replacement.

• Period: Deliveries are required between August and March annually.

• Place: Western New York National Cemetery, 1254 Indian Fall Road, Corfu NY.

• Work Hours: Deliveries are accepted Monday through Friday, between 8:00 a.m. and 2:00 p.m.

• Holidays: Deliveries cannot be made on Federal holidays.

• Insurance, Licenses & Permits: The contractor must possess and maintain all necessary insurance, licenses, and permits. The contractor is responsible for their own injuries, employee injuries, and any damage to personal or public property caused by their fault or negligence.

• Government Shutdowns: Performance may be delayed or suspended due to government shutdowns. Adjustments to schedules and timelines will be handled via contract modifications.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the delivery and unloading of bulk rock/road salt for the Western New York National Cemetery. Bidders are expected to fill in the unit costs and total costs for each CLIN (Contract Line Item Number) across the base year and four option years.

• Base Year: Covers delivery and unloading from the Date of Award through one year. Requires an estimated quantity of 300 Tons.
• Option Year I: Covers delivery and unloading from the Date of Award through one year. Requires an estimated quantity of 350 Tons.
• Option Year II: Covers delivery and unloading from the Date of Award through one year. Requires an estimated quantity of 400 Tons.
• Option Year III: Covers delivery and unloading from the Date of Award through one year. Requires an estimated quantity of 450 Tons.
• Option Year IV: Covers delivery and unloading from the Date of Award through one year. Requires an estimated quantity of 450 Tons.
• Each CLIN specifies the service as "Delivery and unloading of bulk rock / road salt. Unload in designated area determined by the COR (August-March)."
• Fields for "Unit Cost" and "Total Cost" are left blank for bidders to complete.

This attachment is critical for bidders to provide their pricing for the road salt requirement. Bidders must accurately complete the unit and total costs for each CLIN, including all option periods, to be considered for this opportunity. The total cost, including the base and all option periods, should be calculated.