Western Oregon POD2 Server Room Upgrades

Form / Attachment / Pricing Sheet

This document appears to be a floor plan and room index for a facility. It is likely provided as an attachment to a solicitation or other opportunity document to help bidders understand the physical layout and identify specific rooms or areas within the building.

• Floor Plan: A schematic drawing showing the layout of rooms, corridors, and other spaces.
• Room Index: A table listing room numbers and their corresponding names or functions (e.g., "Exam," "Consultation Room," "Lab," "Office," "Storage").

This document is relevant for bidders who need to understand the physical environment where services might be performed or where equipment might be located. It can help in:

• Assessing the scope of work related to specific areas.
• Estimating resource needs (personnel, equipment) based on room types and layouts.
• Understanding the logistical considerations for performing tasks within the facility.

Other / Unclassified

This document is a "General Decision Number" (OR20260104) dated 01/02/2026, which supersedes OR20250104. It specifies prevailing wage rates and fringes for various building construction trades in Marion and Polk Counties, Oregon. The document lists specific job classifications (e.g., Bricklayer, Electrician, Operator: Bulldozer) along with their corresponding hourly rates and fringe benefits.

This document is crucial for bidders on construction projects in the specified counties and for the "Building Construction Projects" category (excluding single-family homes or apartments up to four stories). It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on such federal or federally funded projects, as required by the Davis-Bacon Act. Bidders must use this information to accurately estimate labor costs in their proposals and ensure compliance with labor standards.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed price schedule for an opportunity. It outlines the estimated costs for various materials and labor required for a project, likely related to HVAC and electrical work.

• Materials: Lists items such as a 3-Ton Inverter Mini-Split, refrigerant line sets, condensate pumps, digital thermostats, subpanels, breakers, receptacles, wiring, conduit, roofing materials, miscellaneous hardware, and disposal services.
• Labor and Installation: Includes costs for HVAC demolition and installation, roofing penetration, electrical subpanel and branch circuit installation, inspection coordination, general labor, mobilization, and disposal.
• Overhead and Profit: A line item for overhead and profit, calculated as a percentage.
• Project Management: A line item for Project Manager hours.
• Location Factor: A factor for Salem, OR, referencing RS Means.
• Zero Costs: All listed costs for materials, labor, and overhead are currently $0.0.

Bidders are expected to use this template to provide their pricing. The structure suggests line items for specific components and labor, with subtotals for materials, labor, and overhead/profit. The final total will be calculated based on the bidder's input.

This pricing sheet is critical for bidders to understand the anticipated cost breakdown of the project and to formulate their proposals. It provides a framework for submitting detailed cost information. The current zero values indicate that bidders must provide their own estimates for all line items.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a fully operational electrical and HVAC infrastructure for the Pod 2 Server Room at the Western Oregon Service Unit (WOSU) in Salem, Oregon, capable of reliably supporting upgraded IT equipment without overheating, in compliance with applicable codes and standards.

• Site Visit: Verify existing conditions before submitting design documents.

• Load Calculations: Provide field-verified electrical and HVAC load calculations.

• Electrical Evaluation: Evaluate existing 208/240V electrical sources and provide upstream infrastructure (e.g., 480V feeder breaker, step-down transformer, new subpanel) if needed to supply sixteen (16) new 20-amp, 208/240V, NEMA L6-20R twist-lock receptacle circuits.

• HVAC Replacement: Remove and dispose of the existing 1-ton Daikin mini-split system. Install a new approximately 36,000 BTU/hr (3-ton), variable-capacity mini-split heat pump system with at least one wall-mounted interior head, condensate management, controls, and required electrical connections.

• Coordination: Coordinate all work to maintain continuous server room operations and protect patient care activities.

• The new HVAC system must demonstrate stable temperature control under full equipment load with the room door closed, without short cycling.

• Condensate must be collected and discharged without risk of leaks or drips.

• All rooftop penetrations must be sealed and watertight.

• System functionality must be demonstrated prior to final acceptance.

• Location: Chemawa Health Center, 3750 Chemawa Rd. NE, Salem, Oregon 97305.

• Period: Commence work within 10 calendar days after Notice to Proceed (NTP) and complete all work within 30 calendar days after NTP.

• Codes & Standards: Compliance with EPA Section 608, NFPA 70 (NEC), NFPA 70E, Uniform Mechanical Code (UMC), International Building Code (IBC), applicable Oregon state codes, and manufacturer's specifications.

• Submittals: Project schedule, Safety and Accident Prevention Plan, Field-verified load calculations, ICRA, ILSM Plan, plan for maintaining server room operations, shop drawings, equipment data sheets, start-up report, O&M Manuals, as-built drawings, and O&M training documentation.

• Quality Assurance: Refrigerant work by EPA 608 certified technician; HVAC equipment UL-listed; electrical work by licensed Oregon electricians; electrical design by or under supervision of an Oregon-licensed electrical contractor.

• Coordination: Site access coordination (3 days notice), coordination with AIIRS negative-pressure room, approval of power interruptions, written plan for maintaining server room operations, approval for work outside business hours (48 hours notice).

• Hazard Inspection: Inspection for hazardous materials, including ACMs, prior to work commencement.

• Infection Control: Dust control methods specified in the attached checklist.

• Life Safety: Advance approval from IHS Safety Officer for modifications to life safety systems.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the Western Oregon POD2 Server Room Upgrades project located at 3750 Chemawa RD NE, Salem, OR 97305, Marion County. The solicitation is a 100% Small Business Set Aside under NAICS 238210.

The project involves server room upgrades. Specific details of the work are outlined in the Performance Work Statement (PWS) and associated attachments.

• Estimated Magnitude of Construction: $25,000.00 to $100,000.00.

• Period of Performance: 30 calendar days from the issuance of the Notice to Proceed (NTP).

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on the Price Schedule.

• Quote Due Date: June 14, 2026, at 2:00 PM CST.

• Submission Method: Electronic PDF format via email to Robert.Miller2@ihs.gov.

• Evaluation Factors: Award will be based on price and the offeror's compliance with terms and conditions. Key requirements for submission include:

  • Completed SF1442 (Blocks 14-20c).
  • Completed Section B, Price Schedule.
  • Copy of appropriate licensing.
  • EPA 608 Certifications, including relevant experience.
  • Brief narrative demonstrating understanding of project requirements and approach to maintaining continuous operations.

• Price: Price is the discriminating factor for award.

• Set-Aside: 100% Small Business Set Aside.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Size Standard: $19.0 million.

• A site visit is scheduled for May 21, 2026, at 10:00 AM PDT at the project location.

• Bid Bond and Performance/Payment Bonds are NOT required.

• Questions must be submitted in writing to Robert S. Miller at Robert.Miller2@ihs.gov no later than 7 days prior to the quote due date.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a construction project for the Indian Health Service (IHS) involving upgrades to the HVAC and Electrical systems in the POD2 Server Room at the Western Oregon Service Unit in Marion County, Oregon. The existing mini-split system requires an upgrade due to not meeting updated heat load requirements, and the electrical system needs enhancement to support new IT infrastructure.

• Upgrade of HVAC and Electrical systems in the POD2 Server Room.

• Work to be performed according to the Performance Work Statement (PWS).

• Contractor is responsible for obtaining any necessary permits.

• Contract Type: Firm Fixed Price (FFP).

• Construction Duration: 30 calendar days after Notice to Proceed.

• Estimated Magnitude: $25,000 - $100,000.

• Solicitation anticipated release: on or about May 14, 2026.

• Quotes due: at least 30 calendar days after solicitation issuance (subject to change).

• Evaluation Criteria: Price only.

• All documents will be posted on www.sam.gov; hard copies will not be available.

• Total Small Business Set-Aside.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Size Standard: $19 million.

• Offerors must be registered as a Small Business to be eligible for award.

• For small business definition, average annual revenue for the last three years must be less than $19.0 million.

• A formal site visit is planned for on/about May 21, 2026. Details will be in the official solicitation.

• Registration in the System for Award Management (SAM) database is mandatory.

• All dates are subject to change; refer to the official solicitation for definitive dates and deadlines.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It requires offerors to self-certify their status as an "Indian Economic Enterprise" in accordance with the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-certification statement regarding meeting the definition of an "Indian Economic Enterprise."
• Requirements for the enterprise to meet this definition at the time of offer, contract award, and throughout the contract performance period.
• Acknowledgment that false or misleading information is punishable by law.
• Fields for the Offeror to represent whether they meet the definition, including:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

Bidders must complete and submit this form to self-certify their eligibility as an "Indian Economic Enterprise" if they intend to be considered for contracts set-aside under the Buy Indian Act. Failure to meet these requirements or provide accurate information may result in penalties or disqualification.

Form / Attachment / Pricing Sheet

This document is a Sources Sought notice, which serves as a Request for Information (RFI) to gauge market interest and identify capable small businesses for an upcoming project. It is not a solicitation for proposals.

• Project: Western Oregon POD2 Server Room Upgrades in Salem, Oregon.
• Scope: Upgrade of HVAC and Electrical systems in the POD 2 Server room to meet updated heat load requirements and support new IT infrastructure.
• Magnitude: Anticipated project magnitude is between $25,000.00 and $100,000.00.
• NAICS/PSC Codes: NAICS 238210 (Electrical Contractors) and PSC Z2DZ (Repair or Alteration of Other Hospital Building Facilities).
• Interested Businesses: The Indian Health Service (IHS) is seeking information from Native American/Indian-Owned Businesses, 8(a) Certified Small Businesses, HUB-Zone Small Businesses, Women Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses, Small Disadvantaged Businesses, and Veteran Owned Small Businesses.
• Submission Requirements: Interested firms must submit company information, point of contact, indication of intent to propose if a solicitation is issued, business type, bond capacity, and at least two (but no more than five) relevant project experience examples. Specific details for each project experience submission are outlined.
• Native American/Indian Owned Businesses: Must also complete and submit Attachment 1: IHS IEE Representation Form and relevant documentation.
• Deadline: Responses must be emailed by 2:00 pm CST on May 5, 2026.

This RFI helps potential bidders understand the scope and requirements of the upcoming project. It provides an opportunity for businesses, particularly small businesses, to express their interest and demonstrate their capabilities to the IHS. Responding to this notice may be important for firms interested in future solicitations related to this project.