Western Oregon Service Unit Interpreter Service

Form / Attachment / Pricing Sheet

This document, "Schedule of Items," outlines the pricing structure for American Sign Language (ASL) Interpreter Services. It details the base period and option years for in-person services and includes a line item for government-approved Video Remote Interpreting (VRI) or alternative services if required.

• Base Period (07/15/2026 - 07/14/2027): Estimated 140 hours.
• Option Years 1-4 (07/15/2027 - 07/14/2031): Each option year has an estimated 140 hours.
• VRI/Alternative Service: A separate unit price item for government-approved VRI/alternative ASL Interpreter Services, which is not included in the Total Evaluated Price unless ordered.
• Unit Price: Offerors are required to enter unit prices in Column E for each item.
• Total Evaluated Price: Calculated based on CLINs 0001, 1001, 2001, 3001, and 4001.

This schedule is critical for bidders to understand the estimated quantities and structure for pricing ASL Interpreter Services. Offerors must provide unit prices for the base period and option years. The pricing for standard in-person services should encompass all associated costs, including labor, management, transportation, and profit. Bidders should also note the separate provision for VRI/alternative services and understand that estimated quantities are for evaluation purposes only and do not guarantee an order quantity. Payment will only be made for services ordered, performed, and accepted.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the required results for American Sign Language (ASL) interpreter services to support patient care at the Western Oregon Service Unit (WOSU), also known as the Chemawa Indian Health Center. The goal is to ensure effective communication between healthcare providers and Deaf and Hard of Hearing patients during scheduled clinical encounters.

• Provide qualified ASL interpreter services for patients receiving care at WOSU.

• Services shall support scheduled clinical encounters and related communication between healthcare providers and patients during normal clinic operating hours.

• The primary service delivery mode is in-person ASL interpretation at the Chemawa Indian Health Center.

• When an in-person interpreter is not available, the Contractor shall promptly notify the Government point of contact and coordinate an appropriate alternative solution, such as Video Remote Interpreting (VRI), if approved by the Government.

• PO-1: Ensure Deaf and Hard of Hearing patients receive effective communication support.

• PO-2: Provide in-person ASL interpreter coverage for scheduled appointments with at least 72 hours advance notice (90% fulfillment rate).

• PO-3: Maintain professional, qualified interpreter personnel capable of interpreting medical terminology and clinical discussions.

• PO-4: Protect patient privacy and confidentiality (zero substantiated unauthorized disclosure).

• PO-5: Maintain continuity of patient care by providing timely notice and coordinating alternative solutions when in-person services are unavailable.

• Place of Performance: Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, OR 97305.

• Period of Performance: Base Year: 07/15/2026 - 07/14/2027, with four option years through 07/14/2031, subject to funding availability and Government discretion.

• Normal Clinic Operating Hours: Monday, Tuesday, Thursday, Friday: 8:00 a.m. - 5:00 p.m.; Wednesday: 12:30 p.m. - 5:00 p.m. (excluding holidays and other Government-directed closures).

• Interpreters must be fluent in ASL and English, capable of accurately interpreting medical terminology and clinical discussions, and maintain required certifications.

• Invoices must be submitted monthly through the U.S. Department of the Treasury Invoice Processing Platform (IPP).

• The Contractor is responsible for managing personnel, scheduling, quality control, privacy compliance, and service delivery.

• This is a nonpersonal services requirement.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required for the "American Sign Language (ASL) Interpreter Services" solicitation (75H71326Q00056). It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by the Buy Indian Act.

• Self-Certification: Offerors must certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Eligibility Period: The enterprise must meet the definition throughout the offer period, contract award, and the full contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of the IEE Firm
  • Business Name
  • Certifying Signature
  • Print Name
  • DUNS Number

This form is crucial for bidders responding to the ASL Interpreter Services opportunity. It is a mandatory self-certification to establish eligibility for contracts under the Buy Indian Act. Failure to complete or accurately provide information on this form may impact the offeror's ability to be considered for the award. Bidders must ensure they meet the definition of an "Indian Economic Enterprise" and be prepared to provide documentation if requested. Registration with the System of Award Management (SAM) is also required.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5573, Revision No. 28) for the Service Contract Act, applicable to the state of Oregon, specifically the counties of Marion and Polk. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Maintenance, Protective Services).
• Wage Rates: Minimum hourly wage rates are provided for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits and Vacation/Holiday policies are provided.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) for federal contractors.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant. It directly impacts the cost proposal and overall feasibility of bidding on opportunities requiring services in Marion and Polk counties, Oregon.