Western Oregon Service Unit Medical Waste Disposal

Performance Work Statement (PWS)

To procure routine biohazardous/infectious/regulated medical waste collection, transportation, treatment, and disposal services for the Chemawa Indian Health Center to ensure safety and compliance with federal, state, and local requirements.

• Provide all labor, management, supervision, materials, equipment, containers, liners, secure exterior storage cabinet, transportation, treatment/disposal, manifests, and documentation.

• Services must comply with all applicable federal, state, and local laws, ordinances, permits, licenses, and regulatory requirements.

• The work is a non-personal commercial service.

• Containers and Liners: Provide suitable, marked containers and liners; ensure availability before storage capacity is exceeded.

• Secure Exterior Storage Cabinet: Provide and maintain a lockable, weather-resistant cabinet capable of holding at least eight (8) 35-gallon boxes.

• Routine Collection: Collect waste at least monthly; ensure no accumulation beyond cabinet capacity due to contractor delay.

• Additional Annual Pickup: Provide one (1) high-volume pickup within 72 hours of government notification.

• Regulatory Compliance: Adhere to all federal, state, and local regulations (OSHA, DOT, EPA, Oregon Health Authority, Oregon DEQ, etc.); maintain all required permits and licenses.

• Manifests and Disposal Documentation: Provide complete, legible, and accurate documentation with or before applicable invoices.

• Safety and Site Conduct: Perform services safely, avoiding disruption to facility operations; report and remediate spills/incidents immediately.

• Continuity of Service: Maintain capability to provide service throughout the performance period.

• Service Location: Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, Oregon 97305.

• Period of Performance: Base Period (12 months after award) plus four (4) 12-month option periods.

• Estimated Utilization: Up to 104 35-gallon boxes per contract year (estimated 8 boxes/month + 1 additional high-volume pickup).

• Contractor Qualifications: Must possess and maintain all necessary licenses, permits, insurance, equipment, trained personnel, and disposal arrangements. Must provide written evidence of legal authorization to provide services at the specified location.

• Hours of Operation: Routine service during normal business hours, Monday-Friday, excluding federal holidays, unless otherwise coordinated.

• Government Furnished Property: None. Contractor provides all equipment and materials.

• Risk Control: Mitigation measures address delayed removal, regulatory non-compliance, inadequate security, interrupted disposal, and insufficient documentation.

Form / Attachment / Pricing Sheet

This document is Attachment 1, the Schedule of Items for the "Western Oregon Service Unit Medical Waste Disposal" solicitation. It requires bidders to provide pricing for medical waste disposal services.

• CLINs (Contract Line Item Numbers): Includes a Base Period (0001) and four Option Periods (0002-0005), each for 12 months.
• Description of Services: All CLINs cover medical waste disposal services as per Attachment 2 PWS, including containers/liners, secure exterior cabinets, monthly pickups, one additional high-volume pickup per year, transport, treatment/disposal, manifests, and documentation.
• Pricing Fields: Bidders must complete Unit Price and Total Price for each CLIN. Prices are to be in U.S. dollars.
• Pricing Notes: Clarify that each CLIN is a fixed annual price, includes all labor and associated services, and that annual pricing covers routine monthly pickups plus one additional high-volume pickup per year (estimated at up to 104 35-gallon boxes annually).

This document is critical for bidders to understand the pricing structure and provide their proposed costs for the medical waste disposal services. It outlines the specific services included in the annual price for both the base period and any exercised option periods.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is a violation of law and punishable under 18 U.S.C. 1001 and 31 U.S.C. 3729-3731, 18 U.S.C. 287.
• Representation Section: Offerors must indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to be considered for contracts or awards under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification, contract protest, or legal penalties. It also highlights the requirement for SAM registration.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5573, Revision No. 28) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in a specific geographic area.

• Geographic Area: Oregon Counties of Marion and Polk.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Cleaner, Electrician, Nurse, Programmer, Welder) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare, Paid Sick Leave (EO 13706), Vacation, and Holidays are detailed.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Hazardous Pay Differential: Outlines an 8% differential for positions with high hazard risk (ordnance, explosives) and a 4% differential for positions with low hazard risk.
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms.
• Conformance Process: Explains the process for contractors to request additional classifications and wage rates not listed in the determination.

This wage determination is crucial for bidders as it sets the minimum labor costs that must be factored into their proposals for any contract work performed in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It directly impacts the cost of labor and the overall competitiveness of their bid.