Western Shelter Systems LLC, Original Equipment Manufacturer (OEM), Gatekeeper SW-20 Shelter Kit Items
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service, National Interagency Fire Center (NIFC), has issued a Sources Sought Notice to identify qualified vendors capable of providing Western Shelter Systems LLC, Original Equipment Manufacturer (OEM) 'Gatekeeper' SW-20 Shelter Kit items. This is for information and planning purposes only, potentially leading to a future Request for Quote (RFQ). Responses are due by April 13, 2026.
Scope of Work
The Forest Service requires specific components and replacement parts for the 'Gatekeeper' SW-20 Shelter Kits, compatible with current stock and National Wildfire Coordinating Group (NWCG) standards (NFES 00549). Key items include:
- Ramp - Threshold (14)
- Vent Cap (18)
- Double Wide Door (33)
- Steel Stakes (274)
- Floor - Shelter Kit (24)
- Various Panel types (Right Wall, Left Wall, Back Wall, Roof, Insulation) with specified quantities
- Mainframe (3)
- Cover - Roof (21)
- Shipping
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: April 13, 2026, by 8:00 AM Eastern Daylight Time
- Published: March 31, 2026
- Place of Performance: Missoula, MT 59808, with nationwide delivery specified days after receipt of order.
Submission & Evaluation
Responses must be submitted via email to Amy Tilley (amy.tilley@usda.gov) with the subject line "1202SC26SS0003 Shelter Kit Items". Required information includes:
- Company Name and Mailing Address
- SAM UEID number and expiration date
- Point of Contact (name, phone, email)
- Company Size Standard (based on NAICS code 624230 or pertaining)
- Existing Government Contract Numbers and Schedules (if any)
- Capability Statement (up to 20 pages) outlining core capabilities, technology, past performance, and differentiators.
- Proof of authorization as a certified 3rd party vendor/authorized distributor for Western Shelter Systems LLC.
Responses will aid in developing the acquisition strategy and Statement of Work for a future solicitation. The government will not notify respondents of evaluation results.
Additional Notes
This is not a solicitation or an offer to contract, and no funds are authorized. The government will not reimburse expenses incurred in responding. Submitted material becomes government property and will not be returned. The Forest Service reserves the right to terminate this request or change requirements.