Western Shelter Systems LLC, Original Equipment Manufacturer (OEM), Gatekeeper SW-20 Shelter Kit Items

Form / Attachment / Pricing Sheet

This document, "Attachment 2: Offeror's Information," is a form designed to collect essential information from potential offerors. It is part of Solicitation 1202SC26Q2702 for Shelter Kit Items.

• Company Name

• Company Address

• Company Point of Contact (POC)

• E-Mail Address

• Phone Number

• SAM UEI#

• TAX ID#

• Offerors must complete all fields.

• To be eligible for award, contractors MUST be registered in the System for Award Management (SAM). A link to SAM.gov is provided.

• All invoices are to be submitted via the electronic Invoice Processing Platform (IPP). This is a mandatory requirement. A link to IPP is provided.

• No bonding is required for this solicitation.

This form requires bidders to provide critical company and registration details necessary for proposal submission and potential award. It also clarifies mandatory registration and invoicing procedures.

Solicitation / RFP / RFQ

This solicitation is for the FY26 acquisition of "Gatekeeper" series shelter kit components and replacement parts manufactured by Western Shelter Systems LLC (OEM). The government is procuring these items to support incident response needs.

The solicitation details specific components and replacement parts, including:

• Threshold Ramps (Mfr Part #202-220-00571)

• Vent Caps (Mfr Part #2WC63)

• Double Wide Doors (Mfr Part #3WSD46)

• Tent Stakes (Mfr Part #23HWTS1833)

• Vinyl Flooring Systems (Mfr Part #23FLGK20)

• Various Wall Panels (Right and Left of Door, Back Wall)

• Main Frame Assemblies (Mfr Part #23HO20MFS3)

• Roof Panels (Mfr Part #2HO20RP)

• Insulation Panels (Mfr Part #2302-999-00007, #2302-999-00009, #2302-999-00008)

• The period of performance is from 05/08/2026 to 07/01/2026.

• Delivery is expected by 06/20/2026.

• FOB (destination) shipping is required to the NORTHERN ROCKIES AREA INCIDENT SUPPORT CACHE (NRK) located at 5765 W BROADWAY, MISSOULA, MT 59808-9361.

• This is a Request for Quote (RFQ).

• The solicitation number is 1202SC2602702.

• The offer due date is 05/05/2026 at 11:59 AM Eastern Daylight Time.

• The North American Industry Classification Standard (NAICS) code is 339999 with a size standard of 550.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference. Addenda may be attached.

• The document is 16 pages long.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial items, specifically Original Equipment Manufacturer (OEM) Gatekeeper SW-20 shelter components and replacement parts. The acquisition is a Total Small Business Set-Aside.

• Offerors must demonstrate the ability to meet delivery requirements as listed in Attachment 1.

• Offerors must provide all information requested in Attachment 1, Solicitation Information, page 10.

• A detailed explanation is required for any requirement that cannot be successfully accomplished.

• A competitive Firm-Fixed Price stand-alone Purchase Order (PO) is anticipated.

• Pricing must be submitted for all items to be considered responsive.

• Quotes will be evaluated based on FAR 12.203, with award made to the offeror representing the best value to the Government.

• Evaluation Criteria: Highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance.

• Technical Approach: Evaluates the offeror's ability to provide a sound, compliant approach meeting all requirements.

• Price: Will be evaluated to determine if it is fair and reasonable.

• Past Performance: Will be assessed using a rating system (Acceptable, Neutral, Unacceptable) based on prior contract performance and available data.

• Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Tradeoffs will not be conducted.

• This acquisition is set-aside for small business concerns.

• Applicable NAICS Code: 339999

• Small Business Size Standard: 550 employees

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Key attachments include: Terms & Conditions (12 pages), Offeror's Information (1 page), and Past Performance Questionnaire (1 page).

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - 1202SC26Q2702 Terms & Conditions," is a Schedule of Items detailing Western Shelter Systems LLC. Original Equipment Manufacturer (OEM) Gatekeeper SW-20 shelter components and replacement parts. It serves as a pricing sheet for potential bidders.

• Items: Lists specific OEM part numbers for various Gatekeeper SW-20 shelter components, including threshold ramps, vent caps, double wide doors, stakes, flooring systems, wall panels, and roof panels.
• Quantities: Provides estimated quantities for each item.
• Pricing: Includes columns for "Unit Price" and "Total Price" which bidders are required to complete.
• Delivery: Specifies "F.O.B. Destination" shipping to the Northern Rockies Area Incident Support Cache (NRK) in Missoula, MT, with a required delivery date of July 1, 2026.
• Contract Type: Anticipates a competitive Firm-Fixed-Price stand-alone Purchase Order (PO).
• Traceability: Requires "Name Brand Only" items with clear traceability to the OEM.
• Certificate of Conformance (COC): Must be furnished in accordance with FAR clause 52.246-15.

This attachment is critical for bidders as it outlines the specific parts being procured, their estimated quantities, and the required format for submitting pricing. Bidders must provide unit and total prices for each line item. It also details the delivery location and date, and emphasizes the "Name Brand Only" requirement with traceability and COC documentation, which are essential for proposal preparation and compliance.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire, for Solicitation 1202SC26Q2702. It is used by the USDA/US Forest Service to gather information on the past performance of offerors bidding on a Purchase Order for National Interagency Fire Center (NIFC) shelter parts.

• Section A (Contractor Information): To be completed by the Offeror, this section identifies the contractor, contract details (solicitation number, agency, contract award date, period of performance), and authorizes the release of information to the government.
• Section B (Assessor Information): To be completed by the assessor (a knowledgeable individual from a previous contract with the offeror). This section includes a rating scale (Acceptable/Unacceptable) and specific questions related to:
  • Quality of Service (compliance with requirements, quality of goods/services)
  • Schedule (delivery timeliness, cost control, invoicing)
  • Business Relations (practices, working relationship, responsiveness, overall relations)
• General Comments: Assessor identifies their role and period of involvement.

Offerors must provide this entire document to their past performance references (assessors). Offerors will only submit Section A of the completed questionnaire with their proposal. The information provided by assessors in Section B is critical for the government's evaluation of proposals. The deadline for assessors to submit their completed questionnaires is Tuesday, May 5, 2026, by 11:59 PM Eastern Daylight Time, to amy.tilley@usda.gov.