Wheelchair Transportation Services Puget Sound VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice to identify qualified sources for Wheelchair Transportation Services for the VA Puget Sound Healthcare System in Seattle, WA, and surrounding areas. This notice is for planning purposes only and does not constitute a Request for Proposal (RFP). Responses are due by April 15, 2026, at 12:00 PM (PST).
Purpose
The U.S. Government is conducting market research to determine the availability of qualified sources capable of providing comprehensive wheelchair transportation services. Responses will inform the appropriate acquisition strategy for a potential future contract.
Scope of Work
The contractor will be required to provide all vehicles, personnel, management, supplies, equipment, and necessary reporting for 24/7 wheelchair transportation services, including weekends and holidays. Services are for VA beneficiaries within the VA Puget Sound Healthcare System catchment area and outlined counties. This includes:
- One-way trips for individuals up to 300 lbs and over 300 lbs.
- Transport of miscellaneous items (luggage, medical records, medication, comfort items) with the patient at no additional cost.
- Return of VA staff and equipment to the original pick-up point when transported with a veteran.
Key Requirements & Performance Standards
- Personnel: Must be courteous, professional, possess valid driver's licenses, meet investigative requirements (SAC), undergo TB testing, be U.S. citizens, and proficient in English.
- Vehicles: Must meet all federal, state, and local regulations, be safe, comfortable, and equipped with a first aid kit. VA reserves the right to inspect vehicles.
- Response Times: Within 30 minutes for immediate orders within a 20-mile radius; en route within 30 minutes for immediate orders outside a 20-mile radius, with a minimum 90% compliance rate.
- Reporting: Incident reporting within 1 hour by phone for accidents/safety issues, followed by a written report by the next working day's close of business.
- Compliance: Adherence to HIPAA, Workers' Compensation, Public Liability insurance, and annual compliance, privacy, and cybersecurity training. Contractors must have a written policy for transporting COVID-19 positive patients.
Response Requirements
Interested contractors should submit the following via email to james.harris13@va.gov:
- Company Information: Name, address, point of contact, phone number, email address, and DUNS.
- Business Size: Indicate applicable categories (e.g., SDB, 8(a), HUBZone, SDVOSB, VOSB, EDWOSB, WOSB, Small Business, Large Business).
- Federal Supply Schedule (FSS): State if you possess an FSS and if it's under Group 66 III Cat 605-2A.
- Capability Statement: A maximum three-page statement demonstrating resources, personnel, and experience to perform the required services.
Contract & Timeline
- Opportunity Type: Sources Sought
- NAICS: 485991 (Wheelchair Transportation Service)
- Product/Service Code: V222 (Passenger Motor Charter Service)
- Set-Aside: None specified (market research stage)
- Response Due: April 15, 2026, 12:00 PM (PST)
- Published: April 2, 2026
- Place of Performance: Seattle, WA, and surrounding areas within the VA Puget Sound Healthcare System catchment.
- Anticipated Ordering Period: Date of Award through December 31, 2027 (from PWS).
Additional Notes
This notice is for information and planning purposes only and does not commit the U.S. Government to contract for any supply or service. The Government is not seeking quotes or proposals at this time and will not pay for any costs incurred in responding to this notice. Not responding does not preclude participation in any future Request for Quotation (RFQ).