White City VA Annual Backflow Assembly Testing, Maintenance & Compliance Verification
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 20 (36C260), is soliciting proposals for Annual Backflow Assembly Testing, Maintenance & Compliance Verification at the VA Southern Oregon Rehabilitation Center & Clinics (VA SORCC) in White City, Oregon. This opportunity is a Total Small Business Set-Aside and aims to ensure the prevention of potable water system contamination. Quotes are due by May 19, 2026, at 5:00 PM EDT.
Scope of Work
This requirement involves the annual testing, maintenance, and compliance verification of 93 backflow prevention assemblies. Key deliverables include:
- Annual testing of all assemblies using Oregon Health Authority (OHA)-approved methods.
- Corrective maintenance and retesting for any failed assemblies.
- Review of installation compliance.
- Comprehensive documentation and reporting to both the VA and the Medford Water Commission.
- Furnishing, installation, and commissioning of a Mojave Monitor dry vacuum system or an equivalent.
- All testing must be performed by a state-approved and certified Backflow Assembly Tester (BAT) utilizing calibrated equipment.
- Repairs must exclusively use manufacturer-approved parts.
Contract Details
- Opportunity Type: Combined Synopsis/Solicitation (RFQ)
- Product Service Code: J045 (Maintenance, Repair And Rebuilding Of Equipment: Plumbing, Heating, And Waste Disposal Equipment)
- Period of Performance: A base year (June 1, 2026 - May 31, 2027) with four subsequent option years.
- Estimated Value: $19 Million (This is likely an estimated ceiling or potential value over the contract's life).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Submission & Evaluation
- Quotes Due: May 19, 2026, at 5:00 PM EDT.
- Questions Due: May 12, 2025, at 5:00 PM ET.
- Submission Requirements: Quotes must include three parts: an Executed Quote (SF1449), Price, and a Technical Approach.
- Evaluation Factors: Proposals will be evaluated based on Technical capability, Past Performance, and Price.
Eligibility & Notes
- Registration: Vendors must be registered in the System for Award Management (SAM.gov).
- Certification: Submitters must be certified by the Oregon Health Authority (OHA) as state-approved Backflow Assembly Testers (BAT).
- Work Environment: Contractors must check in and out with SORCC Facility Management Service and perform work during VA SORCC business hours (8:00 AM - 4:30 PM).
- Contact: Primary contact is Michael J Borelli (Michael.Borelli@va.gov), with secondary contact Craig Ritchey (craig.ritchey@va.gov).