White River NF Supervisor's Office Fire Alarm Repair

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for fire alarm repair services at the White River National Forest. The objective is to replace fire alarm system components and obtain incidental installation services to repair the existing system, which contains discontinued components. The current system's connection to the Proguard monitoring system is malfunctioning due to a broken motherboard.

• Replacement of fire alarm system components with compatible, listed, and manufacturer-approved parts.

• Incidental installation services.

• Specific components include: Compatible FIRE PANEL, Addressable Photoelectric Duct detector, Addressable Photoelectric Smoke Detector, Addressable Heat Detector, Addressable Pull Station - Dual Action, Addressable mini-Monitor Module, Addressable Relay Module, Compatible 12v 18amp/h Lugs and/or Spades, Compatible LCD Annunciator, and Trim Ring.

• Labor for installation and repair.

• Vendors must provide a Certificate of Conformance (COC) in accordance with FAR clause 52.246-15.

• Alternate Parts will be authorized if they are approved and satisfy all requirements.

• All parts must be NEW.

• Anticipated contract type: Firm-fixed price.

• Period of Performance: 05/01/2026 to 10/31/2026 (total duration not to exceed six months).

• Estimated value: Not explicitly stated, but the NAICS code (561621) has a small business size standard of $25 million.

• Offer Due Date/Local Time: 04/24/2026, 1400 MT.

• Quotations and Questions must be emailed to rebecca.l.schowalter@usda.gov by the RFQ closing date and time.

• Award will be made to the lowest price technically acceptable offer.

• Evaluation criteria include: Technical Approach (narrative, licensing/certifications), Technical Experience (up to 3 projects in the last 3 years), Past Performance, and Price (fair and reasonable).

• Offerors must provide pricing for all individual line items.

• A site visit is scheduled for April 21, 2026, at 10:00 a.m. MT. Email to be added to the visitor roster by April 20, 2026.

• Offerors must hold prices firm for 30 calendar days.

• This acquisition is a Total Small Business Set-Aside.

• NAICS Code: 561621.

• Small Business Size Standard: $25 million.

• The document is a combined synopsis/solicitation; no separate written solicitation will be issued.

• Attachment 1: Performance Work Statement

• Attachment 2: Schedule of Items

• Attachment 3: Certificate of Conformance

• Attachment 4: Experience Questionnaire

• Attachment 5: Existing Components

• Attachment 6: Compatible Example

• Attachment 7: Garfield County Wage Determination

• Numerous FAR clauses and provisions are incorporated by reference.

Form / Attachment / Pricing Sheet

This document is Attachment 3, titled "Certificate of Conformance," which provides the required clause for contractors to use when shipping supplies or services that would otherwise require inspection at the source. It outlines the conditions under which a Certificate of Conformance can be used and the process for its authorization and submission.

• Authorization: Contractors must receive written authorization from the cognizant Contract Administration Office (CAO) to use the Certificate of Conformance.
• Shipment: Shipments under this clause cannot be made until authorized by the CAO or after Government inspection and acceptance.
• Submission: The signed certificate must be attached to or included on the top copy of the inspection or receiving report distributed to the payment office. If contract administration is performed by Defense Contract Administration Services (DCAS), it should be attached to the CAO copy. A copy must also accompany the shipment.
• Government Rights: The Government retains the right to reject defective supplies or services within a reasonable time after delivery.
• Certificate Content: The clause provides the exact wording for the certificate, requiring the contractor to certify that supplies/services conform to contract requirements, including specifications, drawings, preservation, packaging, packing, marking, and quantity. It requires the date of execution, signature, and title of the certifying individual.

Bidders need to understand this requirement for potential contract performance. If awarded, they will need to follow the procedures outlined in this clause for shipping goods or services, including obtaining CAO authorization and properly completing and submitting the Certificate of Conformance. This impacts their quality assurance and shipping processes.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure replacement fire alarm system components and obtain incidental installation services required to replace discontinued or obsolete parts within the existing fire alarm system.

• Replace outdated/discontinued main alarm panel, main level annunciator, and all signaling line circuit devices (e.g., smoke detectors, pull stations) with manufacturer-approved replacements.

• Supply all equipment, labor, tools, testing, and cleanup.

• Furnish new, current-production fire alarm components, including initiating devices, notification appliances, interface modules, power supplies/batteries, and necessary installation materials.

• All components must be UL-listed and compatible with the existing fire alarm control panel.

• Provide installation services, including removal of old components, installation of replacements, programming updates, device testing, and functional verification.

• All parts and installation workmanship are warranted for at least 12 months from acceptance.

• Work will be accepted when all replacement parts function correctly, no system failures remain, and all warranty documentation has been submitted and approved.

• Travel to 900 Grand Avenue, Glenwood Springs, CO 81601.

• Contractor must provide a list of approved components to replace obsolete ones prior to contract award.

• Contractor must provide documentation of new components' compatibility with the existing system prior to contract award.

• Install and test new components prior to closeout.

• Provide all manuals and warranty documents prior to closeout.

• Comply with all facility safety rules and OSHA requirements.

• Obtain necessary permits if applicable.

• Invoices will be submitted in the USDA Invoice Processing Platform (www.ipp.gov) after work is completed and inspected.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" for the "Supervisor's Office Fire Alarm Repair" project, identified by solicitation number 1240LP26Q0023. It lists the specific items required for the project, along with their quantities and unit costs.

• Items: Includes components such as FIRE PANEL, Addressable Photoelectric Duct detector, Addressable Photoelectric Smoke Detector - White, Addressable Heat Detector, Addressable Pull Station - Dual Action, Addressable mini-Monitor Module, Addressable Relay Module, 12v 18amp/h Lugs and/or Spades, LCD Annunciator, and Trim Ring.
• Quantities: Specifies the number of each item required.
• Unit Cost & Amount: Indicates the cost per unit and the total amount for each item. All listed items have a Unit Cost and Amount of $0.00.
• Subtotals: Includes an Item Subtotal, Labor, and Cumulative TOTAL, all of which are $0.00.

This schedule provides potential bidders with a detailed breakdown of the materials and components expected for the fire alarm repair project. While the current costs are listed as $0.00, this document serves as a basis for bidders to understand the scope of materials and to prepare their pricing proposals accordingly, should the opportunity proceed with actual costs.

Form / Attachment / Pricing Sheet

This document is a "Technical Experience & References Questionnaire" required for the "White River NF Supervisor's Office Fire Alarm Repair" solicitation (Number: 1240LP26Q0023). Bidders must complete and submit this form with their quote to demonstrate their qualifications and past performance.

• Contractor Information: Name, address, telephone, email, and SAM UEI.
• Type of Business: Selection of business structure (Corporation, Partnership, etc.).
• Experience: Years of experience in the line of work and as a prime contractor.
• Past Performance: Details on any failures to complete work awarded.
• References: Information on up to three relevant past contracts, including agency, contract number, value, point of contact, and scope of the project. Experience must be within the past three years and similar in size and complexity to the solicitation's Scope of Work. Government contracts are preferred.
• Key Personnel: Experience and qualifications of principal individuals proposed for the project.
• Remarks: Space for additional information.
• Certification: A statement by the offeror certifying the accuracy of the information provided and their intent to complete the project.

This form is critical for bidders to provide evidence of their technical experience and past performance, which will be used by the Government for evaluation. Failure to complete this form accurately and thoroughly may impact the evaluation of the proposal. Bidders may duplicate this form or use their own if additional space is needed.

Form / Attachment / Pricing Sheet

This document appears to be a label or technical specification sheet for an "Addressable Fire Control Panel" (specifically, models FireWarden-100-2, -2C, and -2E). It provides critical information for installation, operation, and compliance.

• Terminal Connections Diagram: Illustrates wiring for power, NACs (Notification Appliance Circuits), trouble relays, and the ANN-BUS SLC loop.
• Operating Instructions: Details normal operation, alarm conditions, trouble conditions, and silencing procedures.
• Compliance & Certifications: Lists FCC compliance, FM approval, City of New York MEA approval, and seismic certification details.
• Model Information: Specifies different models (FireWarden-100-2, -2C, -2E) and their power requirements (120VAC or 220/240 VAC).
• Warning: Emphasizes the importance of addressing trouble conditions promptly as system protection may be compromised.

This document is crucial for any bidder involved in the installation, maintenance, or integration of fire alarm systems. It provides technical specifications, wiring diagrams, operational procedures, and compliance information necessary for understanding the capabilities and requirements of the specified fire control panel. Bidders should review this to ensure their proposed solution aligns with these specifications and to understand any installation or operational constraints.

Form / Attachment / Pricing Sheet

This document is a technical data sheet for the Notifier FireWarden-100-2(E) Rev 3 Intelligent Addressable Fire Alarm Control Panel (FACP). It provides detailed specifications, features, compatible accessories, and product information relevant to understanding the capabilities and integration of this system.

• General Features: Combines FACP and DACT, rapid polling for quick response, removable chassis, new features in Rev 3 (Version 5.0 firmware).
• System Capacity: Supports up to 198 addressable devices per loop, 99 software zones, 32 ACS Annunciators, 16 ANN-bus devices.
• Notification Appliance Circuits (NACs): Four onboard NACs, convertible to Class A, with selectable strobe synchronization and 2.5 amps maximum per circuit.
• Programming & Software: Autoprogram feature, custom English labels, three Form-C relays, offline programming via PS-Tools software.
• User Interface: LED indicators for system status, keypad controls for operation.
• Compatible Devices: Lists various addressable smoke detectors, heat detectors, duct detectors, monitor modules, control modules, and annunciators.
• Wiring Requirements: Recommendations for SLC wiring.
• System Specifications: Details AC power, battery charger capacity, communication loop, relay ratings, and cabinet/shipping dimensions.
• NFPA Standards: Compliance with NFPA 72 requirements for various system types (Local, Auxiliary, Remote Station, Proprietary, Central Station).
• Agency Listings and Approvals: UL Listed, FM approved, CSFM, MEA.

This document is crucial for bidders to understand the technical specifications and compatibility of the FireWarden-100-2(E) Rev 3 FACP. It helps in determining if this system meets the project's fire alarm requirements, identifying necessary compatible devices, and understanding the system's integration capabilities. The NFPA compliance and agency listings are important for verifying that the proposed system meets regulatory and safety standards.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) for the state of Colorado, specifically for the counties of Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, and Routt. It establishes the minimum wage rates and fringe benefits required for various occupations employed under federal service contracts in this geographic area.

• Occupational Listing: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and Holidays (11 paid holidays per year).
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Footnotes: Provides specific guidance for certain occupations, such as Computer Employees (exemptions and conformance process) and Air Traffic Controllers/Weather Observers (night and Sunday pay).
• Hazardous Pay: Details differential pay rates for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Outlines requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

Bidders must review this wage determination to understand the minimum labor costs associated with performing services in the specified Colorado counties. This information is crucial for accurately calculating labor costs in proposals and ensuring compliance with federal regulations. Failure to adhere to these wage and fringe benefit requirements can lead to contract violations.