WiFi Network for Mid-Atlantic Tribal Health Center

Solicitation / RFP / RFQ

This solicitation is for the purchase and installation of a turnkey WiFi network for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. The Indian Health Service (IHS) is procuring this service to support the MATHC's transition to direct care services and to enhance productivity for employees by providing WiFi access throughout the 25,000 square foot facility. The network is for internal use only and will process Personally Identifiable Information/Personal Health Information (PII/PHI), requiring protection against unauthorized access.

• Installation of a turnkey WiFi network, including a switch, firewall, and access points.

• All equipment must be compliant with Indian Health Service (IHS) and Department of Health and Human Services (DHHS) requirements, including FIPS 140-1, 140-2, and 140-3 standards for access points.

• WiFi network must be on a separate Virtual Local Area Network (VLAN).

• Compliance with Section 508 of the Rehabilitation Act and WCAG 2.0 Level AA standards for all Information and Communication Technology (ICT) deliverables.

• A five-year warranty on all provided material/equipment.

• Contractor must provide meeting materials and administrative support for meetings.

• Contract Type: Firm Fixed-Price blanket purchase agreement.

• Period of Performance: Base year for delivery and installation (45 days from notice to proceed), followed by four one-year option periods for maintenance and support.

• Estimated Value: Not explicitly stated, but pricing for equipment, installation, and maintenance is required.

• Offer Due Date: February 3, 2026, 1700 ET.

• Submission Requirements: Written statement of work (3-5 pages) detailing approach, company point of contact, and pricing for equipment, installation, and maintenance.

• Evaluation Factors: Price, Past Performance, Technical Conformance, Design, and Proposal Factors.

• Site Visit: January 28, 2026, 10:00 AM – 12:00 PM ET.

• NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• PSC Code: DG01 (Network Support Services).

• The solicitation does not explicitly state a set-aside, but lists various small business categories.

• Reference Documents: Several IHS and Federal standards are referenced, including security standards, technical specifications, and accessibility guidelines.

• Attachments: IHS IEE Representation Form, Floor Plans (1st and 2nd), and Wage Determination (WD 2015-4313) are listed.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required by the Buy Indian Act. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" (IEE) as defined in HHSAR 326.601. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation and resultant contract.

• Eligibility Period: Offerors must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Any change in eligibility requires immediate notification to the Contracting Officer.
• Representation: Bidders must indicate whether they represent that their offer does or does not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Required Information: The form requires the Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder seeking to qualify for contracts or set-asides under the Buy Indian Act. Accurate completion and submission are mandatory for eligibility. Failure to meet the IEE definition or providing false information can lead to penalties and disqualification. Offerors must also be registered with the System of Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a floor plan for the second floor of a facility, labeled "MATHC 2nd floor plan". It appears to be an architectural drawing detailing the layout of rooms and spaces.

• Room labels such as "OFFICE CLINIC", "ADMIN", "STAFF MENS", "SHARED OFFICE", "MAIL ROOM/DUPLICATI", "EQUIP", "OFFICE SERVICE", "OFFICE OEHE/SPC TECH", "COMPUTER PROGRAMER", and "OFFICE IT SUPERVISER".
• Indicates corridors and stairwells.
• Shows the overall structural outline of the second floor, including wings extending from a central core.

This floor plan provides critical spatial information for any opportunity involving construction, renovation, or space utilization within this facility. Bidders should review this plan to understand the existing layout, room dimensions, and potential constraints or requirements related to the physical space.

Form / Attachment / Pricing Sheet

This document is a floor plan for the first floor of a facility, likely related to the MATHC opportunity. It details the layout of rooms, offices, and common areas.

• Room labels (e.g., "OFFICE, OPEN", "STAFF TOILET", "LOBBY", "EXAM")
• Room numbers (e.g., "1000%", "1001", "1027")
• Layout of corridors, stairs, and central lobby areas
• Designation of specific functional areas (e.g., "MED. RECORDS", "LAB WAIVE", "IT CLOSET")

This floor plan provides critical spatial information for understanding the physical requirements and layout of the facility associated with the opportunity. Bidders may need to use this to assess renovation needs, space utilization, or logistical considerations for providing services within this space.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in the specified geographic area (State of Virginia, including specific counties and cities).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage rates for federal contractors.
• Details requirements for paid sick leave, vacation, and holidays.
• Provides information on hazardous pay differentials and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all covered service employees to ensure compliance with the Service Contract Act and avoid potential penalties. It directly impacts the cost of labor for the opportunity.