Willamette National Cemetery Memorial Day Event Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is conducting market research via a Sources Sought notice for Memorial Day Event Support at Willamette National Cemetery in Portland, Oregon. The VA seeks qualified sources to provide tents, chairs, traffic control (flaggers), and porta-potties for the 2026 Memorial Day event. Responses are due March 25, 2026, at 1:00 PM (PST).
Scope of Work
The contractor will provide comprehensive event support, including:
- Tent & Chair Provision: Delivery, setup, and tear down of specific tent sizes (1x 15x30 ft, 1x 20x40 ft, 2x 10x10 ft) with sidewalls, and 100 plastic folding chairs. Setup on May 22, 2026; tear down on May 26, 2026.
- Porta-Potty Services: Delivery, setup, daily cleaning, and tear down of ADA and regular porta-potties with hand wash stations at multiple locations within the cemetery. Setup on May 22, 2026; tear down on May 26, 2026.
- Traffic Control: Provision of five flaggers for Gate 1 (entry) and Gate 3 (exit) on May 25, 2026, from 8:00 AM to 3:00 PM. The contractor must supply all necessary personnel, equipment, tools, materials, supervision, and ensure compliance with all federal, state, and local laws, including OSHA regulations.
Contract & Timeline
- Type: Sources Sought / Market Research (intended for a firm-fixed-price purchase order)
- NAICS: 532289 - All Other Consumer Goods Rental ($12.5 million size standard)
- Set-Aside: None specified at this stage. Market research will determine if a set-aside for SDVOSB or VOSB is appropriate per 38 U.S.C. §8127.
- Response Due: March 25, 2026, 1:00 PM (PST)
- Published: March 11, 2026
Submission Requirements
Interested parties should submit the following information to Contract Specialist Roberto Escobedo (roberto.escobedo@va.gov):
- Company Name, Address, Contact Name, Phone Number/Email, SAM Unique ID.
- Business Size Information (e.g., HubZone, 8(a), Small, SDVOSB, VOSB, Large).
- Company Capability Statement.
- Details on the types of tents, chairs, porta-potties offered, and confirmation of flagger provision capability.
Additional Notes
This is a notice for market research only and is not a request for competitive proposals or a solicitation. A solicitation may be published later, and responses to this synopsis are not considered adequate responses to any future solicitation.