Willamette NF, Detroit RD 2026 Tree Planting

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure services for tree planting of approximately 820,226 Government-furnished tree seedlings. The goal is to ensure tree survival and growth. The contractor will be responsible for developing a plan of operation, organizing personnel and equipment, and performing all aspects of the work in an organized, systematic, and safe manner.

• Tree planting of approximately 820,226 seedlings.

• Development of a plan of operation.

• Furnishing all technical expertise, labor, equipment, supervision, transportation, operating supplies, services, permits, licenses, and credentials.

• Work to be performed in an organized, systematic, and safe manner.

• Adherence to the Performance Work Statement (Attachment 3).

• Development of a Quality Control Plan.

• Provision of a Safety Plan addressing hazards, PPE, communications, and housing/camping.

• Description of equipment to be used.

• Award Type: Firm Fixed Price Purchase Order.

• Contract Type: Not explicitly stated, but implies a fixed-price structure.

• Period of Performance: April 13, 2026, through June 30, 2026 (potential work range).

• Estimated Start Work Date: Week of April 13, 2026.

• Estimated Completion Date: May 31, 2026.

• Performance Time: 43 days (1 day per 18000 seedlings).

• Location: Detroit Ranger District, within the Beachie/Lionshead Fire Closure Area.

• Submission Method: Electronic email.

• Submission Deadline: April 2, 2026, 2:00 PM (PST).

• Evaluation Factors: Past Performance, Experience, Quality Control, Crew Management/Work Plan/Safety/Equipment, and Price. Award will be made to the responsible Quoter representing the best value to the Government.

• Questions Deadline: Three days prior to quote due date.

• Questions Submission: Via email to paula.winningham@usda.gov.

• North American Industry Classification Standard (NAICS) code: 115310 – Support Activities for Forestry.

• Small Business Size Standard: $11.5 million.

• Acquisition Type: Total Small Business Set-aside.

• Licensing Requirements: Valid State of Oregon Farm/Forest Labor Contractor License or exemption, US Dept. of Labor MSPA Certificate of Registration, Oregon BOLI license, and Temporary Employment Certificate if using H2B workers (if applicable).

• Site visits are strongly advised.

• Quoters must have the capacity to start the week of April 13, 2026.

• Road conditions may vary; four-wheel drive vehicles and/or tire chains are recommended.

• The document lists numerous attachments providing further detail on the PWS, schedule of items, QASP, wage determination, maps, and forms.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for tree planting services on the Detroit Ranger District, Willamette National Forest, Marion County, Oregon. The primary goal is to plant Government-furnished tree seedlings in a manner that ensures tree survival and growth, specifically within the 2020 Beachie Creek Fire area.

• The contractor will be responsible for all aspects of tree planting, including handling and planting seedlings to maximize survival and growth.

• This includes developing a plan of operation, organizing personnel and equipment, and furnishing all necessary technical expertise, labor, equipment, supervision, transportation, supplies, services, permits, and licenses.

• Specific tasks involve site preparation, planting seedlings at specified spacing and depth, and ensuring proper root placement and firming.

• The work areas are located within the Beachie/Lionshead Fire Closure Area.

• Planting quality must meet or exceed a 90% standard. Payment will be adjusted if this standard is not met.

• Contractor's plot inspections must be within +/- 5% of Government quality standards.

• Contractor must maintain good quality control on all aspects of the operation.

• Seedling survival and growth are the ultimate objectives.

• The planting is located on the Detroit Ranger District, Willamette National Forest, Oregon.

• Specific work areas include Cedar Creek Units 1-15, Sardine & Halls Ridge units, Devils Units, Pidgeon Prairie, White Water Units, and Bruno Units.

• Driving directions and georeferenced maps (Attachment 11) are provided for site access.

• Accessibility: Forest Service roads may be 4x4 high clearance and may be subject to slides or other conditions. The Government may provide alternate access or delete inaccessible sub-items if roads are blocked.

• Unit Boundaries: Boundaries are mostly virtual; contractors may use flagging. GPS devices compatible with georeferenced maps are required.

• Government Furnished Property: Seedlings (approx. 820,226), Geo-referenced Project Maps, and Inspection Forms will be provided.

• Contractor Furnished Items: Tools, transportation (including insulated canopy), planting bags, workforce, and supervision are the contractor's responsibility.

• Safety: Awareness of environmental hazards and crew safety is critical. Potential hazards include tree falling, driving on narrow roads, heavy equipment operation, and unique hazards in burned areas.

• Protection of Land and Resources: Contractors must clean vehicles and equipment to prevent the spread of invasive/noxious plants and report any discovered cultural artifacts.

• Quality Control: A Quality Control Plan (QCP) is required, and deficiencies must be corrected promptly. Work may be suspended if standards are not met.

• Payment: Payment is based on inspection results, with deductions for quality below 90%. Wasted trees will incur charges based on stock type.

Form / Attachment / Pricing Sheet

This document, "Planting Data Sheet," provides detailed specifications for tree planting activities under contract 1240BE26Q0045 for the Detroit Ranger District, Willamette NF, Detroit RD. It serves as a guide for contractors performing spring planting.

• Item Number & Unit Name: Identifies specific planting locations (e.g., Cedar Ck #1, Devils #5).
• Estimated Quantity: The total number of seedlings required for each unit.
• Spacing: Specifies the planting distance between trees (e.g., 15 x 15 feet).
• Planting Method: Indicates the method to be used (e.g., Shovel/Hoe).
• Size & Depth Requirements: Details for the planting hole (e.g., 12 inches depth, 6 inches diameter).
• Species: Lists the types of trees to be planted (e.g., DF/NF/WP, DF/WH/RC).
• Aspect & Slope: Describes the site's orientation and incline.
• Miscellaneous Information: Includes specific notes such as "Rd 2207 closed. ¼ hike or ATV into the unit."
• Special Instructions: Notes on clearing diameter, scalping requirements (especially for grass), and tree condition (minimum height, DBH, and absence of physical damage).

This attachment is crucial for bidders to understand the specific requirements for tree planting, including the quantity, species, site preparation, and planting techniques for various designated areas. It directly informs the scope of work and the resources needed to successfully execute the contract.

Form / Attachment / Pricing Sheet

This document, "Planting Methods Exhibits A-F" (Attachment 6), provides visual guidance and instructions for tree planting operations, likely related to a reforestation or silviculture contract. It details various planting techniques, root orientation, container seedling placement, and inspection procedures.

• Exhibit A: Illustrates methods for using natural objects to create shade for microsites.
• Exhibit B: Depicts the "Full Bench or Terrace Scalp" planting method.
• Exhibit C: Shows a step-by-step process for planting with a hole broken on four sides.
• Exhibit D: Details correct and incorrect root orientation and planting depth, including common issues like 'L' roots, jammed roots, compacted roots, and improper tamping.
• Exhibit E: Illustrates correct and incorrect container seedling placement, highlighting issues such as too deep, too shallow, air pockets, swept roots, J roots, bunched roots, leaners, and debris.
• Exhibit F: Outlines the "Standard Plot Procedure" for planting inspection, including tables for determining allowable trees based on spacing and plantable spots, and instructions for calculating quality percentages and wasted trees.
• Exhibit G: Provides a template for the "Planting Inspection Sheet" used to record inspection data.

This attachment is crucial for bidders to understand the specific technical requirements and quality standards for tree planting. It directly informs how seedlings should be planted, how roots should be handled, and how the success of the planting will be inspected and measured. Bidders must ensure their proposed methods and personnel are capable of meeting these detailed specifications to ensure successful contract performance and payment.

Form / Attachment / Pricing Sheet

This document is Attachment 7, a Register of Wage Determinations under the Service Contract Act, specifically for contracts related to Forestry and Logging Services in Oregon Statewide. It provides the minimum wage rates and fringe benefits required for various occupations employed under such contracts.

• Occupational Codes and Titles: Lists specific job titles within Forestry and Logging Services (e.g., Brush/Precommercial Thinner, Choker Setter, Forestry Equipment Operator).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and provides details on Health & Welfare benefits ($5.55 per hour, up to 40 hours/week, or $222.00/week or $962.00/month).
• Executive Order (EO) 13706 (Paid Sick Leave): Mandates 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employees on contracts awarded on or after January 1, 2017.
• Executive Order (EO) 13658 (Minimum Wage): Requires a minimum hourly rate of $13.30 (or the applicable wage determination rate if higher) for covered workers on contracts awarded between January 1, 2015, and January 29, 2022.
• Vacation: Details paid vacation time (2 weeks after 1 year, 3 weeks after 10 years).
• Holidays: Lists eleven paid holidays per year.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning costs ($3.35 per week or $.67 per day).
• Conformance Process: Explains the procedure for classifying and determining wages for occupations not explicitly listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for any forestry and logging services required by the solicitation. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act and relevant Executive Orders. Failure to comply can lead to penalties. The document also outlines the process for proposing new classifications if needed.

Form / Attachment / Pricing Sheet

This document, "Attachment 8 Fire Protection and Suppression," outlines the specific fire prevention and suppression requirements for contractors operating within the USDA Forest Service Pacific Northwest Region. It details mandatory measures and equipment necessary to mitigate fire risks during operations.

• Fire Period and Closed Season: Specifies the period from April 1 to October 31 annually, subject to change based on weather conditions. Required tools and equipment must be serviceable and available for initial attack.
• Fire Plan: Contractors must prepare a fire plan in cooperation with the Contracting Officer before starting operations.
• Fire Precautions: Includes detailed requirements for:
  • Smoking and open fires (restricted to contractor's option and specific safe areas).
  • Fire extinguishers and equipment on vehicles (e.g., trucks, tractors) including specific types and sizes.
  • Power saws (requiring operators to have specific extinguishers and shovels).
  • Spark arresters and mufflers for internal combustion engines.
• Industrial Fire Precautions Schedule (IFPL): Outlines different levels of fire precaution (Closed Season, Partial Hootowl, Partial Shutdown, General Shutdown) that dictate operational restrictions based on fire danger.
• Fire Tools: Specifies the minimum required fire fighting tools to be furnished by the contractor (axes, hoes, shovels).
• Fire Security: Mandates the designation of a person for fire security services when the IFPL is "I" or higher.
• Blasting: Details requirements for fire security personnel during blasting operations.
• Communications: Requires contractors to provide adequate two-way communication facilities to report fires within 15 minutes.

This attachment is critical for any bidder whose proposed work involves operations within the Pacific Northwest Region of the USDA Forest Service. It clearly defines the safety and operational requirements related to fire prevention and suppression, which will impact planning, equipment procurement, and operational procedures. Bidders must understand and be prepared to comply with these stringent measures to ensure safety and avoid operational disruptions.

Form / Attachment / Pricing Sheet

This document is Attachment 10, an Equipment Cleaning Inspection/Verification Form. It is used to certify that equipment has been cleaned according to contract provisions, specifically removing soil, seeds, and vegetative material.

• Fields for Date, Contract Name, Contract #, Contractor Representative, and USFS COR/Inspector.
• Sections to detail the Type of Equipment, How it was Cleaned, and Where it was Cleaned.
• A section for Location of Last Operations (State, Federal Location, Non-Federal Location).
• A certification statement to be signed by the Contractor.
• Fields for Contractor Signature and Date.

Bidders will need to understand and utilize this form to document and certify compliance with equipment cleaning requirements as stipulated in the contract. This form is likely a required submission for demonstrating adherence to environmental or operational protocols related to equipment used under the contract.

Form / Attachment / Pricing Sheet

This document is a collection of maps detailing specific units within the Detroit Ranger District of the Willamette National Forest. These maps are intended to provide a vicinity overview for the "2026 Spring Planting Detroit 2020 Fires Planting" opportunity. The maps delineate various planting units, including Cedar CR Units, Devils Units, McCoy-Whitewater Units, Pidgeon Prairie Units, and Bruno Units, along with topographical features and road networks.

• Vicinity Maps: Detailed maps showing the geographical locations of planting units.
• Unit Designations: Specific names and boundaries for areas designated for planting (e.g., CedarCr 1, Devils 15, Pidgeon Prairie 2, Bruno 9).
• Topographical Data: Contour lines and elevation markers.
• Road Networks: Identification of roads, including some marked as closed or accessible only by ATV/UTV.
• Landslide/Hazard Areas: Indication of specific hazards like a landslide.
• Wilderness Boundaries: Delineation of wilderness areas.

These maps are crucial for potential bidders to understand the specific geographic areas where planting activities are to take place. They provide essential context regarding terrain, accessibility, and potential site-specific challenges or considerations that may impact planning, resource allocation, and execution of the planting work. Bidders should use these maps to assess the scope and logistical requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document is a Standard Form 1449, Solicitation/Contract/Order for Commercial Items. It serves as the primary document for soliciting offers, awarding contracts, or placing orders for commercial items.

• Solicitation Number: L240BE26Q0045
• Issued By: USDA-FS CSA NORTHWEST 3, Portland, OR
• Offer Due Date: 04/02/2026 at 1400 PT
• Period of Performance: 04/13/2026 to 06/30/2026
• NAICS Code: 115310 (Size Standard: $11.5M)
• Contracting Officer: Paula Winningham

Bidders must use this form to submit their offers. It outlines the solicitation details, delivery information, and the period of performance. The form also references specific FAR clauses (52.212-1, 52.212-3, 52.212-4, and 52.212-5) that are incorporated by reference and may be attached separately. Bidders are required to complete and sign blocks 12, 17, 23, 24, and 30.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Schedule of Items," provides a detailed breakdown of the tree planting requirements for the Willamette National Forest, Detroit Ranger District 2026 Tree Planting opportunity. It serves as a pricing sheet and a schedule of work for potential bidders.

• Itemized List of Planting Areas: Details specific sale names (e.g., Cedar Ck #1, Devils #6, Pidgeon Prairie 1) and associated unit numbers.
• Acreage and Activity: Specifies the number of acres for each planting area and confirms the activity is "Planting."
• Estimated Quantity: Provides the estimated number of seedlings required for each area.
• Unit Price and Total: Includes columns for bidders to enter their unit price per seedling and the total cost for each item, as well as subtotals and a grand total.
• Option Items: Lists additional planting areas that may be awarded based on funding availability.
• Submission Requirements: Bidders must provide their UEI and are required to submit copies of MSPA licensing, Oregon BOLI license, and H2B Temp Employment certificate, if applicable, along with their quote. Subcontractor documentation is also required.

This document is critical for bidders to understand the scope of work, estimate their costs, and prepare their proposals. It outlines the specific quantities of seedlings needed for various planting locations and provides the structure for submitting pricing. Bidders must carefully review the estimated quantities and enter their unit pricing to determine the total cost of their bid. The inclusion of option items also allows for potential expansion of the contract based on funding.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Willamette NF, Detroit RD 2026 Tree Planting contract. It outlines the government's approach to monitoring contractor performance and ensuring quality standards are met.

• Contractor Quality Control Plan (QCP): The contractor must provide a QCP detailing how they will monitor and supervise work to meet contract objectives and requirements. This includes identifying responsible personnel.
• Contractor Quality Control Inspection: Contractors must self-inspect work according to contract specifications before requesting government inspection. The Contracting Officer may observe inspections and has access to inspection data.
• Inspection Procedures: Details the process for contractor and government inspection of planting quality, including sample plot selection (1/50th acre), data collection (e.g., number of trees, species mix, site preparation, planting depth, firmness), and calculations for "Percent Quality."
• Government Surveillance: The government will conduct its own surveillance, including visual observations and sample plots, to verify contractor performance and compliance.
• Unsatisfactory Planting/Performance: Defines thresholds for unsatisfactory planting (below 90%) and performance (below 80%), outlining consequences such as replanting, deductions, and potential contract termination.
• Rework and Reinspection: Procedures for reinspection after rework, with the contractor bearing costs for inspections necessitated by rework.
• Suspensions of Work: Conditions under which the government may suspend work, such as weather or ground conditions, or contractor non-compliance.

This QASP is crucial for bidders to understand the government's quality expectations, inspection processes, and performance standards. It highlights the importance of a robust contractor QCP, the detailed inspection criteria, and the potential financial and contractual implications of failing to meet quality requirements. Bidders should consider these factors when developing their technical proposals and pricing.