Wilson Hall Facade Repairs and Restoration

Amendment / Modification

This amendment (Amendment 01) to RFP 370886-CD for Wilson Hall Façade Repairs and Restoration serves two primary purposes:

• Provides Responses to Prospective Offerors' Questions: The amendment includes answers to six specific questions raised by potential bidders regarding the scope of work, inspection time, future phase pricing, drone footage access, canopy requirements, and site visits.

• Confirms Other Terms: All other terms and conditions referenced in the original RFP remain unchanged.

• The primary impact is the addition of Q&A responses, which clarify aspects of the original solicitation.

• Specific clarifications include:

  • Sounding of concrete is considered noisy work and must be performed off-hours.
  • Allow up to three A/E inspection visits per drop location, estimated at 4 hours each.
  • Fixed price proposals are required for the base bid and options; offerors determine escalation for option years, and escalation after award is not permitted.
  • Drone footage is available at a provided URL.
  • Canopy height at the east elevation loading dock doors should accommodate deliveries.
  • No additional site visits will be scheduled; questions for measurements should be submitted.

• The proposal due date remains 4:00 pm CT on February 17, 2026.

• Offerors are instructed to acknowledge receipt of this amendment via email, by signing and returning a copy, or by including it with their proposal. Changes to submitted offers can be made via email prior to the due date.

Form / Attachment / Pricing Sheet

This document is Exhibit H, a "Request for Proposal" form to be completed by bidders. It serves as the primary document for submitting a firm fixed price offer for the "Wilson Hall Facade Repairs and Restoration" project.

• Project Identification: Details the project name, location (Fermi National Accelerator Laboratory, Batavia, Illinois), and associated FFDG ISD/E Project number.
• Offer Validity: States that the offer may be accepted for ninety (90) calendar days after the opening date, unless a longer period is specified.
• Bid Guarantee: Section to detail the bid guarantee amount.
• Bidder Information: Fields for the bidder's name, partners, business address, employer I.D. number, and authorized signature.
• Submission Details: Specifies the Request for Proposal (RFP) number (370886-CD), the due date and time (February 17, 2026, 4:00 p.m. Local Prevailing Time), and the electronic submittal location (cdaley@fnal.gov).
• Pricing: Requires the bidder to enter their total firm fixed price in words and numbers.
• Work Item Breakdown: Includes detailed schedules for a Base Bid and multiple Option Bids (Option 1 for 2027, 2028, 2029, 2030; Option 2 for 2027, 2028, 2029, 2030), each with itemized descriptions, specifications, quantities, unit prices, and bid prices for various repair and restoration tasks.
• Unit Prices: Provides a section for unit prices to be used for changes to the subcontract, covering various repair types.

This form is critical for potential bidders as it outlines the specific project, the required submission format, pricing structure, and deadlines. Bidders must complete this form accurately to submit a valid proposal for the Wilson Hall Facade Repairs and Restoration project. It also details the scope of work through the itemized bid schedules and defines how pricing adjustments will be handled via unit prices.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess safety performance and compliance.

• Company Name, NAICS code, Address, Phone Number, Owner
• Interstate experience modification rate for the past three years.
• Workers' Compensation Carrier information.
• OSHA 300 log data for the past three years, including:
  • Total Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of averaged recordable case rate and days away/restricted/transferred case rate over three years.
• Contact information for the individual responsible for safety.
• Certification of information accuracy.

Bidders must complete and submit this form as part of their proposal or as required by the solicitation. The data provided will be used to evaluate the subcontractor's safety record and may impact the overall assessment of the bid.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the Wilson Hall Facade Repairs and Restoration project (FFDG ISD/E Project No. 2-1-552). The government is procuring the services for repair and restoration of the Wilson Hall facade.

• The project involves restoration and repair of the Wilson Hall facade, segregated into three phases:

  • Phase 1: East Elevation
  • Phase 2: North and South Elevations
  • Phase 3: West Elevation

• The subcontractor shall perform all work as described in the Statement of Work (Exhibit A) and Drawing Set (Exhibit B).

• Work includes transportation, overhead, bonding costs, insurance, safety oversight, quality control oversight, and supervision.

• Each phase is expected to be completed within 180 calendar days after issuance of a Notice to Proceed (NTP).

• FFDG expects to award a firm-fixed-price subcontract.

• Phase 1 contract is expected to be awarded in 2026. Phases 2 & 3 will be unilateral options, potentially exercised in 2027-2030.

• Proposals are due by 4:00 PM CDT on February 17, 2026.

• Proposals must be submitted in two parts: Part I - Technical Proposal and Part II - Business Management and Price Proposal.

• Evaluation will be based on a "best value tradeoff" source selection method. Technical criteria are of greater importance than cost or price.

• Key evaluation factors include: Organizational Structure and Key Personnel, Approach/Safety Compliance/Work Plan/Schedule, and Past Performance.

• A pre-proposal meeting and site visit is scheduled for January 30, 2026, at 10:00 am Central Time.

• NAICS Code: 238110 - Structural Steel and Precast Concrete Contractors.

• Small business size standard: $19.0 million.

• All questions concerning the RFP must be submitted in writing to the Procurement Specialist by February 9, 2026.

• Offerors must acknowledge receipt of any amendments to the RFP.

• A bid guarantee of not less than 20 percent (not to exceed $3 million) of the bid price is required.

• Various forms and documents are required for submission, including safety and quality documents, representations, and certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

Fermilab requires construction services to complete repairs and restoration of the facade of Wilson Hall.

• Removal of existing concrete coating.

• Identification and repair of concrete needing repair, including spalled or delaminated concrete.

• Color and texture matching of existing concrete.

• Application of new silane sealer to vertical and underside surfaces.

• Application of waterproofing coating on skyward-facing surfaces.

• Sealant replacement around windows.

• Local CMU repairs at the Wilson Hall penthouse.

• Application of sealants/coating to repaired masonry.

• The subcontractor must furnish all required supervision, labor, materials, tools, plant, and appurtenances.

• All work includes transportation, overhead, bonding costs, safety oversight, quality control oversight, and supervision.

• The work will be completed in three phases:

  • Phase 1: East Elevation facade repairs and restoration.
  • Phase 2: North and South Elevations facade repairs and restoration.
  • Phase 3: West Elevation facade repairs and restoration.

• The work will be performed at Wilson Hall.

• Available work hours for noisy construction are 5 PM to dark, subject to high hazard work authorization. Mobilization for noisy construction may begin at 4 PM.

• Quality Assurance: Subcontractor is responsible for managing, controlling, and documenting work compliance. A Project Quality Control Plan is required.

• Security: All personnel must provide Real ID and obtain Fermilab badging.

• No materials or equipment will be furnished by FFDG.

• A web-based 3D drone model of Wilson Hall is available upon request.

Forms / Attachments / Pricing Sheets

This document is a set of construction drawings for the Wilson Hall Facade Repairs and Restoration project. It details the scope of work, site plans, elevations, roof plans, and specific repair details.

• General Notes: Outlines site working conditions, training requirements, dust control, and mockup specifications.
• Site Plan: Shows construction entrances, traffic routes, and protective canopy locations.
• Elevations and Plans: Detail the phased approach to facade repairs, including sounding extents, areas of suspected deterioration, silane sealer application, and waterproofing/sealant replacement.
• Roof Plans: Specify repairs and treatments for the roof areas, including concrete beam and masonry penthouse repairs.
• Typical Details: Illustrates specific repair methods for concrete cracks, spalls, delamination, vertical surfaces, beams, columns, CMU cells, and joints.
• Window Details: Provides specific instructions for waterproofing at window ledges, wall projections, window edges, and sealant replacement around windows and curtain walls.

These drawings are critical for understanding the full scope of the facade repair and restoration project. They provide detailed information on the extent of work required on all elevations, roof areas, and specific building components. Bidders will need to use these drawings to accurately estimate costs, plan execution, and ensure compliance with the specified repair methods and materials.

Form / Attachment / Pricing Sheet

This document, "Exhibit C_Specification Set_20251028.pdf", contains the project manual specifications for the "Wilson Hall Facade Repairs and Restoration" project. It details the technical requirements for various aspects of the repair and restoration work.

The document is organized into several specification sections, including:

• 010010 - General Requirements: Covers general project requirements, site location, description of work, materials and services furnished by FFDG, work planning, electronic project drawings, parking and staging, site access, transportation, temporary services, Fermilab closure, material substitutions, documentation, and subcontractor requests for information.
• 024119 - Selective Demolition: Outlines the requirements for the demolition and removal of selected portions of the building, including concrete, mortar, masonry units, joint sealant, and coatings. It also covers temporary protection measures.
• 030100 - Concrete Repair: Details the work involved in concrete repair, including developing repair mixes, inspection and sounding of concrete surfaces, removal of deteriorated concrete, repair of spalled areas, surface preparation, water-repellent sealer installation, and related work.
• 042000 - Unit Masonry Repair: Covers the repair of damaged existing masonry, including repointing, removal and replacement of units, repair of CMU walls, and coating of CMU wall repairs.
• 071800 - Traffic Coatings – Traffic Membrane: Specifies the requirements for cleaning and sealing existing concrete coating, constructing a mock-up, preparing surfaces, and installing a traffic-bearing waterproofing system.
• 071900 - Water Repellents – Silane Sealer: Details the requirements for preparing surfaces and installing silane water repellent sealer on all vertical concrete surfaces.
• 079200 - Joint Sealant: Outlines the work for removing existing joint seals and providing new silicone and urethane joint sealant around existing windows and for sealing cracks in exterior concrete surfaces.
• 099600 - High-Performance Coatings: Covers surface preparation and the application of high-performance coating systems on exterior substrates, specifically concrete masonry units (CMUs).

This document is crucial for potential bidders as it provides the detailed technical specifications and scope of work for the Wilson Hall Facade Repairs and Restoration project. Bidders must thoroughly review these specifications to understand the exact requirements for demolition, concrete repair, masonry repair, waterproofing, sealing, and coating to accurately estimate costs, plan their approach, and ensure compliance with all technical and quality standards.

Form / Attachment / Pricing Sheet

This document, "Exhibit D_FFDG General Terms and Conditions for Construction (08/2025)", outlines the standard terms and conditions that will govern construction subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for any construction-related subcontracting opportunities.

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment: Details on progress payments, breakdown of costs, retainage, and final payment requirements.
• Superintendence & Permits: Requirements for site supervision and obtaining necessary licenses and permits.
• Changes & Modifications: Procedures for handling changes to the work, including change orders and modification proposals.
• Indemnification & Liabilities: Covers indemnification, assumption of risk, theft, and warranties.
• Termination: Conditions under which FFDG may terminate the subcontract.
• Laws & Regulations: Compliance with federal, state, and local laws, and dispute resolution procedures.
• Site Access & Investigation: Requirements for site access, investigation, and conditions affecting work.
• Environment, Safety & Health (ES&H): Subcontractor responsibilities for safety and environmental compliance.
• Stop-Work & Suspension: Provisions for stop-work orders and suspension of work.
• Insurance & Bonds: Requirements for insurance coverage and performance/payment bonds.
• Labor Standards: Inclusion of Davis-Bacon Act and construction wage requirements.
• Flow Down Provisions: Incorporation of various FAR and DEAR clauses applicable to subcontracts.

This document is critical for any potential bidder on a construction opportunity with FFDG. It details the contractual obligations, payment terms, risk allocation, compliance requirements, and dispute resolution processes that will apply to the subcontract. Understanding these terms is essential for accurately bidding and managing the project.

Form / Attachment / Pricing Sheet

This document outlines the mandatory insurance requirements for construction subcontractors working on projects at Fermi National Accelerator Laboratory (Fermilab), as incorporated by Fermi Forward Discovery Group, LLC.

• General Liability: Requires Commercial General Liability with a $1,000,000 per occurrence limit and a $2,000,000 general aggregate limit. A $2,000,000 products-completed operations aggregate is also required, to be maintained for at least 10 years post-completion.
• Automobile Liability: Combined Single Limit of $1,000,000, covering owned, non-owned, and hired automobiles.
• Excess Liability: $1,000,000 for subcontracts under $3.5M, and $5,000,000 for subcontracts over $3.5M.
• Workers' Compensation: Statutory limits for WC and Employer's Liability with $1,000,000 for each accident, disease per employee, and disease policy limit.
• Contractor's Pollution Liability: $1,000,000 per occurrence/claim and $1,000,000 annual aggregate, with specific requirements for claims-made policies.
• Contractor's Professional Liability: $1,000,000, applicable to design/build, delegated design, or construction management services.
• Supplemental Coverages: May include Aircraft Liability ($25,000,000 per occurrence), Builder's Risk (all-risk, replacement cost), and Broad Form Cargo insurance.
• Additional Insureds: Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the U.S. Government must be named as additional insureds on most policies.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within 10 days of subcontract signing.

This document is critical for any potential subcontractor to understand the minimum insurance coverage they must possess and maintain to be eligible for and to perform work under this opportunity. Failure to comply can result in indemnification obligations for the subcontractor.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 4/2013), is a "Statement and Acknowledgment" used to document subcontracting information. It requires the prime contractor to provide details about the subcontract and the subcontractor, and for the subcontractor to acknowledge specific contract clauses.

• Part I - Statement of Prime Contractor: Collects information on the prime contract number, subcontract award date, prime contractor details, subcontractor details, and whether the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause is included. It also requires a description of the work by the subcontractor, project details, and signature of the prime contractor's representative.
• Part II - Acknowledgment of Subcontractor: Lists specific clauses that the subcontractor acknowledges are included in their subcontract, such as "Contract Work Hours and Safety Standards Act - Overtime Compensation," "Payrolls and Basic Records," "Compliance with Construction Wage Rate Requirements," and others. It also requires the subcontractor to list any intermediate subcontractors and provide signature and date.

This form is crucial for bidders to understand the subcontracting requirements and compliance obligations associated with the opportunity. It details the flow-down clauses from the prime contract to subcontractors, ensuring awareness of labor standards, wage requirements, and other regulatory compliance necessary for performing the work.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and certification information from offerors to ensure compliance with government regulations and contract requirements.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS #, NAICS Industry #, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Status: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select applicable small business diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Inquires about the percentage of gross revenues from Federal contracts and the amount of annual gross revenues from Federal financial assistance, with specific reporting requirements for top executives if certain thresholds are met.
• Offeror Responsibility: Includes representations regarding accounting systems, responsible business practices (e.g., prohibiting trafficking of persons, forced labor), and compliance with FAR 52.222-54 Employment Eligibility Verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of government contracting programs.

Completing and submitting this form accurately is a mandatory step for any entity wishing to act as a subcontractor on this opportunity. It verifies the bidder's business status, compliance with regulations, and eligibility. Failure to complete this form correctly may impact the ability to be considered for an award.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," is a form that offerors must complete and submit as part of their proposal package. It requires the offeror to make various representations and certifications related to compliance with federal regulations and contract terms. These certifications are crucial for the government to assess the offeror's responsibility and compliance posture.

• Certifications #1: REQUIRED FOR ALL PROPOSALS ≥ $10,000: Includes sections on Export/Import Control, Buy American – Construction Materials, and other related clauses.
• Certifications #2: REQUIRED FOR ALL PROPOSALS ≥ $150,000: Covers Independent Price Determination, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, Certification Regarding Responsibility Matters, and Anti-Kickback Procedures.
• Certifications #3: REQUIRED FOR ALL PROPOSALS ≥ $550,000: Addresses Combatting Trafficking in Persons and related compliance plans.
• Revision Table: Details the history of changes to the document, including updates to clauses, thresholds, and administrative fixes.

Bidders must carefully review and accurately complete all applicable sections of this form. Failure to provide accurate certifications can impact the evaluation of their proposal and their eligibility for award. The document outlines specific requirements related to domestic sourcing (Buy American), export controls, pricing integrity, and compliance with various federal statutes. Understanding and correctly certifying to these requirements is essential for a compliant proposal submission.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, Fermiforward Form FL-41, 1/7/2025), which serves as a bid guaranty. It is required when a bid is submitted for an opportunity.

• Principal: The legal name and business address of the bidder.
• Surety(ies): The name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The amount of the bond, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Binds the Principal and Surety(ies) to the United States of America and Fermi Forward Discovery Group, LLC.
• Conditions: The bond is void if the Principal executes further contractual documents and provides required bonds after bid acceptance, or pays for the cost of procuring the work if they fail to do so.
• Instructions: Details on how to complete the form, including signing, corporate seals, and surety requirements.

Bidders must complete and submit this form as part of their bid submission if a bid guaranty is required. It ensures that the bidder will enter into a contract if awarded and will provide any further bonds required. Failure to comply may result in forfeiture of the bond amount.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 8/2016, and FermiForward Form FL-42, 1/7/2025). It serves as a guarantee to the United States of America and Fermi Forward Discovery Group, LLC (FermiForward) that the Principal will make payments to all persons who have furnished labor or materials for the work specified in a subcontract. This bond is intended to protect subcontractors and suppliers.

• Principal: The legal name and business address of the entity undertaking the work.
• Surety(ies): The name(s) and business address(es) of the insurance company(ies) providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Date Bond Executed: The date the bond was signed.
• Obligation: Outlines the binding agreement between the Principal, Surety(ies), and the obligee (United States of America and FermiForward).
• Conditions: Specifies that the bond is void if the Principal promptly pays for labor and materials.
• Witness: Section for signatures and seals of the Principal and Surety(ies).

Bidders may be required to provide this payment bond as part of their subcontractual obligations. It ensures that parties furnishing labor and materials for the subcontract will be paid. The form requires specific information about the Principal and the Surety(ies), including their legal names, addresses, and potentially their corporate seals and liability limits. Bidders should review the requirements for this bond to ensure timely and accurate completion if it is a necessary part of their response or contractual obligation.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 10/2023, Fermi Forward Form FL-40 (1/7/2025)) required for contracts with Fermi Forward Discovery Group, LLC. It serves as a guarantee that the Principal will fulfill the terms and conditions of the contract and pay applicable taxes.

• Principal: Legal name and business address of the entity undertaking the contract.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum liability of the surety.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the commitment of the Principal and Surety to the Government and Fermi Forward Discovery Group, LLC.
• Conditions: Specifies that the obligation is void if the Principal performs all contract terms, conditions, agreements, and modifications, and pays required taxes.
• Execution: Spaces for signatures, names, titles, and seals of the Principal and Surety(ies).
• Bond Premium: Fields for Bond Premium, Rate Per Thousand, and Total.

Bidders will need to understand the requirements for providing a performance bond as part of their contractual obligations. This form specifies the details that must be completed and submitted by the Principal and their chosen Surety. It is crucial for ensuring contract compliance and financial assurance.

Amendment / Modification

This document is Modification 1 to the Davis-Bacon Act Wage Determination # IL20260008.

• The "Last Revised Date" has been updated to January 09, 2026.
• The "Modification Number" is now 1.

This modification updates the wage determination record. It does not appear to directly impact proposal submission deadlines or evaluation factors for an associated solicitation, but bidders should ensure they are referencing the most current wage determination.

Form / Attachment / Pricing Sheet

This document is a sample subcontract agreement between Fermi Forward Discovery Group, LLC (FFDG) and a Subcontractor for construction work associated with a specific Project Title. It outlines the terms, conditions, and provisions of the subcontract.

• Parties: Fermi Forward Discovery Group, LLC and the Subcontractor.
• Scope of Work: Details the labor, materials, transportation, and other resources required, referencing an attached Statement of Work (SOW Title), General Requirements, and Environment, Safety, and Health Requirements.
• Location: Fermi National Accelerator Laboratory in Batavia, Illinois.
• Period of Performance: Divided into three project phases (East, North/South, and West Elevations facade repairs), with specific calendar day durations to be determined by a Notice to Proceed (NTP) for each phase.
• Price and Limitations: Outlines a Firm-Fixed Price for Project Phase 1 and includes options for Project Phases 2 and 3, with exercise dates and prices specified. FFDG has the unilateral right to exercise these options.
• Invoices and Payment: Details the process for monthly progress payments, including invoicing requirements, retention percentages, and payment timelines. It also specifies conditions under which FFDG may withhold payment.
• Subcontract Administration: Outlines procedures for notices, requests, modifications, and closeout.
• Reports or Deliverables: Requires monthly progress reports and specifies submission recipients and email addresses.
• Incorporated Documents: Lists several other documents that are part of the subcontract, including the SOW, General Requirements, Terms and Conditions, insurance requirements, bonds, and wage rate decisions.

This document is crucial for potential bidders as it defines the contractual framework, scope of work, performance expectations, payment terms, and reporting requirements for the construction opportunity. It details the phases of work, pricing structure (including options), and the governing terms and conditions that a successful bidder would be obligated to adhere to.