Z--Window Replacement and Installation for Cheyenne River Agency

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for construction services, specifically the replacement of two existing broken windows with two new windows. The project is being procured by the Bureau of Indian Affairs (BIA) Central Office.

• Furnish all labor, materials, tools, supervision, test equipment, and incidentals.

• Complete the removal of two existing broken windows.

• Replace with two new windows as per Attachment 1 and specifications.

• Work to be performed at the Cheyenne River Agency, BIA Roads Building No. 2011.

• Contract Type: Firm-Fixed-Price (FFP) Construction Purchase Order.

• Estimated Magnitude: Between $2,000 and $25,000.

• Period of Performance: Within 90 calendar days after receipt of order (ARO), specifically from 03/02/2026 to 06/05/2026.

• Submission Method: Email to jodi.zachary@bia.gov.

• Subject Line: "Company Name Quote in Response to 140A1626Q0018, Window Replacement".

• Due Date/Time: Thursday, 2/19/26, 9:00 AM Pacific.

• Quote Validity: Minimum of 30 calendar days after the due date.

• Evaluation Factors: Lowest Priced Technically Acceptable (LPTA). Price will be evaluated first; only the lowest priced offer will be examined for technical acceptability. Technically unacceptable quotes will not be considered.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• Offerors must have an active SAM.gov profile.

• Davis-Bacon Act Wage Determination SD20260012 dated 1/2/2026 is applicable.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

• Questions regarding the requirement must be submitted via email by Tuesday, 2/17/26, Noon Pacific.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for Offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: Field to record the relevant solicitation number.
• Project Title: Field for the project's title.
• Date of Form Submission: Field for the date the form is submitted.
• Offeror Representation: Requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders responding to solicitations that require this representation must complete and submit this form. It confirms eligibility under the Buy Indian Act, which may be a requirement for certain contract awards. The form requires specific business and ownership details to be provided.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Dewey County, South Dakota. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in the specified area. This information is crucial for contractors to ensure compliance with labor standards.

• General Decision Number: SD20260012
• State: South Dakota
• County: Dewey County
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Effective Dates: Various, with rates updated periodically (e.g., 01/02/2026, 08/01/2022, 01/01/2025).
• Classifications and Rates: Lists specific job classifications (e.g., Asbestos Worker, Bricklayer, Electrician, Ironworker, Plumber) along with their corresponding hourly wage rates and fringe benefit amounts.
• Footnotes: Provides additional details on paid holidays and vacation pay credit.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage).

Bidders must use these wage rates to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations and penalties. This document directly impacts the cost estimation and compliance aspects of bidding on relevant federal construction opportunities.

Statement of Work (SOW)

To remove existing broken window installations at the Cheyenne River Agency (CRA) Roads Building No. 2011 and provide complete, fully functioning, energy-efficient window replacements.

• Remove and properly dispose of existing broken window installations.

• Provide all materials and labor for new window installations, including framing, extension jambs, interior trim, and exterior trim.

• Install two (2) HAYFIELD 201 Series, Single Slider windows (approx. 50" x 36").

• Install six (6) 8' pieces of 3/4"x5-1/2" Pine trim for interior use.

• Install four (4) 5/4 White Azek trim pieces (4" x 18') for exterior use.

• Install green treated framing and white exterior trim around new windows.

• Install 12 oz. CAM TB X-treme Window & Door Foam and clear silicone.

• Provide miscellaneous hardware and other items necessary for installation.

• Replacement materials must meet current industry standards and NFPA 5000 Building Construction and Safety Code requirements.

• Windows must meet or exceed specified performance criteria including U-Factor, Solar Heat Gain Coefficient, Air Leakage, Visible Transmittance, Condensation Resistance, and Performance Grade.

• Color to be selected by the Agency Facility Manager.

• Materials and workmanship are warranted for at least one (1) year from the date of acceptance.

• Period of Performance: 90 calendar days from the Notice to Proceed.

• Worksite: 2011 D Street, Eagle Butte, South Dakota 57625.

• Work hours: Monday through Friday, 40-hour work week, excluding federal holidays.

• Contractor is responsible for any required engineering/engineering services.

• If hazardous materials are found, the contractor must notify the Contracting Officer's Representative immediately and await instruction.

• Products must be stored according to manufacturer's recommendations.

• Work must proceed only when weather conditions permit.

• Contractors are required to pay tribal taxes and obtain a tribal business license from the Cheyenne River Sioux Tribe (CRST). Contact information for CRST licensing is provided.