Window Washing Services at Alexandria, LA VAMC

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the cleaning services opportunity.

• Cleaning Frequency: Cleaning is required annually (once a year).
• Areas to be Cleaned: All areas require cleaning once a year.
• Window Screens: The vendor is responsible for the removal and reinstallation of window screens.
• Interior Window Cleaning: Interior window cleaning refers specifically to the glass surfaces, not the surrounding frames or facing.
• Patient Rooms and Offices: All patient rooms and offices will be included in the cleaning services.
• Water Source: All buildings have operational water sources/spigots.
• Site Map: A labeled site map is provided.
• Interior Window Access: Tall ladders and extended handles will be used for interior windows; lifts are not anticipated.

These clarifications do not appear to alter the core requirements, due dates, or submission rules of the original solicitation but provide specific details on execution.

Other / Unclassified

This document is a clinic locator map for the Alexandria VA Health Care Systems. It provides a detailed floor plan of Building 7, listing various clinics and services available on each floor, such as Urgent Care, Pharmacy, Imaging Services, and specialty clinics. It also includes a campus map showing the locations of various buildings (1-9, 45, 46, 49) and parking areas. Additionally, it provides contact information and hours for Shuttle Service, Police Service, and Urgent Care Clinic hours, as well as the City of Alexandria bus schedule for the VA Hospital.

This document is relevant to bidders as it provides a visual and descriptive overview of the Alexandria VA Health Care Systems campus and its facilities. Understanding the layout and services offered can be crucial for bidders who may need to provide services on-site, deliver supplies, or understand the operational environment of the VA facility.

Other / Unclassified

This document is a PowerPoint presentation (VA Campus Map - Alexandria Louisiana Veterans Affairs Medical Center V2.pptx) that visually maps out various buildings within the Alexandria Louisiana Veterans Affairs Medical Center. It includes a legend explaining visual cues used in the diagrams, such as roof lines, windows, and building edges. The presentation details the layout and provides views (front, back, left, right, courtyard) of specific buildings, including Building 1 through Building 9, Building 45, Building 46, and Building 7. It also highlights corridors connecting some of these buildings and notes which buildings are not in scope.

This map is relevant for bidders by providing a visual understanding of the physical layout of the Veterans Affairs Medical Center. It helps in visualizing the locations of buildings and the pathways between them, which could be crucial for understanding site-specific requirements, logistical considerations, or the scope of work if the opportunity involves services or construction at this facility. The detailed views of each building's exterior may assist in assessing potential work areas.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items for window washing services at the Alexandria VA Health Care Systems in Pineville, LA. It is issued as a Request for Quotation (RFQ) and is a Total Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Provide window cleaning services as outlined in the Performance Work Statement (PWS).

• Services include all labor, material, equipment, and supervision.

• Cleaning of all exterior and interior windows at the Alexandria VA Health Care Systems.

• Specific areas include front and back center foyer interior windows, and north and south entrance interior windows.

• Use industry-approved techniques to ensure a streak-free finish without damage.

• Comply with applicable safety standards (OSHA, ANSI/ICWA).

• Provide Material Safety Data Sheets (MSDS) for all materials used.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Base period from 08-01-2026 to 07-31-2027, with four option periods extending through 07-31-2031.

• Estimated Value: Not explicitly stated, but the NAICS code 561720 has a size standard of $22 Million.

• Quotations are due by 6/5/2026, 4:30 PM (Central).

• Questions must be submitted by 6/1/2026, 4:30 PM (Central) to bennett.smith2@va.gov.

• Evaluation will be based on price and other factors, with technical and past performance being significant.

• Offers must be submitted on SF 1449 or letterhead stationery.

• This solicitation is a Total SDVOSB Set-Aside.

• Contractors must be actively registered in SAM and SBA.

• SDVOSB contractors must be active and verified in the SBA Small Business Search website.

• Offerors must complete the SDVOSB Limitations on Subcontracting statement (VAAR 852.219-75).

• A site visit is not believed to be needed, but can be requested by 6/1/2026.

• Government will not issue a separate solicitation document; this is the only one.

• Contractor must comply with all FAR and VAAR clauses incorporated by reference.