Wire EDM Annual Preventative Maintenance

Solicitation

This solicitation is for C430 Wire EDM Annual Preventive Maintenance for Organization 930 - Mechanical Division for Fiscal Year 2026. The government is procuring on-site preventative maintenance, repair, calibration, and remedial services for seven Electrical Discharge Machines (EDMs).

• Provide on-site preventative maintenance, repair, calibration, and remedial services for seven Electrical Discharge Machines (EDMs).

• Include an inspection report of work performed in accordance with the Performance Work Statement (PWS).

• 10 U.S.C. 3133 Authority is invoked.

• Pricing Arrangement: Firm Fixed Price.

• The contract includes a base period and multiple option line items for additional years of service.

• Period of Performance for the base year (Item 0001) is from 01 Jun 2026 to 31 May 2027.

• Option periods extend through November 2031.

• Offerors must submit a detailed technical quote (not to exceed 8 pages) demonstrating knowledge and understanding of the PWS.

• An itemized price breakdown is required.

• Award will be made to the lowest priced technically acceptable offeror.

• Technical capability will be evaluated first; if deemed unacceptable, the price factor will not be evaluated.

• Offer Delivery: Via email only to malia.e.hutton.civ@us.navy.mil and evangeline.b.calaustro.civ@us.navy.mil. Email size limit is 35 MB.

• Offer Due Date: 14 May 2026, 11:00 AM.

• This acquisition is unrestricted.

• NAICS Code: 811210, Size Standard: 9 million.

• Offerors must possess a valid CMMC Level 1 self-certification at the time of offer submission and for the duration of the contract. The government will verify this certification.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• OPSEC Plan is not required.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide manufacturer-trained certified technicians to service Seven Electrical Discharge Machines (EDMs) at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF), ensuring they are in fully operational condition.

• Perform annual preventive maintenance, repair, calibration, and remedial services for seven FANUC EDMs.

• Provide an inspection report detailing work performed.

• Service includes management, labor, tools, materials, supplies, equipment, and transportation.

• Contractor is responsible for providing new replacement parts and materials, subject to government approval.

• Hazardous waste and scrap metals are to be transferred to PHNSY & IMF for disposal.

• Preventive maintenance service to be completed within 11 business days after commencement.

• All work must be performed in accordance with current Original Equipment Manufacturer (OEM) guidelines.

• Contractor must maintain and implement a Quality Control Plan (QCP).

• Service Delivery Summary outlines 100% delivery and compliance thresholds for various requirements.

• Work is to be performed on-site at PHNSY & IMF.

• Locations include Building 67, Shop 31 (Controlled Industrial Area - CIA) and Bldg 1770, Shop 31.

• Normal business hours are 6:30 a.m. to 3:00 p.m., Monday through Friday, excluding Federal Holidays.

• Contractor must use U.S. citizen, OEM-trained technicians (no sub-contract technicians).

• Contractor personnel must be clearly identified and wear identification badges.

• Strict compliance with PHNSY & IMF procedures and policies regarding Portable Electronic Devices (PEDs) and photography is required.

• Personnel require a green badge for access and must pass a security background check and be registered with DBIDS.

• Contractor personnel cannot establish an employee-employer relationship with Government personnel or provide personal services.

• Contractor personnel cannot manage, supervise, or task Government employees or military personnel.

• Travel expenses (labor, airfare, lodging, rental car, per diem) are to be included in the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide manufacturer-trained certified technicians for the servicing of six Electrical Discharge Machines (EDMs) at the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF), ensuring they remain in fully operational condition.

• Provide annual preventive maintenance, repair, calibration, and remedial services for six FANUC EDMs (specific models and asset numbers listed).

• Perform on-site preventive maintenance in accordance with Original Equipment Manufacturer (OEM) guidelines.

• Coordinate maintenance schedules to minimize impact on shop operations.

• Complete preventive maintenance service within 11 business days of commencement.

• Provide all necessary labor, tools, materials, supplies, equipment, and transportation.

• Create system backups before and after configuration changes.

• Coordinate with Shop 31 Minor Property Manager.

• Obtain government approval before installing replacement parts.

• Use only new, not refurbished, materials for repairs.

• Notify the Technical Point of Contact (TPOC) if equipment cannot be restored to operational status.

• Transfer replacement parts and hazardous waste/scrap metals to PHNSY & IMF for disposal, complying with environmental regulations.

• All performance requirements, including on-site inspection, coordination, service, parts provision, remedial repair, and waste transfer, must achieve 100% delivery and compliance.

• An inspection report detailing work performed, identified problems, actions taken, parts replaced, technician details, and equipment condition must be provided to the TPOC within one week of service completion.

• Work will be performed on-site at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility, JBPHH, HI.

• Normal business hours are Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding Federal Holidays.

• Contractor personnel must be U.S. citizens or U.S. nationals, OEM-trained, and certified technicians (no sub-contractors).

• Personnel must obtain a green badge for access to controlled areas and pass a security background check.

• Contractor personnel must clearly identify themselves as contractors and comply with identification badge requirements.

• Compliance with safety (Appendix I), environmental (Appendix II), and security (Appendix III) regulations is mandatory.

• Government will provide electricity, tooling, and testing equipment.

• Restrictions apply to the use of Portable Electronic Devices (PEDs) and photography.

Other / Unclassified

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides a list of occupational codes, titles, and corresponding minimum wage rates and fringe benefits applicable to service contracts in specific geographic areas, including American Samoa, Hawaii, and Johnston Island. It also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation, holidays, and specific occupational footnotes.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to service employees working on covered contracts. Bidders must review this document to accurately calculate labor costs, ensure compliance with federal labor laws, and include these mandated wages and benefits in their proposals. Failure to comply can lead to penalties and disqualification. The document also outlines the process for requesting additional classifications and wage rates if a required occupation is not listed.

Other / Unclassified

This document outlines the Operations Security (OPSEC) Contract Requirements for contractors performing work at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It defines OPSEC and the purpose of an OPSEC Plan, stating that an OPSEC Plan is not required for this specific contract, but basic OPSEC contract requirements still apply.

• Contractor Responsibility: All contractors and subcontractors are responsible for avoiding inadvertent disclosure of unclassified or classified information.
• OPSEC Compromise: Defined as the disclosure of Critical Information (CI) or sensitive information. Contractors must protect CI and prevent its distribution to unauthorized third parties.
• Prohibited Disclosures: U.S. Government CI cannot be publicized on corporate websites, social media, or transmitted to personal email accounts. Media requests must be directed to the PHNSY&IMF Public Release Authority.
• Consequences of Compromise: Disclosure or compromise of CI can lead to removal of individuals, contract termination, criminal prosecution, and penalties.
• Controlled Unclassified Information (CUI): Contractors must protect CUI and report any attempts by unauthorized parties to obtain it.
• Personal Electronic Device (PED) Policy: Outlines restrictions on the use of devices like mobile phones, laptops, and cameras within the shipyard, requiring coordination with sponsors for approved usage.
• OPSEC Critical Information and Indicator List: Provides examples of information that is considered critical (e.g., Personally Identifiable Information (PII), operation schedules, equipment capabilities, facility identification, photographs/videos of work areas) and lists countermeasures to prevent disclosure (e.g., not posting sensitive information online, shredding sensitive documents, not posting on social media, returning badges, reporting unauthorized disclosures).

Other / Unclassified

This document outlines the Contractor Security Requirements for the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) Controlled Industrial Area (CIA), Security Islands (SI), Controlled Nuclear Information Areas (CNIA), Nuclear Work Areas (NWA), and other sensitive areas. It details the security protocols, access procedures, and documentation required for contractor personnel working within these restricted zones.

• Personnel Requirements: All work is restricted to U.S. citizens. Specific authorization is needed for U.S. citizen employees of foreign-owned companies. Access to certain areas (CNIA, NWA) requires DOD Facility Clearances (FCLs) and Personnel Clearances (PCLs).
• Access Control: Procedures for obtaining access badges (SACBs) are detailed, including the need for a Contractor Visit Request (VR) submitted at least three weeks prior to the visit. Requirements vary based on the type of access (unescorted vs. escorted) and the area.
• Documentation: Proof of U.S. citizenship is required for unescorted CIA access. For classified areas, a DD Form 254 is necessary. Appendix (1) lists acceptable documents for proof of U.S. citizenship.
• Vehicle Access: Strict criteria apply to contractor vehicles entering the CIA, including company registration, inspection, and display of an authorized company logo. Privately owned vehicles are not allowed in the CIA.
• Prohibited Items: Photography is prohibited in PHNSY&IMF spaces. Portable Electronic Devices (PEDs) have specific usage rules, with unauthorized photography/videography and video calls being strictly forbidden.
• Notification Requirements: Contractors must provide advance written notification (typically two weeks) for work start dates, penetrations into restricted areas, and any work outside standard hours. Costs for security guards may be charged to the prime contract.
• Compliance: All personnel and vehicles are subject to search. Violations can result in security violations, confiscation of PEDs, and potential physical destruction of devices. Strict accountability for badges and passes is required.

Form / Attachment / Pricing Sheet

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," outlines the environmental compliance requirements for contractors. It details regulations, points of contact, responsibilities, and procedures related to environmental protection during contracted work.

• Environmental Compliance: Emphasizes the importance of adhering to federal, state (Hawaii), and local environmental laws and regulations.
• Regulations: Lists specific regulations and permits, including CFR, HAR, NPDES permits, and various Navy instructions.
• Points of Contact (POC): Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) and its branches.
• Contractor Environmental Manager (EM): Outlines the responsibilities and minimum qualifications (5 years of experience) for the EM and alternates, including specific knowledge areas like RCRA, HAZWOPER, DOT Hazardous Materials, Clean Water Act, and Clean Air Act.
• Training: Mandates completion of the Environmental Compliance Assessment, Training and Tracking System (ECATTS) training for the Prime Contractor's Project Manager and EM.
• Plan Submittals: Requires contractors to submit an environmental protection plan within 45 days of contract award, addressing various aspects like general information, resource protection, waste management, sampling plans, and clean air compliance.
• Specific Environmental Areas: Details requirements for hazardous materials, spill prevention and reporting, clean water, construction site runoff control, construction work in and above water, painting operations, ozone-depleting substances, waste management and disposal (hazardous, non-regulated, asbestos, PCBs), and recyclables.
• Reporting: Specifies immediate notification requirements for spills and non-compliance events, and submission of investigation reports and corrective action plans.

This document is crucial for potential bidders as it defines the environmental standards and compliance obligations they must meet if awarded a contract. It highlights the need for qualified environmental personnel, specific training, detailed planning, and strict adherence to waste management, spill prevention, and reporting protocols. Understanding these requirements is essential for accurately estimating project costs and ensuring successful contract performance.

Solicitation / RFP / RFQ

This solicitation is for C430 Wire EDM Annual Preventive Maintenance for Organization 930 - Mechanical Division, Fiscal Year 2026. The services include on-site preventative maintenance, repair, calibration, and remedial services for six Electrical Discharge Machines (EDMs).

• Provide on-site preventative maintenance, repair, calibration, and remedial services for six Electrical Discharge Machines (EDMs).

• Include an inspection report of work performed in accordance with the Performance Work Statement (PWS).

• 10 U.S.C. 3133 Authority is invoked.

• Pricing Arrangement: Firm Fixed Price.

• The contract period of performance for the base year is from March 23, 2026, to March 22, 2027. Option periods extend through March 22, 2031.

• The total duration of the contract, including any exercised options, shall not exceed 60 months.

• Offerors must submit a detailed technical quote (not to exceed 8 pages) demonstrating knowledge and approach to the PWS.

• An itemized price breakdown is required.

• Offers must be submitted via email to the designated Government Points of Contact by the closing date.

• Award will be made to the lowest priced technically acceptable offeror.

• Technical capability will be evaluated first; if deemed unacceptable, the price factor will not be evaluated.

• Offerors must possess a valid CMMC Level 1 self-certification at the time of offer submission and for the duration of the contract.

• This acquisition is unrestricted.

• The North American Industry Classification Standard (NAICS) code is 811210 with a size standard of $9 million.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• OPSEC Plan is not required.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference or attachment.

• DFARS clauses are also incorporated by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information," is a form (Enclosure (1)) intended for contractors to provide essential details regarding their safety and mishap prevention plans and points of contact for work performed at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF).

• Contractor and Contract Information
• Project Title
• Contractor Local Representative and Overseeing Government Representative details (name, title, phone)
• Brief description of work to be performed
• Location of work
• Timeline for work accomplishment
• Point of contact for contractor mishap reporting
• List of work processes/procedures affecting other employees and mitigation measures
• Identification and provision of applicable safety and health plans (e.g., hazard communication, confined space, asbestos/lead abatement, respiratory protection, emergency response).

Bidders responding to opportunities requiring work at PHNSY&IMF must understand that this form will likely need to be completed as part of their safety and compliance documentation. It outlines the critical information the government requires to ensure contractor safety and to manage potential mishaps during project execution. This form highlights the importance of a robust safety program and clear communication channels for any contractor undertaking work at this facility.