Wireless Laboratory Equipment Temperature Monitoring System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA) is soliciting proposals for a Wireless Laboratory Equipment Temperature Monitoring System for its Atlanta Human and Animal Food Laboratory (ATLHAFL) in Atlanta, GA. This system is crucial for ensuring accreditation compliance and accurate tracking of environmental conditions. This is a Total Small Business Set-Aside. Proposals are due April 13, 2026.
Purpose & Scope
The FDA requires a complete, standalone wireless temperature monitoring system to monitor analytical critical control points and environmental conditions within its multi-floor Atlanta laboratory. The system must be compatible with existing monitoring infrastructure, utilize 900 MHz wireless technology approved by FDA IT, and feature FDA OIM approved software compliant with 21 CFR Part 11.
Key Requirements & Deliverables
- System Capabilities: Measure, transmit, centrally collect, and analyze temperature data from multiple instruments; local data storage (up to 10,000 points); LCD display with user interface, local audible/visual alerts; user-programmable limits, alerts, and alarms; report generation.
- Probes: Specific temperature probes for refrigerators, freezers, water baths, incubators, and ultra-low freezers with ±0.2°C accuracy.
- Compliance: NIST traceable calibrations and ISO 17025 certification.
- Services: Installation, training, consultation, design services, IQ/OQ validation, on-site user and system administrator training, 24/7 technical support.
- Warranty: Minimum 1-year warranty with four 1-year option periods for annual calibration/validation services.
- Expandability: System must be expandable and upgradeable.
Contract Details
- Type: Firm-Fixed Price.
- Period of Performance: Base contract for system acquisition and installation, followed by four 1-year option periods for post-warranty service and maintenance.
- Set-Aside: Total Small Business.
- NAICS Code: 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables.
- Size Standard: 750 employees.
- Place of Performance: FDA Atlanta Human and Animal Food Laboratory, 1777 Hardee Ave SW, Atlanta, GA 30310.
Submission & Evaluation
- Proposal Due: April 13, 2026, at 1:00 PM Central Time.
- Submission Method: Email proposals to howard.nesmith@fda.hhs.gov.
- Evaluation: Award will be made to the Lowest Price Technically Acceptable (LPTA) and responsible offeror. Technical acceptability will be determined first by reviewing submitted descriptive material, followed by price evaluation of technically acceptable offers.
- Eligibility: Offerors must be registered and active in SAM.gov.
Additional Notes
Any catalog numbers or brand names are for descriptive purposes only. Offerors must submit an Accessibility Conformance Report (ACR) for items not compliant with Section 508 standards. Electronic documents must not contain macros. Payment terms are Net 30 Days via the Invoice Processing Platform (IPP).