WJPC - Governance and Cyber Artificial Intelligence Lodging Services

Amendment / Modification

This amendment provides updated instructions for quote submission.

• Quote Submission Instructions

Quotes can be submitted via email to Lionel Johnson (CS) at lionel.johnson2.ctr@mail.mil or Courtney Applewhite (CO) at courtney.s.applewhite.civ@mail.mil, OR via the Procurement Integrated Enterprise Environment (PIEE).

Statement of Work (SOW)

To provide lodging and shuttle services for participants attending the Governance and Strategy for Security and Defense (GSSD) and Cyber Policy Development and Artificial Intelligence Applications for Defense (Cyber AI) courses hosted by the William J. Perry Center for Hemispheric Defense Studies (WJPC).

• Provide hotel accommodation for approximately 120 individuals.

• Support 1585 funded room nights and 70 unfunded hotel room nights.

• Offer shuttle services to and from Ronald Reagan National Airport on arrival and departure dates.

• Hotel location: no further than five (5) miles from Fort Lesley J. McNair.

• Hotel location: within 0.50 miles of a Metro station or offer shuttle service to a Metro station and surrounding areas (evenings/weekends).

• Facilities must be compliant with the Americans with Disabilities Act (ADA).

• On-site laundry facilities with working washers and dryers.

• Public area for group meetings, accommodating up to 10 participants.

• Dates of Event: 18 April to 3 May 2026.

• Location: To be determined, but within specified proximity to Fort Lesley J. McNair.

• Room Type & Amenities: Comparable size and type with workspace, desk, drawers, free high-speed internet, refrigerator, iron, microwave, and secure safe.

• Meal Arrangements: Hot breakfast buffet included in the room rate. Dietary requirements to be communicated to the hotel manager.

• Dining Facilities: In-hotel full-service restaurant and full-service restaurants within 0.5 miles, considering cultural sensitivities.

• Financial Liability: Government has no liability for self-pay rooms; hotel must confirm availability and hold at group rate until one week prior to arrival. Government will not provide tax exemption forms.

• Restrictions: Contract excludes costs for external shuttle services, phone calls, pay-per-view, mini-bar, room service, or alcoholic beverages.

• Occupancy Terms: Government charged only for occupied room nights; remaining reservation days canceled if participant fails to occupy by 6:00 P.M. on the scheduled date.

• Additional Terms: Specific terms for early check-in and late check-out to be included in the technical quote.

• Contract Type: Firm-Fixed Price.

• Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate.

• COR: Maria Fernanda Martinez, Acquisition Support Division, Defense Security Cooperation Agency.

• Invoices: Submit electronically via Wide Area Workflow (WAWF) to the Acquisition Support Division.

Solicitation / RFP / RFQ

This solicitation (HQ003426QE048) is a Request for Quote (RFQ) for "Governance and Cyber Artificial Intelligence Lodging Services" to support the William J. Perry Center (WJPC). The acquisition is for a Firm-Fixed Price contract using NAICS Code 721110.

• The core requirement is for "Governance and Cyber Artificial Intelligence Lodging Services."

• The document references a Statement of Work (SOW) or Performance Work Statement (PWS) for detailed acceptance and inspection criteria.

• Offerors must propose all items to be considered technically acceptable.

• Pricing Arrangement: Firm Fixed Price.

• Estimated Value: USD 40,000,000.00 (Size Standard).

• Period of Performance: April 18, 2026, to May 3, 2026.

• Quotes are to be submitted via the Procurement Integrated Enterprise Environment (PIEE) or https://piee.eb.mil/.

• Offerors must include the RFQ number and project name in their proposal.

• Required information includes discount percentages, related fees, tax exemptions, company information (Cage Code, UEI, Tax ID, business size, NAICS, FSC), and terms of agreement.

• Award will be made to the offeror submitting the best value proposal.

• Evaluation factors are Technical Capability and Price.

• Offerors must submit sufficient information for a comprehensive evaluation of their capability.

• Offerors must hold prices for 120 calendar days from the offer receipt date.

• This acquisition is set aside for Small Business.

• Offerors must be registered in www.SAM.gov.

• The solicitation issue date is March 11, 2026.

• The offer due date is March 16, 2026, at 09:00 AM local time.

• The document incorporates various FAR and DFARS clauses by reference and in full text, including those related to payment, invoicing (WAWF), and cybersecurity.

• An attachment titled "A03 GSSD & Cyber AI SOW signed" dated February 10, 2026, is listed as a Statement of Work.