WMF Andro and Saco HVAC Repair

Quick Summary

The USDA Forest Service, CSA EAST 13, is soliciting quotations for HVAC Repair and Upgrades at the White Mountain National Forest in New Hampshire. This Total Small Business Set-Aside opportunity (Solicitation 12445526Q0006) seeks contractors to replace damaged and obsolete HVAC equipment at the Androscoggin and Saco Ranger Stations. Quotations are due by February 27, 2026, at 5:00 PM Eastern.

Scope of Work

The project involves comprehensive HVAC upgrades at two locations:

• Androscoggin Ranger Station: Replace four existing air conditioning units with modern, refrigerant-compliant models. This includes removing and replacing the air handler unit, which may necessitate the temporary removal and reinstallation of two propane boilers. Servicing and replacing corroded plumbing associated with the boilers is also required.
• Saco Ranger Station: Remove and replace a non-functioning R22 air conditioning unit with an approved, compatible system that meets current environmental and energy efficiency standards. The contractor must furnish all necessary labor, materials, equipment, supervision, and transportation. All work must comply with current plumbing, electrical, fire codes, environmental regulations, and energy efficiency standards. Disposal of removed materials must adhere to local, state, and federal laws. All personnel must be certified or supervised by licensed technicians.

Contract Details

• Opportunity Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ).
• Anticipated Award: Firm Fixed Price (FFP) purchase order.
• Performance Period: 90 days after Notice To Proceed (NTP). Early completion is acceptable.
• Set-Aside: Total Small Business Set-Aside.
• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors (Size Standard: $19 Million).
• Place of Performance: Androscoggin Ranger District (Gorham, NH) and Saco Ranger District (Conway, NH) within the White Mountain National Forest.

Submission & Evaluation

• Submission Method: Email completed quotes to kevin.brown2@usda.gov.
• Submission Deadline: February 27, 2026, 5:00 PM Eastern.
• Offer Acceptance Period: Prices must be held firm for 90 calendar days from the offer receipt date.
• Evaluation Criteria: Award will be made to the responsible and acceptable contractor providing the lowest price. Acceptability is based on compliance with the solicitation, and responsibility is determined by factors such as past performance and financial health. Offerors must provide pricing for all items listed in "Attachment 2 - Schedule of Items" to avoid exclusion.

Key Requirements & Notes

• Site Visit: No scheduled site visit; independent visits are encouraged. Technical or site-specific questions can be directed to Matthew Cohen (Matthew.Cohen@usda.gov) and Kevin Brown (Kevin.Brown2@usda.gov).
• Wage Determinations: Prevailing wage rates for Coos County (NH20260017) and Carroll County (NH20260016) apply and must be adhered to for labor costs.
• Key Personnel: Contractor's key personnel should include a Site Lead/Foreman, Laborer, Electrician, and Plumber.
• Deliverables: A Proposed Project Plan is due within 10 business days of award, and Daily Progress Updates are required by 6:00 PM daily.