Wood Products

Solicitation / RFP / RFQ

This document is a pre-solicitation synopsis for the Tailored Logistics Support Contract for Wood Products in the CONUS West Region. The solicitation number is SPE8E6-26-R-0003, with an estimated release date of April 20, 2026 (subject to change). A copy will be available via DLA Internet Bid Board System (DIBBS). This is a synopsis only and does not authorize material delivery.

• The contract will cover various wood products including Softwood Lumber, Hardwood Lumber, Plywood/veneer, Preservative Treated/Fire Retardant items, Poles/Pilings/Crossarms/Ties, Dowels, Moldings, Plugs, Posts, Stakes, Wedges, and Doors.

• Approximately 1,200 lumber-related items are anticipated.

• Vendors must offer pricing on all 23 Price Evaluation List (PEL) items.

• Distribution pricing will be fixed for the contract length (5 years) and will be the same for Less Than Unit, Unit, and Truckload quantities.

• Delivery timelines vary by category, with Routine deliveries ranging from 7 to 65 days and Urgent deliveries from 7 to 25 days.

• This is an Indefinite Quantity / Multiple Award Contract.

• A minimum of three and a maximum of four awards will be made.

• Contract Duration: Two-year base period with three one-year options.

• Guaranteed Minimum for each contract: $200,000.00 (one-time obligation for the 2-year base period).

• Estimated Annual Dollar Value: $7,894,392.00

• Estimated 5-Year Total Dollar Value: $39,471,960.00

• Total maximum dollar value for EACH contract awarded: $49,781,600.00.

• This procurement is a 100% Total Small Business Set-Aside with an approved Nonmanufacturer Rule (NMR) Waiver.

• Award will be made to responsible offeror(s) offering the lowest price that is determined fair and reasonable.

• Proposals will be evaluated according to Lowest Price Technically Acceptable (LPTA).

• Vendors must submit their Capability Assessment Plan (CAP) with their offer.

• 100% Total Small Business Set-Aside.

• NMR Waiver allows qualified small businesses to supply products from other-than-small manufacturers.

• The West Region includes CONUS states (AZ, CA, CO, ID, MT, NV, NM, OR, UT, WA, WY) and OCONUS locations (AK, GU, JP, KR).

• Orders for Hawaii can be FOB Destination or FOB Origin.

• Surge & Sustainment (S&S) process for submitting Capability Assessment Plan (CAP) has changed; vendors can no longer use the eCAP system and must submit their CAP with their offer.

Form / Attachment / Pricing Sheet

This document is a companion guide to assist vendors in building their Capability Assessment Plan (CAP) for the Surge and Sustainment (S&S) requirements of a solicitation. It clarifies the information needed for the CAP, which informs the source selection committee about a vendor's ability to meet the government's resupply needs for go-to-war items.

• Introduction/Background: Explains the CAP's purpose and its role in RFP responses, highlighting that it does not replace technical and cost submissions.
• Section 1: Surge & Sustainment Coverage Capability: Details how vendors should report their ability to meet government requirements (MWR), their offered amount, provision methods (Production, External Supplier, Inventory), and ramp-up times.
• Section 2: Description of Constraints: Guides vendors on outlining any difficulties in meeting surge requirements and how they plan to overcome them, potentially with government assistance.
• Section 3: Proposed Solutions & Gov't Investments (Optional): Allows vendors to propose solutions or request government investment for S&S coverage, detailing funding requirements and expected benefits.
• Section 4: List of Attached Files: A section to list any supporting documents for the CAP.

This guide is crucial for bidders responding to solicitations that include Surge and Sustainment requirements. It provides detailed instructions on how to complete the CAP, which is a binding document and a key part of the evaluation criteria. Understanding this guide will help bidders prepare a comprehensive and compliant CAP, ensuring their ability to meet critical government needs is accurately represented.

Form / Attachment / Pricing Sheet

This document, the Capability Assessment Plan (CAP), is designed to collect information from potential bidders regarding their ability to meet specific Surge and Sustainment (S&S) requirements. It will address a list of National Stock Numbers (NSNs), NIINs, or Product Group Codes (PGCs) that will be part of the solicitation.

Section 1: Surge & Sustainment Coverage Capability

• Requires bidders to provide details on their S&S coverage for specific items.
• Fields include FSC, NIIN, MWR, UI, Offered Amount, Offered Interval, Ramp Up Time, Initiation Point, Surcharge, Provision Method, and End Days.
• This section can be completed using an attached Excel file.

Section 2: Description of Constraints

• Bidders must describe any constraints or difficulties in meeting the requested Surge requirements.
• Recommends using Section 3 if government assistance is needed to overcome constraints.

Section 3: Proposed Solutions & Government Investments Required to Obtain S&S Coverage Capability (Optional)

• Allows bidders to propose solutions and recommend government investments.
• Recommendations may be pursued as an Industrial Capability Assessment (ICA) by the DLA Industrial Capability & Warstopper Program.
• Includes subsections for Coverage to be Gained and Funding Requirements (Investment Cost Details), to be completed only if recommending an investment.

Section 4: List of attached files

• A section to list any accompanying files.

This CAP is crucial for bidders to assess and document their capability to fulfill Surge and Sustainment requirements. It guides them in detailing their offerings, identifying potential challenges, and proposing solutions or investments needed to secure S&S coverage. The information provided will be critical for the government's evaluation of bidder capacity.

Form / Attachment / Pricing Sheet

This document is a Capability Assessment Plan (CAP) survey. It is designed to collect information from potential bidders regarding their ability to meet specific Surge and Sustainment requirements related to items (NSNs, NIINs, or PGCs) that will be part of a solicitation. The CAP addresses the bidder's capability to meet these requirements.

• Section 1: Surge & Sustainment Coverage Capability: Requires bidders to provide details on their capability, potentially in an attached Excel file. Fields include FSC, NIIN, MWR, UI, Offered Amount, Offered Interval, Ramp Up Time, Initiation Point, Surcharge, Provision Method, and End Days.
• Section 2: Description of Constraints: Bidders describe any constraints or difficulties in meeting the requested Surge requirements. It also suggests seeking government assistance if constraints are significant.
• Section 3: Proposed Solutions & Government Investments Required to Obtain S&S Coverage (Optional): Bidders can explain investment recommendations. This section includes sub-sections for 'Coverage to be Gained' and 'Funding Requirements to Obtain S&S Coverage – Investment Cost Details', which are only to be completed if an investment is being recommended.
• Section 4: List of attached files: A section to list any accompanying files.

This document is crucial for bidders to assess and articulate their capacity to fulfill the government's Surge and Sustainment needs. Completing this CAP accurately will be a key part of the proposal process for this opportunity, directly impacting the evaluation of the bidder's ability to meet critical requirements.