Wood Sill

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for a 5-year base period Indefinite Delivery Indefinite Quantity (IDIQ) contract for the supply of wood sills to Letterkenny Army Depot. The acquisition is set-aside for small business concerns. The anticipated award date is July 31, 2026.

• Fabrication of wood sills according to specific drawings (5035598-1:80063, 5035598-2:80063, 5035652-1:80063, 5035652-2:80063).

• Vendors must provide documented test results from the A-A-52520B specification.

• Estimated quantity for each sill type is 20 Each/Year, with a total of 100 units per CLIN.

• Ordering Period for all sills: September 30, 2026, through September 29, 2031.

• Contract Type: IDIQ

• Period of Performance: One 60-month (5-year) base period.

• Contract Minimum: $150.00

• Contract Maximum: $100,000.00

• F.O.B. Point: Origin (after Loading)

• Submission Deadline: July 13, 2026, at 20:00 Eastern Time.

• Submission Method: Email to Contract Specialist Jeffrey L. Morton (jeffrey.l.morton2.civ@army.mil) and Contracting Officer Thomas C. Hall (thomas.c.hall111.civ@army.mil).

• Evaluation Factors: Technical and Price. The Government will award to the responsible offeror whose quote represents the best value at a fair and reasonable price. The Government may conduct a comparative analysis and reserves the right to award to other than the lowest price quote.

• Technical Evaluation: Offerors must provide information substantiating their ability to process up to 80 wood sills per year, including material handling, staffing, workspace, equipment, and drying/measuring processes. Information on warranty, lead time, and recent relevant projects demonstrating capability is also required.

• Price Evaluation: Offerors must propose pricing for each CLIN. The total evaluated price will be computed by adding the total estimated amount for each item. Offerors must propose on all items.

• This acquisition is set-aside for small business concerns.

• Access to Drawing "C5078346_E_Finishes" requires: 1) prior award or contract with the Department of Defense, 2) an active CAGE Code in sam.gov, and 3) A-Active status in the Joint Certification Program (JCP).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Product Service Code (PSC): 5510 Lumber And Related Basic Wood Materials.

• North American Industry Classification System (NAICS) code: 321912 Cut Stock, Resawing Lumber, and Planing.

• Delivery & Acceptance Location: Letterkenny Army Depot, Chambersburg, PA.

Other / Unclassified

This document is a safety review memorandum concerning Wood Sills, specifically for material numbers 5035598-1, 535598-2, 5035652-1, and 5035652-2, with cage code/customer 80063. It identifies Stephan Wood Products as the sole company with the necessary process for drying, measuring moisture levels, and treating the wood. The memorandum outlines the required period of performance: one base year of 12 months and four option years of 12 months each.

It recommends adding specific safety and occupational health information to the Purchase Description (PD) and Performance Work Statements (PWS). Key points include:

• The contractor must adhere to LEAD's Safety Management System (SMS), which is ISO 45001, AS9100, and AS9110 certified.
• The contractor must meet or exceed requirements from the LEAD safety and Occupational Health Program (LEAD-R 385-1), LEAD Safety Bulletins, Army Safety Program, Occupational Health Program AR-385-10, 29 CFR 1910, 29 CFR 1926, and specified Mil-Standards, finishes, and labeling requirements.
• Information on the LEAD Safety Program and Occupational Health Program (LEAD-R 385-1) is available via a provided URL.
• Any changes to the PD or PWS must be submitted to the LEAD Safety Office for review.

Solicitation / RFP / RFQ

This document provides solicitation notes for an opportunity concerning wood sills for military vehicles. It outlines key administrative and procedural information for potential offerors.

• Material Specification: Hardwood must conform to NHLA Rules for Measurement and Inspection. Lumber must be dried to a maximum moisture content of 15% or less at the time of treatment, verified by testing to ASTM D4444. Offerors must provide data showing tested moisture content.

• Technical Data: Access to technical data drawings requires a current DD 2345, Militarily Critical Technical Data Agreement. Export-controlled technical data must be marked with a warning notice.

• Packing: Each wood sill must be individually protectively wrapped and labeled. Different CLINs should not be mixed on the same skid.

• Set-Aside: The contract is 100% set-aside for small business concerns.

• FOB: Prices are to be FOB Origin (after Loading).

• SAM Registration: Offerors must have an active SAM.gov registration.

• Representations & Certifications: Electronic annual representations and certifications must be completed within SAM.

• Questions: Questions must be submitted in writing at least five calendar days prior to the closing date to the Contracting Officer (Thomas Hall) and CC'd to the Contract Specialist (Jeffrey Morton).

• Award: The Government intends to award without discussions, based on initial offers.

• Amendments: Offerors must submit signed copies of all issued amendments.

• Payment will be made via Electronic Funds Transfer (EFT) through DFAS, utilizing Wide Area Work Flow (WAWF).

• This is a combined synopsis/solicitation.

• Joint Certification Program (JCP) certification is required for access to technical data drawings.