Workers Compensation Insurance for the U.S. Embassy Canberra Australia

Amendment / Modification

This amendment modifies Solicitation 19AS2026Q0008, dated April 28th, 2026.

• It amends the Continuation to SF-1449, specifically "Prices, Block 23".

• It provides Questions & Answers received.

• Continuation to SF-1449, RFQ Number 19AS2026Q0008, Prices, Block 23.

• The document includes a revised "Workers Compensation Insurance Pricing Schedule" for the Pricing Period of Performance: July 01, 2026, to June 30, 2027.

• It clarifies how to apply the levy rate and specify the percentage and monetary value.

• It addresses questions regarding administrative corrections to the pricing schedule and the provision of employee census information.

• The solicitation is not extended; offers are due by the original deadline.

Form / Attachment / Pricing Sheet

This document, Form W-14, is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. It is used by foreign entities to provide information to the acquiring U.S. agency regarding their status for tax purposes related to federal procurement payments. Bidders may need to complete or provide information related to this form if they are a foreign contracting party.

• Part I: Identification of Foreign Contracting Party and Acquiring Agency: Collects names, addresses, and contract numbers for both parties.
• Part II: Exemption Based on an International Agreement: Allows for claiming relief from tax under Section 5000C based on international agreements (e.g., tax treaties).
• Part III: Exemption Based on an International Procurement Agreement or Because Goods/Services Produced/Performed in the United States: Addresses exemptions related to international procurement or U.S.-based production/performance.
• Part IV: Explanation: Requires detailed explanations for any exemptions claimed.
• Part V: Certificate: A sworn statement by the foreign person confirming the accuracy of the information and acknowledging tax obligations.

Foreign entities bidding on this opportunity may be required to complete and submit this form as part of their proposal or contract execution. It is crucial for understanding potential tax implications and ensuring compliance with U.S. procurement regulations for foreign contractors.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Workers Compensation Insurance for Locally Employed (LE) staff at the U.S. Embassy Canberra. The government intends to award a firm-fixed-price purchase order to the responsible company submitting the lowest-priced acceptable offer.

• Provide Workers Compensation Insurance coverage for locally employed staff at the U.S. Embassy Canberra, including intermittent or WAE staff.

• Coverage must comply with the Australian Workers Compensation Act of 1951.

• Services include weekly compensation payments, medical and hospital expenses, rehabilitation treatment, personal items replacement, and lump sum payments for permanent injuries.

• The contractor must be licensed by or act on behalf of the Australian Capital Territory workers' compensation authority.

• The contractor shall be responsible for all planning, estimating, programming, project management, scheduling, dispatching, supervision, and inspection of work.

• Maintain medical insurance files for each covered employee and provide claim forms.

• Settle claims within two weeks of submission.

• Provide a brochure detailing benefits within thirty days of contract award.

• Submit reports twice per year (first by April 30, second by August 30).

• Deliverables include Brochures, Mid-year Report, Annual Report, and Payment Request.

• Period of Performance: July 01, 2026, to June 30, 2027 (one-year period).

• Estimated Annual Wages: AUD 14,500,000.00

• Pricing: Fixed-price annual premium based on estimated annual salaries and employee count (95-100). Premium will be adjusted based on actual wages and claims history. A 2% excise tax may apply to foreign firms.

• Payment: In Australian dollars (AUD) for foreign firms, U.S. dollars for U.S. firms.

• Pre-quotation Conference: May 12, 2026, at 10:00 AM AEST (online and at U.S. Embassy Canberra).

• RSVP for Conference: By May 5, 2026, to cnbgsoprocurement@state.gov.

• Quotation Due Date: May 27, 2026, by 5:00 PM AEST.

• Submission Method: Electronically to cnbgsoprocurement@state.gov in MS-Word, MS-Excel, or PDF format (max 30MB per file, split into multiple emails if necessary).

• Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information per Section 3, IRS Form W-14, and proof of SAM Registration.

• Evaluation Criteria: Lowest priced, acceptable, responsible offeror. Evaluation will consider technical information, past performance, and contractor responsibility (FAR 9.1).

• Offerors must be registered in the System for Award Management (SAM) database prior to submission.

• No specific set-aside is mentioned.

• The solicitation includes numerous FAR and DOSAR clauses, including those related to telecommunications, cybersecurity, small business, and foreign procurements.

• Attachment A provides claims history in Australian Dollars.

Pre-Solicitation Notice

This notice serves as a pre-solicitation announcement for Workers Compensation Insurance for U.S. Embassy employees in Canberra, ACT, Australia. The formal solicitation will be issued on SAM.gov when available.

• The requirement is for Workers Compensation Insurance.

• The contractor must be an approved Workers Compensation Insurer under the Australian Workers Compensation Act 1951.

• The contract will be performed in accordance with local Australian laws.

• Anticipated performance period: One year, from July 1st, 2026, to June 30th, 2027.

• Award will be made to the lowest priced technically acceptable, responsible contractor.

• The Government may award the contract based on the initial offer without discussion.

• All responsible sources may submit a quotation.

• Electronic responses are permitted.

• Offers should be submitted to cnbgsoprocurement@state.gov.

• Email submissions must not exceed 20MB; multiple emails may be necessary for larger submissions.

• Prospective offerors are encouraged to register in the SAM.gov database prior to submitting an offer.

• Not applicable (N/A).

• This opportunity is subject to FAR provision 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021).

• The primary point of contact is Paul Rau, Contracting Officer (cnbgsoprocurement@state.gov).

• The secondary point of contact is Maria Rosas, Procurement Agent (cnbgsoprocurement@state.gov).