WRSU - Vertex 25ei CD Writer
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) – Phoenix Area Office (PAO) has issued a combined synopsis/solicitation (RFQ-26-PHX-027) for a Vertex 25ei CD Writer System and comprehensive support. This procurement is for the Whiteriver Service Unit (WRSU) Medical Imaging department in Whiteriver, AZ, aiming to replace and install an Imaging Media Writer for medical imaging (DICOM) and report archiving. This opportunity is a 100% Buy Indian Act Set-Aside for American Indian and Alaska Native Small Businesses (ISBEE). Quotes are due June 16, 2026, by 1:00 PM PST.
Scope of Work
The contractor shall provide a Vertex 25ei System with Starter Package, which includes a PP-100III Autoloader and Vertex Software. The requirement also covers the first year of Advanced Exchange Maintenance, followed by a 4-Year Vertex 25ei System Advanced Exchange Maintenance Package (Years 2-5). Essential supplies such as 100 White inkjet CD-Rs, 100 White Inkjet DVD-Rs, multipack inkjet cartridges, and 200 paper DISC holders are included. Additionally, the scope mandates a Vertex Scan Advanced DICOMization/Paper Scanning Software License and an Epson DS-530II Large Format ADF Document Scanner with 3-Years Support (extended to 4-Year for the scanner). Services include DD Remote Installation & Training (4 hours) and technical support via telephone, email, and WebEx during business hours. All equipment must be new, covered by OEM warranty, and comply with IPv6 standards. Support must be purchased upfront.
Contract & Timeline
- Contract Type: Purchase Order (Combined Synopsis/Solicitation, Request for Quotation - RFQ-26-PHX-027).
- Period of Performance: A total of 5 years, comprising an initial 1-year coverage followed by a 4-year support and maintenance bundle.
- Set-Aside: 100% Buy Indian Act (specific to Department of Health and Human Services, Indian Health Services), for American Indian and Alaska Native Small Businesses (ISBEE).
- NAICS Code: 339112 (Surgical and Medical Instrument Manufacturing), Small Business Size Standard: 1000 employees.
- Product Service Code: 6515 (Medical And Surgical Instruments, Equipment, And Supplies).
- Quotes Due: June 16, 2026, by 1:00 PM PST.
- Questions Due: June 09, 2026, by 11:00 AM PST (via email).
- Published Date: June 02, 2026.
Eligibility & Submission
All responding firms must be registered with the System for Award Management (SAM). Vendors must be Original Equipment Manufacturer (OEM) authorized dealers, distributors, or resellers, and provide proof of authorization with their quote. Submit written quotes only to Jimmy.Perry@ihs.gov. Oral offers will not be accepted. Invoices must be submitted via the Invoice Processing Platform (IPP).
Evaluation
Award will be made to the Lowest Priced Responsive and Responsible Offeror (LPTA) on an "All or None" basis. Evaluation will be based solely on price for the total requested quantity.
Contact Information
- Primary: Jimmy Perry (jimmy.perry@ihs.gov, 602-364-5266)
- Secondary: Jeremy Steel (jeremy.steel@ihs.gov, 602-364-5264)