X-RAY LEASE

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the lease of new X-ray detection machines for the U.S. Department of Homeland Security, Federal Protective Service (FPS) Countermeasures Operation Division. The primary goal is to mitigate threats and vulnerabilities by physically screening illegal and prohibited items at federal facility entrances and for parcel/mail screening.

• Lease of New X-ray Machines: Provide new X-ray machines (single-view and dual-view systems with optional advanced imaging like 3D) compliant with federal regulations and ANSI/UL standards.

• Locations: Within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS).

• Services: Includes shipping, handling, installation, maintenance, and a service agreement.

• Equipment Features: Machines must include AI/machine learning for threat detection, 3D imaging, automatic threat detection algorithms, auto-calibration, secure software with minimal operator access, ability to store/retrieve images in .jpg format, barriers on entrance/exit, and bins that move freely.

• Types of Machines: Small/Compact, Medium, Large, and X-Large Parcel Security Screening machines are required, each with specific dimensional requirements.

• Ancillary Equipment: Entrance and exit roller tables, with options for barriers, are required.

• Image Quality: Conformance to ASTM F792, minimum 36 AWG target resolution.

• Threat Detection: Minimum detection of specified explosives (e.g., TNT, RDX) and threats listed in Appendix C. AI/ML capabilities for emerging threats are required.

• Maintenance: 4-hour initial response to service calls, 24-72 hour repair/replacement. Preventative maintenance required annually. Uptime of 95% required over 60 days.

• Delivery: CONUS within 30 days, OCONUS within 90 days. Installation within 24 hours of delivery.

• Lease Period: One 12-month base period with up to four 12-month option periods.

• Place of Performance: FPS designated locations within CONUS and OCONUS.

• Compliance: Adherence to 21 CFR 1020.40, 29 CFR 1910.1096, 10 CFR 20, ANSI N43.3, UL 61010-1, UL 60950-1/62368-1, ASTM F792, and cybersecurity requirements.

• Training: Formal training for FPS personnel on machine operation and maintenance.

• Reporting: Monthly inventory, installation/removal reports, radiation survey reports, and maintenance logs required.

• Security: Contractor personnel must observe facility access control and not employ illegal aliens.

Sources Sought Notice

This notice is for market research purposes to identify contractors capable of fulfilling an upcoming requirement for a national X-Ray Detection Machines lease contract (CONUS/OCONUS) for the U.S. Department of Homeland Security, Federal Protective Services (FPS). The X-ray machines are used for detecting weapons, explosives, and prohibited items at federal buildings. The requirement includes installation, maintenance, and optional relocation services.

• Lease of X-ray machines in various form factors (compact for entrances, larger for mail screening).

• Solutions must support single- or dual-view screening, AI/ML-enhanced detection, 3D imaging, auto-calibration, and standards integration.

• Minimum target resolution of 36 AWG.

• Monitors supporting maximum system resolution.

• Solutions must be sourced from the same vendor for both personnel and package/mail screening.

• Machines to be leased from an Original Equipment Manufacturer (OEM) or third-party distributor.

• Anticipated delivery timeframe: September 2026.

• Anticipated Period of Performance: November 1, 2026 – October 31, 2031.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).

• Small Business Size Standard: $40M.

• This is NOT a Request for Proposal (RFP); it is a Sources Sought Notice for information and planning purposes only.

• No contract will be awarded from this announcement.

• Interested entities must provide specific business information, confirm small business status if applicable, and answer questions regarding capabilities, past performance, financial responsibility, and subcontracting experience.

• A draft Statement of Work (SOW) is attached for review, and respondents should address questions related to it.

• Responses are due via email to Danielle DiMedio at danielle.dimedio@fps.dhs.gov.

• The government is seeking to identify potential sources and will use the information to determine contract and business type for a future solicitation.

• Respondents are asked to confirm their small business status under NAICS code 532490 and identify any applicable small business categories (SDB, Hubzone, WOSB, SDVOSB).

• Interested parties should avoid submitting classified, business confidential, or proprietary information.

• No cost or pricing information should be provided.

• Telephone inquiries will not be accepted.