X-Ray Maintenance and Repair
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Army Contracting Command-New Jersey, on behalf of the U.S. Army Combat Capabilities Development Command-Armaments Center, ESIC, Quality Engineering & System Assurance Directorate, is conducting market research through a Sources Sought notice for X-Ray Maintenance and Repair services. This opportunity seeks to identify potential sources capable of providing preventative, standard, and emergency repair services for Non-Destructive Testing (NDT) X-Ray Equipment Linear Accelerators and associated components at Picatinny Arsenal, NJ. Responses are due by June 19, 2026, at 4:00 p.m. EST.
Scope of Work
The contractor shall provide comprehensive maintenance and support services for government-owned VJ Technologies instrumentation and system components. This includes repair of linear accelerators (e.g., Varian Medical Systems M9A and M6 Linatrons), generators, computers, supporting software, and imaging devices (e.g., Varex Imaging PaxScan 4343HE Digital Detector Arrays). Services cover personnel radiation safety components (safety interlocks, radiation surveys) to ensure maximum equipment uptime and stability. Maintenance includes inspection, calibration, adjustment, minor part replacement, and identification/performance of repairs to meet manufacturer standards. Both scheduled (preventative) and unscheduled (emergency) maintenance are required, with specific response times for critical (2 business days to site, 3 business days to complete) and non-critical (5 business days to site, 7 business days to complete) service calls. The contractor is also responsible for the cost and annual renewal of two Government-owned software licenses for Volume Graphics VGStudio Max.
Key Requirements
- Maintain equipment listed in Attachment A, including associated support devices, reconstruction computers, VJT software, and radiation safety components.
- Perform maintenance on x-ray emitting devices, linear accelerators, generators, manipulators, imaging devices, water chillers, safety interlocks, power supplies, vacuum components, and more.
- Submit a detailed preventive maintenance schedule for Government approval within 16 calendar days of contract start.
- Provide all necessary parts (new OEM or warranted rebuilt parts) and materials.
- Comply with manufacturer specifications, national codes, industry standards, and applicable federal, state, and local laws.
- Maintain a log of all service calls and provide detailed reports after each service or preventative maintenance visit.
- Provide a primary and alternate point of contact for coordination.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified (Government is interested in small business capabilities, including those capable of performing at least 50% of the work with similarly situated subcontractors).
- Response Due: June 19, 2026, 4:00 p.m. EST
- Published: May 20, 2026
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance)
- PSC Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)
Submission Details
Interested organizations should submit: organization name, address, CAGE code, SAM Unique Entity ID, primary points of contact, website, telephone, type of ownership, details of any active base contracts usable by the Army, a tailored capability statement (max 10 pages, 10pt font) addressing requirements, and feedback on technical specifications. If a small business, indicate capability to perform 50% of work. Submissions must be in Microsoft Word or PDF format and emailed to Kwami Nyaku at kwami.nyaku.civ@army.mil.
Additional Notes
This is for informational purposes only and does not constitute a solicitation or commitment by the Government. No funds are available for response preparation, and no entitlement to payment will arise. All interested firms must be registered in SAM.