X-ray Systems Service and Maintenance PSNS & IMF

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for X-Ray System Maintenance services. The government is procuring preventative maintenance and emergency response services for two (2) Comet 450 kV and one (1) Gulmay 320 kV X-ray systems.

• Preventative maintenance services for Comet iVario 450 systems and Gulmay 320 kV X-ray systems.

• Troubleshoot/repair services for the specified X-ray systems.

• Travel for preventative maintenance services.

• Services are to be performed in accordance with the Performance Work Statement (PWS).

• The contract type is Firm Fixed Price (FFP).

• The period of performance includes an initial year and five option years, extending up to five years in total.

• Specific contract value is not stated in this section.

• Offer Due Date: April 24, 2026, at 09:00 AM.

• Evaluation will be based on Price and Technical Acceptability (LPTA - Lowest Price Technically Acceptable).

• An acceptable proposal must conform to all requirements and provide complete documentation.

• The government reserves the right to conduct discussions but intends to evaluate and award without them.

• Questions or requests for clarification are due by April 17, 2026, at 9:00 AM Pacific Standard Time.

• This acquisition is UNRESTRICTED.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment instructions (WAWF), safety, and contract administration.

• Specific contact information for solicitation inquiries is provided (Rolf Jacobson).

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide maintenance, troubleshooting, and repair services for Government-owned X-ray systems utilized at Puget Sound Naval Shipyard, ensuring optimal performance and compliance with safety requirements.

• Perform quarterly preventive maintenance, troubleshooting, and corrective maintenance on three radiography X-ray systems: one Gulmay 320 and two Comet iVario 450 systems.

• Services are to be performed at the NDT Lab Radiography Area within Puget Sound Naval Shipyard.

• The contract period of performance is 5 years from the date of award.

• Ensure peak performance and full compliance with federal, state, and manufacturer safety requirements.

• Restore full functionality following any equipment malfunction or failure.

• Specific performance objectives and thresholds are detailed in Technical Exhibit 1.

• Period of Performance: 5 years from contract award.

• Place of Performance: NDT Lab Radiography Area, Puget Sound Naval Shipyard.

• Hours of Operation: Monday-Friday, 0720-1600, excluding Federal holidays and Government facility closures.

• Personnel must be authorized manufacturer representatives (AMR) currently certified by Gulmay and Comet.

• Contractor must have a minimum of 5 years of experience in preventative maintenance and repair of industrial radiography X-ray systems.

• Contractor must be an authorized Comet and Gulmay distributor for OEM parts.

• Adherence to Lockout/Tagout (LOTO) procedures is mandatory.

• Compliance with all applicable regulatory requirements, including NRC rules for radiation safety.

• Submission of various forms and reports, including CHMI, Safety Data Sheets, and Service Reports, as detailed in Technical Exhibit 2.

• Government will provide transportation, escort services, and purchase necessary parts for repairs. Contractor is responsible for all other supplies, equipment, and services not listed as government-furnished.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation (RFQ) for commercial items for the Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF). The government is seeking proposals for a service contract to perform quarterly maintenance and emergency response for two (2) Comet 450 kV and one (1) Gulmay 320 kV X-ray systems. These systems are used for Radiography Testing (non-destructive inspections) and require regular maintenance to ensure proper function and personnel safety.

• Quarterly maintenance and emergency response for specified X-ray systems.

• Maintenance must ensure proper function and personnel safety.

• Detailed requirements are provided in the attached Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price Commercial Service.

• Period of Performance: 1 June 2026 – 31 May 2027.

• Delivery: FOB Destination.

• Proposals are due no later than 24 April 2026, by 9:00 AM Pacific Standard Time.

• Submission is via email to Rolf Jacobson (rolf.a.jacobson.civ@us.navy.mil) and Jacqueline Edgerton (jacqueline.f.edgerton.civ@us.navy.mil).

• Questions are due by 17 April 2026, 12:00 PM Pacific Standard Time.

• Evaluation Factors: Price and Technical Acceptability (Lowest Price Technically Acceptable - LPTA).

• Proposals must conform to all requirements stated in the synopsis/solicitation and PWS, and include all required documentation.

• This requirement is being competed on an unrestricted basis (full and open).

• NAICS Code: 811210, Electronic and Precision Equipment Repair and Maintenance.

• Vendors must be registered in the System for Award Management (SAM).

• This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

• The contract is a non-personnel services contract.

• Payment will be processed via Wide Area Workflow (WAWF).

Form / Attachment / Pricing Sheet

This document outlines the contractor badging and access requirements for personnel working at PSNS&IMF (Puget Sound Naval Shipyard and Intermediate Maintenance Facility), Naval Base Kitsap (NBK), and Naval Station Everett. It details the types of identification required, the process for obtaining badges and access, and specific requirements for different areas and types of access.

• Identification Requirements: Lists authorized identification cards for visitors and specifies that contractor employees need an individual identification badge plus one of four credentials (CAC, Single Day Pass, DBIDS, or TWIC).
• Access Procedures: Details the Defense Biometric Identification System (DBIDS) program, including enrollment, background screening, and credentialing.
• Specific Area Access: Outlines requirements for accessing Naval Base Kitsap, Bangor Operational Area, Indian Island, Waterfront Restricted Areas, and NUWC Keyport.
• Vehicle and Computer Access: Provides guidelines for vehicle access and restrictions on portable electronic devices (PEDs).
• Visit Request Process: Explains the procedure for submitting visit requests, including required forms, timelines, and points of contact.

This document is critical for any bidder whose personnel will require physical access to government facilities as part of contract performance. It directly impacts planning for personnel onboarding, site visits, and operational execution, as failure to comply can result in denial of access and delays. Bidders must understand these requirements to accurately estimate resources and timelines for personnel requiring access.