X1AA--HAWAII - HILO VET CENTER - RELOCATION

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 3,844 ANSI/BOMA Occupant Area (ABOA) square feet, not exceeding 5,189 rentable square feet (RSF), of contiguous space in Hilo, HI. The RLP outlines instructions and requirements for proposals, and the Government will evaluate them to select an Offeror for award.

• Space: Approximately 3,844 ABOA SF / 5,189 RSF.

• Location: Area of Consideration bounded by Wailuku River (North), Haihai Street (South), Mamalahoa Hwy (East), and Komohana Street/ALU Street (West).

• Building: Modern, sound, and substantial construction. If not new, must have undergone modernization. Must meet specific ANSI/BOMA standards.

• Parking: 0 structured/inside spaces and 20 surface/outside spaces required for Government use.

• Antenna Space: Potential requirement for roof space for antenna installation.

• Vending Machines: Government may provide vending machines; Offeror must provide utilities and make alterations.

• Lease Term: 20 Years, 10 Years Firm, with Government termination rights after the Firm Term (with 180 days' notice).

• Occupancy Date: On or about TBD, or upon acceptance of the Space.

• Seismic Safety: Compliance with Moderate Seismicity standards is required. Offers must meet specific conditions or provide commitments for retrofitting or new construction.

• Accessibility: Building, offered Space, and serving areas must meet accessibility requirements.

• Fire Protection & Life Safety: Building must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Energy Efficiency: Buildings generally must have an ENERGY STAR® label. Exceptions apply, but may require cost-effective energy efficiency improvements.

• Environmental: Space must have no known hazardous conditions. Phase I Environmental Site Assessment (ESA) may be required.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Contract Type: Lease agreement.

• Period of Performance: 20 Years, 10 Years Firm.

• Estimated Value: Not explicitly stated, but pricing is detailed in Section 3.

• Proposal Submission Deadline: March 26, 2026, no later than 4:00 PM CST.

• Submission Method: Email to designated addresses or traditional mail/delivery.

• Evaluation Criteria: Best Value Tradeoff, considering technical factors (Facility, Site, Past Performance, Experience) and price. Technical factors are significantly more important than price.

• NAICS Code: 531120 (Exception).

• Socio-economic status is not a factor for award but will be considered for evaluation in a specific order (Service-disabled, Veteran-owned small businesses; Veteran-owned small businesses; Small businesses; all other business types).

• A lease template and GSA Proposal to Lease Space (GSA Form 1364) are included.

• Offerors must not use Federal agency names in their entity name.

• Tenant Improvement (TI) Allowance: $182.00 per ABOA SF.

• Building Specific Amortized Capital (BSAC) pricing is included in the TI amount.

• Offerors must be registered in SAM.gov.

• Key contacts: Garry Alexander (Lease LCO) and Dominic Mabine (Alternate Government Contact).

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the instructions and terms for offerors responding to a solicitation for real property leases. It details the process for submitting proposals, modifications, and revisions, as well as the conditions under which late submissions may be considered.

• Proposal Submission: Offers must be submitted on prescribed Government forms, signed, and include initialed erasures or changes. Partnerships must include the names of composing partners.

• Late Submissions: Late proposals are generally not considered unless received before award and meeting specific conditions related to mailing date, Government mishandling, or authorized electronic transmission. Specific evidence is required to establish mailing dates and receipt times.

• Modifications & Revisions: Modifications can be made before the closing date or in response to amendments. Revisions are changes made after the closing date, typically post-negotiation.

• Data Restriction: Offerors can restrict the disclosure and use of proprietary data by marking the title page and individual sheets with specific legends.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value, determined after evaluation and potential discussions.

• Evaluation: The Government may limit the number of proposals in the competitive range to ensure efficient competition. Offerors should submit their best terms initially.

• Facsimile Proposals: Offerors may submit proposals via facsimile, subject to the same rules as paper proposals. Specific procedures are outlined for unreadable facsimile submissions.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. This includes providing a unique entity identifier and EFT indicator.

• FASCSA Orders: Offerors must represent that they have conducted a reasonable inquiry regarding Federal Acquisition Supply Chain Security Act (FASCSA) orders and do not propose to provide or use prohibited articles or services. Disclosures are required if compliance cannot be represented.

• SAM Registration: Mandatory for all offerors.

• The document references specific FAR and agency clauses, including those related to Service of Protest and Facsimile Proposals.

• It also includes definitions for terms such as "Discussions," "Proposal modification," and "Proposal revision."

Form / Attachment / Pricing Sheet

This document is a template for a GSA Lease, specifically "LEASE NO. GS-XXP-LXXXXXXX". It outlines the terms and conditions for leasing space to the Government. It is not intended for the offeror to complete; rather, GSA will use the successful offeror's final offered rent and price data to complete this lease template upon award.

• Lessor and Government Identification: Specifies the parties involved in the lease.
• Premises Description: Details the leased space, including square footage and appurtenant rights (e.g., parking, antennas).
• Lease Term: Outlines the duration of the lease and commencement date.
• Rent and Consideration: Details the annual rent, broken down into shell rent, operating costs, tenant improvements, building specific amortized capital (BSAC), and parking.
• Termination Rights: Specifies the Government's right to terminate the lease.
• Documents Incorporated: Lists attached documents that are part of the lease.
• Tenant Improvement (TI) and BSAC: Details the allowance for TIs and BSAC, their amortization, and related rental adjustments.
• Construction Standards: Outlines requirements for building shell, construction waste management, wood products, adhesives, sealants, and more.
• Utilities, Services, and Obligations: Covers provision of services, access, normal hours, utilities, HVAC, janitorial services, and maintenance.
• Additional Terms and Conditions: Includes security requirements, daily occupancy data, and more.

This document serves as a template for the lease agreement itself. While bidders do not complete it, understanding its structure and the types of clauses it contains (e.g., rent structure, TI/BSAC provisions, construction standards, service requirements) is crucial for developing accurate proposals and understanding the government's expectations for a leased space. It provides insight into the contractual framework that will govern the lease if awarded.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the agency-specific requirements for leasing contiguous clinical space for a Department of Veterans Affairs (VA) Vet Center. The Lessor is responsible for providing all materials, parts, and labor to complete the space and room requirements.

• The Lease will be Fully Serviced, with the Lessor providing utilities, janitorial services, basic cable, guest business high-speed internet Wi-Fi, and security system monitoring and maintenance.

• Specific space requirements are detailed, including areas for staff offices, clinical spaces, waiting areas, group rooms, and support areas. A table lists the required square footage for each room type (e.g., Director, Counselor, Waiting Area, Group Room 1, etc.).

• Detailed requirements are provided for various elements including:

  • Exterior: Mobile Vet Center (MVC) power outlet, exterior cameras.
  • Entrance: Power-assisted or automatic sliding doors, access control with electronic pin lever or card access, video intercom system.
  • Lobby/Waiting Area: Luxury vinyl tile flooring, specific wall and ceiling finishes, direct window access with shades, full-length glass doors.
  • Restrooms: Porcelain tile flooring and walls, power-assisted doors, ADA accessibility, nurse call system, commercial-grade fixtures.
  • Reception/Program Support Assistant Area: Specific flooring, wall, ceiling, window, and door requirements, including a glass transaction window and duress alarm.
  • Offices: Carpet tile flooring, specific wall, ceiling, window, and door requirements, including duress alarm and master keyed locks.
  • Group Therapy Rooms: Carpet tile flooring, specific wall, ceiling, window, and door requirements, including sound isolation (STC 45) and hardwired duress alarm.
  • Kitchen Break Room: Luxury vinyl tile flooring, specific wall, ceiling, door requirements, including cabinets, countertop, sink, garbage disposal, refrigerator, microwave, and dishwasher.
  • Housekeeping Room: Sealed concrete floor, specific wall, ceiling, door requirements, including shelving and a mop sink.
  • Supply Room: Luxury vinyl tile flooring, specific wall, ceiling, door requirements, including cabinetry and a Lessor-provided network switch.
  • Storage Room: Luxury vinyl tile flooring, specific wall, ceiling, door requirements.
  • Telecommunications Enclosure (TE): Requirements for the enclosure and associated cabling.
  • Finishes: Lessor to provide samples for VA approval, repaint space every 5 years, maintain wall covering and paint in "like new" condition.
  • Sound Isolation: STC 45 for restrooms, offices, and group rooms; Lessor to conduct a Sound Acoustic Field Study.
  • Sound Masking System: Installation of loudspeakers in the ceiling for volume and frequency control.
  • Signage: Exterior and interior signage requirements, including VA approval and compliance with local codes.
  • Security: Facility Security Level II requirements, including Lessor-provided and maintained security systems (VSS, Access Control, Intrusion Detection, Duress Alarm, Nurse Call).

• Security systems to be tested quarterly by the Lessor, with reports sent to the VA.

• Wall covering and paint coatings to be maintained in "like new" condition.

• Flooring to be repaired or replaced in "like new" condition.

• Sound Acoustic Field Study to be conducted by the Lessor.

• Not explicitly stated in this excerpt, but implied to be a lease agreement for clinical space.

• Lessor must adhere to higher standards if conflicts arise between requirements and the Request for Lease Proposal or GSA Global Lease.

• All work must comply with VA standards and specifications.

• Security systems require preventive maintenance and software updates.

• Network switch and IP address to be provided and installed by the Lessor for specific services.

• VA approval required for exterior signage fabrication and installation.

Form / Attachment / Pricing Sheet

This document, titled "SECURITY UNIT PRICE LIST (FSL II)", serves as a pricing sheet for security countermeasures associated with a lease agreement for Facility Security Level II (FSL II). It is intended for leasing specialists to quote unit prices on security countermeasures identified in the lease, which are based on the final Design Intent Drawings (DIDs) and Construction Documents (CDs).

• The document outlines various security requirements categorized under sections such as Facility Entrances, Lobby, Common Areas, Non-Public and Utility Areas; Interior (Government Space); Sites and Exterior of the Building; Security Systems; Structure; Operations and Administration; and Cybersecurity.
• For each security requirement, it specifies whether the cost is "Priced in Shell", "Priced in Tenant Improvements", "Government Provided", or requires a unit price quote from the Lessor.
• It includes fields for Unit Price, Quantity, and Total for items requiring Lessor quotes.
• It also provides instructions for leasing specialists regarding the use of the spreadsheet, including how to handle "Priced in Shell", "Priced in Tenant Improvements", or "Government Provided" items, and how to transfer BSAC "Total Costs" to a TICS form.

This document is crucial for potential bidders as it details the specific security requirements and associated costs that will be factored into the lease agreement. Bidders need to understand these requirements to accurately price their proposals and ensure compliance with the government's security standards for the facility. It highlights the financial implications of implementing various security measures, distinguishing between lessor and government responsibilities.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT E_ 3517B General Clauses," outlines the standard general clauses applicable to the acquisition of leasehold interests in real property. It serves as a comprehensive list of contractual terms and conditions that will govern the lease agreement.

The document is organized by category, including:

• General: Definitions, subletting, assignment, successors bound, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment changes.
• Audits: Examination of records by GSA and audit and records—negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, and basic safeguarding of covered contractor information systems.
• Other: Prohibition on contracting for specific hardware, software, and services (e.g., Kaspersky Lab, ByteDance), and Federal Acquisition Supply Chain Security Act orders.

This document is critical for potential bidders as it details the mandatory legal and contractual obligations they will be bound to if awarded a lease. Understanding these clauses is essential for assessing the full scope of responsibilities, risks, and compliance requirements associated with the opportunity. Bidders should review these clauses to ensure they can meet all stipulated conditions, particularly those related to performance, payment, compliance, and reporting.

Form / Attachment / Pricing Sheet

This document is EXHIBIT F, specifically "Form 1364 Proposal to Lease Space." It is a form intended for bidders to propose leasing space as part of a government opportunity. Bidders are expected to use this form to detail their proposals for leasing space.

• The form is titled "Proposal to Lease Space."
• It is dated January 2023.
• It is designated as EXHIBIT F.

This form is crucial for any bidder responding to an opportunity that involves leasing space to the government. Bidders must complete and submit this form as part of their proposal to outline the specifics of the space they are offering.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs of services, utilities, and ownership from lessors as part of rental consideration for government leases. Bidders will use this form to provide detailed cost breakdowns.

• Section I: Estimated Annual Cost of Services and Utilities: Covers costs for cleaning, janitorial services, heating, electrical, plumbing, air conditioning, and elevators, including salaries, supplies, fuel, and maintenance.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: Covers real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Instructions: Detailed guidance is provided on how to calculate and enter costs for each item, distinguishing between the entire building and the government-leased area.

This form is crucial for bidders to accurately estimate and present their proposed costs for providing services and utilities as part of the rental consideration. It requires a detailed breakdown of expenses, enabling the government to determine fair market value for the leased space. The accuracy and completeness of this statement will directly impact the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document provides a set of seismic compliance forms (Forms A-F) and instructions for offerors responding to a Request for Lease Proposals (RLP). These forms are required to demonstrate compliance with seismic safety standards, specifically RP 8.

• Forms A-D (Pre-award Submittals):
  • Form A: For Benchmark Buildings, certified by an engineer.
  • Form B: For other existing buildings, requiring engineer evaluation against RP 8 and ASCE/SEI 31 standards.
  • Form C (Part 1): Commitment to retrofit an existing building, identifying the engineer and outlining the retrofit plan (design, construction, Tier 1 report, scope, schedule).
  • Form C (Part 2): Commitment for new construction, specifying the building code and engineer.
  • Form D: Offeror's representation of exemption from seismic standards, applicable in areas of moderate seismicity (less than 10,000 ABOA SF leased by Federal government) or high/very high seismicity (one-story, <3,000 ABOA SF buildings).
• Forms E-F (Post-award Submittals):
  • Form E: For retrofitted buildings, certified by the engineer post-retrofit.
  • Form F: For new buildings, certified by the engineer post-construction.
• Definitions: Clarifies terms like 'Engineer,' ASCE/SEI standards, and RP 8.

Offerors must carefully review these forms and instructions to ensure they provide the correct seismic compliance documentation as required by the RLP. Failure to complete and submit the appropriate forms, signed and stamped by a qualified engineer, may impact their proposal's eligibility or evaluation. Bidders must determine which form(s) apply to their offered building (existing, new, benchmark, or exempt) and ensure their engineer can certify compliance or commit to necessary retrofits/construction standards.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to Building Construction Projects in Dallas County, Texas. It specifies the prevailing hourly rates and fringe benefits for various construction trades. This document is crucial for bidders to understand labor cost requirements for the opportunity.

• General Decision Number: TX20260241, dated 01/02/2026.
• Applicability: Building Construction Projects (excluding single-family homes or apartments up to 4 stories) in Dallas County, Texas.
• Trades Covered: Includes rates for Asbestos Worker/Heat & Frost Insulator, Boilermaker, Carpenter, Elevator Mechanic, Equipment Operator, Ironworker, Laborer (various types), Lather, Millwright, Painter, Paver, Plasterer, Plumber, Roofer, Sheet Metal Worker, Sprinkler Fitter, Tile Finisher, Tile Setter, Truck Driver (various types), and Welders.
• Footnotes: Details specific conditions for certain trades and holiday pay.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also highlights specific executive orders that impose additional labor cost considerations, such as paid sick leave and minimum wage requirements.

Form / Attachment / Pricing Sheet

This document, "52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)," is a provision that offerors must complete as part of their response to a solicitation. It requires offerors to represent whether they will provide or use certain telecommunications equipment or services that are prohibited under federal law.

• Prohibition Overview: Details the restrictions under Section 889(a)(1)(A) and (B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of specific telecommunications equipment and services.
• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Directs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation Requirements: Offerors must represent:
  • Whether they will provide covered telecommunications equipment or services to the Government.
  • Whether they use covered telecommunications equipment or services in their own operations.
• Disclosure Requirements: If an offeror represents "will" or "does" use prohibited equipment/services, they must provide detailed disclosures, including:
  • Entity that produced the equipment/service.
  • Brand, model number, and item description.
  • Explanation of the proposed use and factors determining permissibility.
  • For services, the Product Service Code (PSC) if not related to maintenance.

This provision is critical for bidders to understand and accurately complete. Failure to provide accurate representations or required disclosures could impact an offeror's eligibility to participate in the opportunity or be awarded a contract. Bidders must conduct a reasonable inquiry into their own use of such equipment and services and that of their subcontractors.