X1AA--Sanford Vet Center | New Replacing Lease Sources Sought

Quick Summary

The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify potential sources for a new 20-year lease for the Sanford Vet Center in Sanford, Maine. The VA seeks approximately 5,097 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet of medical/clinical office space. This is not a solicitation for offers, but a request for information to identify capable Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other Open Market Sources. Responses are due by March 13, 2026, at 4:00 PM EST.

Purpose

The primary purpose of this notice is to conduct market research to identify potential sources and suitable locations for the new Vet Center lease. The VA will use responses to determine if the acquisition should be set-aside for SDVOSB or VOSB concerns under NAICS Code 531120 (Lessors of non-residential buildings, size standard $47 million).

Space Requirements

The VA requires approximately 5,097 ABOA SF, not to exceed 5,720 rentable square feet (RSF), of medical/clinical space. The property must be an existing building located within the delineated city limits of Sanford, Maine. Key requirements include:

• Parking: 20 dedicated on-site parking spaces, including a minimum of 2 ADA compliant spaces.
• Accessibility: Handicapped accessible, ADA compliant, and adherence to Architectural Barriers Act Accessibility Standards (ABAAS) and VA Barrier Free Design Standard.
• Configuration: Space must be on no more than one contiguous floor, with automatic entrance doors. If not on the ground floor, a minimum of two elevators is required. No basement space.
• Location Restrictions: Must not be in a 100-year floodplain, must be zoned for VA's intended use, and cannot be in close proximity to incompatible uses (e.g., liquor establishments, pawn shops, adult entertainment, correctional facilities, industrial areas).
• Utilities: Building must have metro-ethernet data and voice communication circuits.

Lease Details

• Term: 20 years, consisting of a 5-year firm term and a 15-year soft term.
• Type: A fully serviced lease is required.

Submission Requirements

Interested parties must submit the following information:

• Offeror Information: Company name, address, DUNS, point of contact, phone, and email.
• Property Details: Address, owner's name, evidence of ownership/authority, map showing location within the delineated area, ingress/egress description, FEMA map, public transportation proximity, and any title issues.
• Building Information: Age, total gross SF, site plan, floor plan, proposed ABOA/RSF, base shell annual rent and operating costs, parking details, necessary property changes, adjacent uses, planned development, utility availability, seismic compliance, and occupancy date.
• Capabilities Statement (Optional but encouraged for SDVOSB/VOSB/Small Businesses): Include VIP registration (for VOSB/SDVOSB), SAM registration (NAICS 531120), summary of at least three similar projects (3-page limit), evidence of bonding capacity ($100,000 bid bond, payment/performance bonds), and financing capability.

Response Deadline & Contact

All submissions must be sent via email to Melinda.Sanderson@va.gov by March 13, 2026, at 4:00 PM EST. The subject line must be "Sources Sought 36C24126Q0305". Submission is voluntary, and the government will not pay for costs incurred in response to this notice.