X1AB--Meeting Room / AV Services in Baltimore, MD
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Veterans Benefits Administration (VBA), is conducting a Sources Sought to identify capable vendors for meeting room and audiovisual (AV) services in Baltimore, MD. This market research aims to support a three-day VBA Executive Leadership Training (ELT) event for approximately 100 participants. Responses are due by April 1, 2026, at 10:00 AM EST.
Scope of Work
The VBA requires commercial conference space and comprehensive AV support for an ELT event scheduled from Monday, April 20, to Wednesday, April 23. The desired location is within a 2-mile radius of the Baltimore Marriott Waterfront (700 Aliceanna Street, Baltimore, MD 21202).
Key requirements include:
- Meeting Rooms: One (1) general session room (min. 8,000 sq ft, crescent seating for 100, head table on riser), three (3) breakout rooms (min. 1,000 sq ft each, classroom style for 45), two (2) admin rooms (classroom style for 10), and one (1) boardroom with Wi-Fi. Also required are 20-30 easels, two keys for staff, and a registration area near the general session with tables, chairs, and signage.
- Audiovisual Equipment: Extensive AV package for the general session (e.g., confidence monitors, LCD monitors, wide screens, projectors, microphones, digital mixer, speakers, camera I-MAG package, technicians, Wi-Fi) and basic AV for breakout rooms (easels, screen/projector or LCD monitor), admin rooms, and boardroom (AC cords, Wi-Fi).
- Services: Water stations and complimentary coffee are preferred.
Contract & Timeline
- Type: Sources Sought (market research only, not a solicitation)
- NAICS Code: 721110 - Hotels (except for casinos) & Motels
- Set-Aside: None specified
- Response Due: April 1, 2026, 10:00 AM EST
- Published: March 26, 2026
Eligibility
Offerors must possess a UEI number and maintain an active registration in SAM.gov, including completing Online Representations and Certifications, to conduct business with the Federal Government.
Additional Notes
This is a Sources Sought notice for planning purposes; no response is due at this time, and technical or contractual questions will not be answered. Interested parties should identify any associated parking costs or local transportation options (e.g., bus stop, Baltimore Metro Subway proximity).