X1DB - Looking to lease in Litchfield, MN New Community Outpatient Clinic Space SDVOSB Set-Aside (Trade-off Evaluation)

Amendment / Modification

This amendment addresses a question regarding the "incompatible use" paragraph (Section 1.04(8)) of the Request for Lease Proposal (RLP) No. 36C26326R0013 for the Litchfield, MN CBOC.

• Section 1.04(8) - Incompatible Uses

• The amendment clarifies that the "incompatible use" examples are not intended to establish strict distance thresholds but rather to identify types of surrounding uses that could present concerns.

• Each site will be evaluated on a case-by-case basis, considering factors like distance, visibility, access, separation, and overall compatibility with a healthcare environment.

• These provisions are not absolute disqualifiers but will be assessed in context during evaluation.

• Offerors are encouraged to describe any nearby uses and mitigating factors supporting compatibility.

• The amendment also includes an "Acknowledgement of Receipt" form to be returned signed via email to Robert.Hausman2@va.gov and Corina.Gold@va.gov.

Amendment / Modification

• Replaced Exhibit G with the current General Clause 3517B Document, including General Clause 52.222-90, “Addressing DEI Discrimination by Federal Contractors (APR 2026)."

• Corrected Section 4.03C, "Evaluation Factor Minimum Standards", Factor 1 (Technical Evaluation), Subfactor A (Compliance with RLP), to include specific language regarding meeting RLP requirements and the consequences of failure.

• Exhibit G

• Section 4.03C, Factor 1 (Technical Evaluation), Subfactor A (Compliance with RLP)

• Provides answers to vendor questions regarding submission format (no separate volumes for price), email file size limits (25MB per email, suggest naming convention), rejection of ShareFile, no requirement for a test fit layout at this stage, and confirmation that Tenant Improvement Cost Summary (Exhibit E) is required as part of the price.

• Clarifies that the November 1, 2027 occupancy date was an estimated desired schedule, not a hard date. Offerors are responsible for proposing a realistic and supportable construction schedule, which will be evaluated for feasibility and credibility. Submissions should fully explain the proposed timeline.

• Includes an "Acknowledgement of Receipt" form (Addendum No. 5) to be signed and returned via email to Robert.Hausman2@va.gov and Corina.Gold@va.gov.

Forms / Attachments / Pricing Sheets

This document, "Exhibit G. Revision 1.03517B General Clauses (Apr. 2026).docx", contains the General Clauses applicable to the acquisition of leasehold interests in real property. It outlines various contractual terms and conditions that will govern the lease agreement.

This document details numerous clauses categorized under General, Performance, Payment, Standards of Conduct, Adjustments, Audits, Disputes, Labor Standards, Small Business, and Cybersecurity. Key clauses include:

• General: Definitions, Subletting and Assignment, Successors Bound, Subordination, Non-Disturbance and Attornment, Statement of Lease, No Waiver, Integrated Agreement, Mutuality of Obligation.
• Performance: Default by Lessor, Inspection – Right of Entry, Delivery and Condition, Progressive Occupancy, Maintenance of the Property, Fire and Casualty Damage, Compliance with Applicable Law, Alterations, Acceptance of Space and Certificate of Occupancy.
• Payment: System for Award Management Maintenance, Prompt Payment, Assignment of Claims, Payment by Electronic Funds Transfer.
• Standards of Conduct: Contractor Code of Business Ethics and Conduct, Covenant Against Contingent Fees, Anti-Kickback Procedures, Drug-Free Workplace, Display of Hotline Poster(s).
• Adjustments: Price Adjustment for Illegal or Improper Activity, Price Reduction for Defective Certified Cost or Pricing Data, Proposals for Adjustment, Changes.
• Cybersecurity: Security Requirements, Personal Identity Verification, Basic Safeguarding of Covered Contractor Information Systems, Security Prohibitions and Exclusions.

Bidders must carefully review these general clauses to understand their rights and obligations as a Lessor. This includes understanding terms related to default, payment, property maintenance, alterations, compliance with laws, and security requirements. Specific attention should be paid to clauses concerning Lessor default, rent abatement, and the process for acceptance of space, as these directly impact performance and financial considerations. The cybersecurity and standards of conduct clauses are also critical for ensuring compliance with government regulations.

Amendment / Modification

• The requirement for "CBOC Mobile Technology Covered Walkway, Bldg Sprt" has been removed from Exhibit C.1 – Detailed Space Plan.

• In response to a question regarding Amendment #2, it is confirmed that the Mobile Technology Covered Walkway is NOT required. However, the Veteran Covered Drop-Off (SB101) and CBOC Covered Drop-Off/Pick-Up (SB106) remain required.

• Exhibit C.1 – Detailed Space Plan (regarding the "CBOC Mobile Technology Covered Walkway, Bldg Sprt")

• No explicit impact on proposal deadlines or submission requirements is stated, but bidders should note the removal of the Mobile Technology Covered Walkway from the scope.

Amendment / Modification

This amendment extends the proposal due date by one (1) week.

• Proposal Due Date: Extended from May 1, 2026, to May 8, 2026.

• All proposals must be received no later than the revised due date and time specified in the RLP.

• The Government has determined that RFI responses and associated amendments did not constitute a material change to the requirements, but a limited extension is being granted for offeror flexibility.

Amendment / Modification

This amendment makes several changes to the Request for Lease Proposal (RLP) No. 36C26326R0013 for the Litchfield, MN CBOC:

• Exhibit J Revisions: Sections NC 1.06 and NC 1.07 are revised to reflect Green Globes requirements.

• Exhibit Removals: Exhibit E.1 and Exhibit F.1 have been removed.

• Exhibit Corrections:

  • Section 1.07B of Exhibit M is corrected to reference Exhibit E instead of Exhibit E.1.
  • Section 5.06 of Exhibit D is corrected to reference Exhibit C instead of Exhibit B.1.

• Section 3.01B Updates: "Security Unit Price List" and "Pre-Award DIDs and Finish Options (Turnkey Pricing Only)" are removed from Section 3.01B of the RLP.

• Exhibit J (NC 1.06, NC 1.07)

• Exhibit E.1 (Removed)

• Exhibit F.1 (Removed)

• Exhibit M (Section 1.07B)

• Exhibit D (Section 5.06)

• Section 3.01B of the RLP

• Exhibit C.1 (Detailed Space plan added with Amendment #1)

• Clarification that only Exhibit E (Tenant Improvements Cost Summary) needs to be completed, not Exhibit E.1.

• Clarification that "Tenant Improvements included in Offer" is the intended pricing method, not "Turnkey Pricing With Design Intent Drawings Prior To Award."

• Green Globes for New Construction will be accepted in lieu of LEED Silver, and NC 1.06 will be amended accordingly.

• Offerors are to utilize swing doors instead of HW-5A Barn Doors.

• A generator is NOT required; battery backup (minimum 4 hours) is required for IT and security equipment.

• No "covered main entrance canopy" is required.

• No blast or progressive collapse requirements apply for FSL II.

• Handrails are required in patient corridors, but not in other corridors unless specifically shown on plans.

• The ABOA minimum is 18,398 SF, with the maximum constraint applying to RSF (24,837 RSF), not ABOA.

• Acknowledgment of Receipt is required via email to Robert.Hausman2@va.gov and Corina.Gold@va.gov.

Form / Attachment / Pricing Sheet

This document, "Exhibit M - Revision 1. DRAFT Litchfield Global Lease Template L100 (Feb 2026).docx", is a draft lease template (GSA Lease Template L100) intended for use by the Veterans Health Administration (VHA). It outlines the terms and conditions for leasing space. Offerors are instructed not to complete this template; VHA will transcribe the successful Offeror's proposal details into the template upon award.

• Lease Structure: Defines Lessor and Government roles, lease term (20 years, 10 years firm), and premises description.
• Sections: Covers premises, rent, building standards, construction, tenant improvements, utilities, services, and additional terms.
• Key Clauses: Includes detailed specifications for building shell requirements, HVAC, electrical, plumbing, fire safety, accessibility, and indoor air quality.
• Tenant Improvements (TI): Outlines requirements for design, construction, and specific components like partitions, finishes, and lighting.
• Rent and Costs: Details shell rent, operating costs, tenant improvement rent, building-specific amortized capital, and parking costs. It also addresses rental adjustments, termination rights, and renewal options (though renewal rights are intentionally deleted in this draft).
• Incorporated Documents: Lists essential exhibits such as the Proposal to Lease Space (GSA Form 1364), Lessor's Annual Cost Statement (GSA Form 1217), Floor Plans, Agency Requirements, Security Requirements, and General Clauses.

This document serves as the foundational lease agreement. Bidders responding to a related solicitation should review this template to understand the government's standard requirements for leased space, including construction standards, required services, and the structure of the lease agreement. It provides insight into the technical specifications and contractual obligations that will be part of the final award.

Form / Attachment / Pricing Sheet

This document, "Exhibit J - Revision 1. New Construction.docx," outlines specific clauses and requirements mandated for new construction projects under this solicitation. It details various sections (NC 1.01 through NC 1.11) that are to be added to the Lease, covering critical aspects of construction, labor, security, and sustainability.

• Labor Standards: Mandates compliance with Davis-Bacon Act prevailing wage requirements and includes numerous FAR clauses related to construction labor standards (e.g., 52.222-4, 52.222-6, 52.222-62).
• Security: Details requirements for Design-Basis Threat (DBT) assessment, blast resistance, and specific security features for new construction, including window glazing, setback distances, and HVAC isolation for sensitive areas.
• Construction Standards: Specifies requirements for seismic safety (if applicable), automatic fire sprinkler systems, and emergency voice/alarm communication systems.
• High-Performance Buildings: Outlines requirements for obtaining certifications such as LEED® for new construction (LEED®-NC) or Green Globes® NC, with specific targets (e.g., Two Green Globes) and timelines.
• Submittals and Schedule: Defines requirements for lease submittals, construction schedules (e.g., CPM), initial construction meetings, progress reports, and inspections.
• Utilities: Mandates compliance with the 2021 International Energy Conservation Code (IECC) and the 2019 ASHRAE Standard 90.1 for building operating plans.

This exhibit is crucial for any bidder proposing new construction. It details mandatory compliance items, including labor laws, security protocols, fire safety, and sustainability certifications. Bidders must carefully review these sections to understand the full scope of requirements and associated costs for new construction projects, as failure to comply can impact proposal acceptance and contract execution. Specific clauses are marked with "ACTION REQUIRED," indicating mandatory inclusions or deletions based on project specifics and solicitation stage.

Form / Attachment / Pricing Sheet

This document, "Exhibit D - Revision 1. Agency Specific Requirements - Litchfield.pdf", outlines the agency-specific requirements for the Community Based Outpatient Clinic in Litchfield, MN. It details various requirements related to the design, construction, and tenant improvements for the facility.

• General Requirements: Includes description of agency requirements, general terms, conditions, and standards.
• Agency Specific Shell Requirements: Covers items such as flagpoles, ceilings, floor covering, restrooms, acoustical requirements, and fire extinguishers.
• Design, Construction, and Post Award Activities: Outlines general activities related to these phases.
• Agency Specific Tenant Improvement Components: Details specific requirements for interior design criteria, painting, interior finishes, handrails, corner guards, casework, countertops, wayfinding, doors (suite entry, interior, hardware), building keying, lighting, grounding, and electrical systems (service, general, distribution, rooms, branch circuits).
• Telecommunications and Security: Includes requirements for branch circuit distribution, conduits, telecommunications, IT closets, intrusion detection, access control, panic/duress buttons, CCTV systems, and building features.
• Utilities, Permits, Codes, OSHA, and Accessibility: Addresses requirements for utilities, permits, code compliance, OSHA standards, and accessibility standards.
• Mechanical Systems: Details requirements for HVAC systems, including design features, supply air, outside air, vibration criteria, refrigeration, piping, and temperature control.
• Miscellaneous Requirements: Covers room accessories, lockers, toilet/bathroom accessories, parking lot employee areas, parking lot MRI trailer location, and acoustics/noise/privacy control.

This document is crucial for bidders as it defines the specific technical and design requirements for the construction and outfitting of the Community Based Outpatient Clinic. Understanding these detailed specifications is essential for developing accurate proposals, estimating costs, and ensuring compliance with the government's expectations for the facility's build-out and operational readiness.

Amendment / Modification

• Exhibit C.1 Detailed Space Plan: This exhibit has been added to the RLP package.

• RLP 1.05B(2) - Amenities: This section has been amended to clarify that amenities such as restaurants, retail shops, cleaners, and banks must be located within the vicinity of the Building and accessible via continuous sidewalks, walkways, or pedestrian crosswalks. Offerors must demonstrate that these amenities will exist by the Government's required occupancy date.

• RLP 1.05C - Transit Requirements: This section has been deleted in its entirety.

• Exhibit C.1 (Added)

• RLP 1.05B(2) (Amended)

• RLP 1.05C (Deleted)

• The amendment addresses questions regarding the RLP package, clarifying that a formal design program is not included and offerors are responsible for developing a design solution. Tenant improvement (TI) design will be required after award, with final layout approval subject to Government review.

• The deletion of RLP 1.05C removes transit requirements, specifically addressing the lack of public transportation and the 2640 walkable feet noted in the original RLP.

• An "Acknowledgement of Receipt" form is included as Addendum No. 1, requiring offerors to sign and return it via email to Robert.Hausman2@va.gov and Corina.Gold@va.gov.

Form / Attachment / Pricing Sheet

This document, "Exhibit C.1 Detailed Space Plan Litchfield CBOC.xlsx", provides a detailed breakdown of the space allocation and specifications for various functional areas within the Litchfield Community Based Outpatient Clinic (CBOC). It serves as a critical attachment for bidders to understand the physical requirements and layout of the facility.

The spreadsheet is organized by functional area (e.g., Indoor Public Area, Veteran Welcome Area, Patient Care Area, Logistics Area) and lists specific rooms within each area. For each room, it details:

• Room Code and Quantity
• Net Area (in square feet)
• Planner Comments (specific requirements or notes for the space)
• Required utilities and fixtures (e.g., Power, Data, Sinks, Nurse Call, Card Readers, Cameras)
• Ceiling Height and Material
• Door Function and Width
• Exhaust and Floor Material
• Lighting Level, Noise Level, Relative Humidity, Temperature (Summer/Winter)
• Wain, Wall Finish, and Wall Material

It also includes general notes and requirements applicable to multiple workstations and entry points, such as minimum data drops per workstation and the requirement for card readers at secure entry points.

This detailed space plan is essential for bidders to:

• Accurately assess the scope of work related to facility construction, renovation, or outfitting.
• Understand the specific technical requirements for each space, including power, data, plumbing, and environmental controls.
• Identify any unique or specialized room requirements (e.g., bariatric facilities, lactation rooms, specific storage needs).
• Inform their cost estimations and resource allocation for the opportunity.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) for approximately 18,398 to 24,837 ANSI/BOMA Occupant Area (ABOA) of contiguous space in Litchfield, MN. The government is seeking a modern, quality building with specific amenities and accessibility. The RLP outlines instructions and requirements for proposals, and the government will award a lease to the selected offeror.

• Space: 18,398 to 24,837 ANSI/BOMA square feet.

• Building Quality: Modern, sound, substantial construction with good condition facade; if not new, must have undergone modernization or adaptive reuse.

• Parking: 0 structured/inside spaces and 124 surface/outside reserved spaces required.

• Roof Access: Potential need for roof access for antenna installation.

• Utilities: Fully serviced lease including utilities from a reputable third-party provider.

• Environmental: No known hazardous conditions; compliance with environmental due diligence and NEPA requirements.

• Accessibility: Must meet accessibility requirements or include plans for improvements.

• Energy Efficiency: Preference for buildings with ENERGY STAR® label; requirements for energy efficiency improvements.

• Security: Facility security level (FSL) will be determined, with associated security requirements.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Lease Term: 20 Years, with a 10-year firm term and government termination rights after the firm term (90 days' notice).

• Occupancy Date: Planned occupancy date of November 1st, 2027.

• Contract Type: Fully serviced, turnkey lease. Rent covers shell upgrades, TIs, operating costs, taxes, and security.

• Offers Due: May 1, 2026, by 10:00 AM CST.

• Submission Method: Email to ROBERT.HAUSMAN@VA.GOV and CORINA.GOLD@VA.GOV.

• Evaluation Criteria: Award will be based on a best-value tradeoff process, considering technical factors (compliance with RLP, location, schedule/plans) and price. Past performance is also a factor. Technical factors are significantly more important than price.

• Set-Aside: SDVOSB Set-Aside.

• NAICS Code: 531120 (Exception).

• The RLP package includes numerous documents and exhibits detailing specific requirements, forms, and clauses.

• Offerors must have an active SAM registration prior to lease award.

• Specific requirements for asbestos, fire protection, life safety, and energy efficiency are detailed.

• A detailed list of required submittals is provided in Section 3.01.