X1DB--U.S. Department of Veterans Affairs Seeks to Lease Medical Clinic Space

Form / Attachment / Pricing Sheet

This document contains a series of seismic compliance forms (A through F) and their accompanying instructions, required for offerors responding to solicitations involving leased or new construction spaces. These forms are used to certify that buildings meet specific seismic safety standards (RP 8, ASCE/SEI 31, ASCE/SEI 41) or qualify for exemptions.

• Forms A-D (Pre-Award):
  • Form A: For Benchmark Buildings, certified by an engineer.
  • Form B: For other Existing Buildings, requiring engineer evaluation against RP 8 and ASCE/SEI 31.
  • Form C (Part 1): Commitment to retrofit an existing building to meet ASCE/SEI 41 Basic Safety Objective.
  • Form C (Part 2): Commitment for new construction, specifying the design building code.
  • Form D: Offeror's representation of exemption from seismic standards based on location seismicity and leased space size, or building type and size in high seismicity areas.
• Forms E-F (Post-Award):
  • Form E: For retrofitted buildings, certified by the Lessor's engineer.
  • Form F: For new buildings, certified by the engineer.
• Instructions: Detail which forms apply based on building status (existing, new, benchmark, retrofitted) and provide definitions for key terms like "Engineer," "ASCE/SEI 31," "ASCE/SEI 41," and "RP 8."

Offerors must carefully review these forms and instructions to determine which ones are applicable to their proposed building. Completion and submission of the correct forms, often requiring professional engineer certification, are critical steps in the proposal process to demonstrate compliance with seismic safety requirements. Failure to provide accurate and complete seismic documentation may impact proposal evaluation and award.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a medical clinic space in Las Vegas, NV. The Government intends to evaluate proposals based on a best-value tradeoff process, considering both price and technical factors.

• Space Size: Minimum of 5,916 to a maximum of 6,212 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet, not to exceed 6,922 Rentable Square Feet (RSF).

• Space Type: Existing, previously constructed space in a modern, quality building.

• Location: Within a specific delineated area in Las Vegas, NV (detailed in the document).

• Parking: Minimum of 40 parking spaces, secured and lit.

• Lease Term: 10 Years, 7 Years Firm, with Government termination rights.

• Occupancy Date: On or about October 1, 2027.

• Unique Requirements: Single contiguous floor, specific elevator requirements, no bifurcated sites, no proximity to specific establishments (e.g., marijuana dispensaries, firearm stores), within 1/8 mile of amenities and public transportation.

• Energy Efficiency: Buildings must generally have an ENERGY STAR® label, with specific exceptions and requirements for energy efficiency improvements.

• Seismic Safety: Compliance with Seismic Standards is required.

• Environmental: Space must be free of known hazardous conditions.

• Contract Type: Lease agreement.

• Lease Term: 10 Years, 7 Years Firm.

• Occupancy Date: On or about October 1, 2027.

• Offer Due Date: April 10, 2026, by 5:00 PM PST.

• Submission Method: Via email to alexander.ortiz@va.gov.

• Evaluation Criteria: Best value tradeoff, with technical factors being significantly more important than price. Key factors include Space Layout and Efficiency, Site Quality, Location, and Adjacencies, Parking Layout and Flexibility, Maintenance and Service Response, Past Performance, and Price.

• NAICS Code: 531120 (Exception).

• Small business size standard is available via SBA website.

• HUBZone small business concerns may elect to waive the price evaluation preference.

• The RLP includes a lease template and various other required documents (e.g., Agency's Requirements, Security Requirements, GSA Forms).

• Tenant Improvement (TI) Allowance is $318.00 per ABOA SF.

• Offerors are advised that proposal preparation costs are not reimbursable.

Form / Attachment / Pricing Sheet

This document, "VA Security Requirements - Facility Security Level II," outlines the specific security requirements for a facility leased by the Department of Veterans Affairs (VA). It details the security measures and standards that a Lessor must implement and maintain.

• Definitions: Clarifies terms like "Critical Areas" and "Sensitive Areas."
• Site Security Criteria: Covers aspects such as facility identification, landscaping, lighting, restricted areas, signage, vehicle access, and barriers.
• Structure Security Criteria: Addresses blast resistance for windows, facades, structures, and openings.
• Facility Entrance Security Criteria: Details requirements for badge identification, access control for employees and visitors, and screening.
• Interior Security Criteria: Outlines requirements for space planning, access to non-public areas, security of critical areas (e.g., pharmacy, telecom rooms), and access to building systems.
• Security Systems Criteria: Specifies requirements for Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and communication systems, including installation, monitoring, and maintenance.
• Cybersecurity Requirements: Addresses facility cybersecurity, including Building Access Control Systems (BACS) and general cybersecurity best practices.
• Levels of Protection (LOP): Requirements are often specified with an "ISC LOP" level (e.g., LOP II, LOP III), indicating the required security standard.

This document is crucial for potential bidders to understand the security obligations and costs associated with leasing a facility to the VA. It directly impacts the design, construction, and ongoing operational requirements of the leased space, and therefore, the overall cost and feasibility of the opportunity for a lessor.

Solicitation / RFP / RFQ

This solicitation is issued by the U.S. Department of Veterans Affairs (VA) for the leasing of medical clinic space in the Las Vegas, NV Region, Nevada. The VA is seeking proposals from lessors to provide suitable medical clinic facilities.

The specific requirements for the leased space are detailed in the attached documents, including:

• Global Request for Lease Proposal (RLP) Template

• Exhibit A: Global Lease Template

• Exhibit B: Agency Specific Requirements (ASR)

• Exhibit C: VA Security Requirements (FSL Level II)

• Exhibit I: Seismic Forms

• The contract will be for a lease agreement. Specifics on the period of performance and estimated value are not detailed in this summary section but are expected to be within the attached documents.

• Proposals must be submitted by the Response Date/Time/Zone: 04-10-2026 5PM PACIFIC TIME, LOS ANGELES, USA.

• Key forms for submission include Form 1364 (Proposal to Lease Space) and Form 1217 (Lessors Annual Cost Statement).

• Evaluation will likely consider the requirements outlined in the various exhibits.

No specific set-aside information is provided in this section. The NAICS Code is 531120 (Lessors of Other Real Estate). The Product Service Code is X1DB.

• The Contracting Office is Regional Procurement Office West (RPOW) located at McClellan Park, CA.
• The Lease Contracting Officer is Alex Ortiz (alexander.ortiz@va.gov).
• Numerous exhibits and forms are attached, providing detailed specifications and requirements for potential lessors. Bidders must review all attachments thoroughly.

Form / Attachment / Pricing Sheet

This document is the "Exhibit H Prelease FPLS Evaluation Form 12000," which includes two parts (Part A and Part B) for evaluating offered building space. It details the requirements for assessing fire protection and life safety systems.

• Part A: To be completed by the Offeror for space located below the 6th floor. It includes questions on general building information, fire protection, and life safety systems, requiring Offeror's signature.
• Part B: To be completed by a professional engineer for space located on or above the 6th floor. It requires a detailed narrative report evaluating the entire building, including specific attention to fire safety conditions affecting the offered space and floors below. This part also requires the engineer's signature and statement of correction from the Offeror.
• Fundamental Code Requirements: Applicable to both parts, referencing the most recent building and fire codes, with specific exceptions for egress requirements (NFPA 101). It also outlines criteria for fire escapes, scissor stairs, and floor counting.

This form is crucial for bidders to understand the specific building code compliance and life safety requirements that will be evaluated for any offered space. Completing this form accurately is a necessary step in the prelease evaluation process, impacting the suitability and potential acceptance of the offered property.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses from lessors as part of the rental consideration for government leases. Bidders should use this form to provide detailed cost breakdowns.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security/Workman's Comp, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: Requires the lessor to certify the accuracy of the entered costs.

This form is critical for bidders (lessors) to accurately estimate and document their costs associated with providing services and utilities, as well as ownership expenses. The information provided here will likely form the basis for rental rate negotiations and the overall determination of fair market value for the leased space. Bidders must complete this form thoroughly and accurately to support their proposals.

Form / Attachment / Pricing Sheet

This document is "Exhibit F Form 1364 Proposal to Lease Space" dated January 2023. It is a form intended for bidders to propose leasing space as part of a government opportunity.

• The form likely requires details related to the proposed space, such as location, size, amenities, and lease terms.
• Specific instructions for completion and submission are expected to be included within the form or referenced by it.

Bidders must complete and submit this form as part of their proposal to lease space. It is a critical component for evaluating the proposed lease terms and suitability of the space offered.

Forms / Attachments / Pricing Sheets

This document, "Exhibit E 3517B General Clauses," outlines the standard clauses applicable to the acquisition of leasehold interests in real property. It serves as a comprehensive list of general clauses that will be incorporated into the lease agreement.

The document is organized by category, including:

• General: Definitions, subletting, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, and compliance with applicable law.
• Payment: System for Award Management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA audit and records—negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the government's interest when subcontracting, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages—subcontracting plan.
• Cybersecurity: Security requirements.
• Other Clauses: Including clauses related to personal identity verification, basic safeguarding of covered contractor information systems, security prohibitions and exclusions, and clauses incorporated by reference.

This document is crucial for potential bidders as it details the contractual obligations, rights, and responsibilities of both the Lessor and the Government. Understanding these general clauses is essential for assessing the full scope of the lease agreement, potential risks, and compliance requirements. Bidders should review these clauses to ensure they can meet all stipulated conditions and to inform their proposal strategy and pricing.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the standard instructions and provisions for offerors responding to solicitations for real property leases. It details the procedures for submitting proposals, modifications, and revisions, as well as the conditions under which late submissions may be considered.

• Definitions: Clarifies terms such as "Discussions," "In writing," "Proposal modification," and "Proposal revision."

• Amendments: Requires offerors to acknowledge receipt of any solicitation amendments.

• Submission: Specifies that proposals should be submitted on prescribed forms, signed, and may require partnership details or corporate officer signatures. It also addresses the submission of proposals via facsimile.

• Late Proposals: Outlines conditions under which late proposals, modifications, or revisions may be accepted, including specific mailing and transmission deadlines, and exceptions for Government mishandling or if it's the only proposal received.

• Withdrawal: Allows offerors to withdraw proposals by written notice or telegram before award.

• Data Restrictions: Provides instructions for offerors wishing to restrict the disclosure and use of data submitted in their proposals.

• Lease Award: States the Government's intent to award to the responsible offeror with the best value, reserves the right to reject proposals, and may conduct discussions.

• The document pertains to the acquisition of leasehold interests in real property.

• Submission: Proposals must be submitted on prescribed forms, signed, and may be submitted via facsimile. Specific instructions for late submissions and withdrawals are provided.

• Evaluation: The Government intends to award based on best value after evaluation and potential discussions. Offerors are encouraged to submit their best terms initially.

• Not explicitly detailed in this provision, but the document is part of a larger solicitation process.

• This document incorporates by reference several other provisions, including "PARTIES TO EXECUTE LEASE," "SERVICE OF PROTEST," "FACSIMILE PROPOSALS," "SYSTEM FOR AWARD MANAGEMENT – LEASING," "UNIQUE ENTITY IDENTIFIER," and "SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS."

• Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance.

Form / Attachment / Pricing Sheet

This document, "Exhibit B Agency Specific Requirements ASR v4.pdf", outlines the specific requirements for the VA Southern Nevada Health Care System, Las Vegas North Primary Care Clinic. It details various aspects of space, administrative, signage, telecommunications, and physical security requirements.

• Space Requirements: Includes criteria for single-floor occupancy, elevator requirements, location restrictions (proximity to certain establishments), parking (40 spaces total, including 2 accessible), and general design criteria referencing other VA documents (LDN, RDM, Room Templates for Leased Space).
• Administrative Requirements: Covers pest control (Integrated Pest Management), building maintenance frequency, and janitorial services (eco-friendly products, specific cleaning schedules).
• Signage Requirements: Mandates VA-standard signage, including life safety, room identification, wayfinding, parking, and exterior signage types.
• Telecommunications: Outlines requirements for cabling, pathways, and equipment, including coordination with VA Communications POC.
• Physical Security: Details requirements for security monitoring, duress alarms, intrusion detection, and emergency power backup.
• Attachments: Lists several attachments that provide further detail, including:
  • Attachment A: VA Leased CBOC Design Narrative (LDN)
  • Attachment B: Room Data Matrix (RDM)
  • Attachment C: Conceptual Floor Plan
  • Attachment D: Program For Design (PFD)
  • Attachment E: Room Templates for Leased Space

This document is crucial for bidders as it defines the specific technical and design standards that must be met for the leased space. It provides detailed requirements for construction, finishes, systems, and security, which will directly impact the scope of work, design proposals, and ultimately, the cost of the project. Understanding these requirements is essential for developing a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document is a GSA Lease Template (L100, Rev. 2/2026, V2) that outlines the terms and conditions for a lease agreement. It is not a solicitation or SOW, but rather a template that will be completed by the Government upon selection of a successful offeror. The template details the lease structure, including parties, premises, lease term, rent, and various clauses related to construction, maintenance, utilities, and other obligations.

• Lease Identification: Lease No. 36C24W26L0019.
• Parties: The Lessor (property owner) and the Government (Department of Veterans Affairs).
• Premises: Description of the leased space, including square footage and common area factor.
• Lease Term: Specifies the firm term and potential renewal rights.
• Rent and Consideration: Outlines the shell rent, operating costs, and any free rent periods.
• Tenant Improvements (TIs): Details requirements for TIs, including design, construction, and pricing proposals.
• Construction Standards: Specifies requirements for building shell, finishes, MEP systems, and other construction elements.
• Utilities and Services: Defines responsibilities for utilities, HVAC, janitorial services, snow removal, and maintenance.
• Other Clauses: Includes sections on accessibility, energy independence, indoor air quality, hazardous materials, and security requirements.

This document serves as a template for the final lease agreement. Potential bidders should review this document to understand the comprehensive requirements and obligations that will be part of the lease if they are awarded the contract. It provides insight into the Government's expectations regarding the leased space, construction standards, ongoing maintenance, and other contractual terms. Specific sections on Tenant Improvements, Construction Standards, and Utilities are particularly relevant for understanding the scope of work and associated costs.