X1JZ--Cottonwood Succeeding Lease Package
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Northern Arizona VA Health Care System, has issued a Special Notice regarding its intent to award a succeeding lease for 9,500 rentable square feet (RSF) of clinic space in Cottonwood, AZ. The VA requires continued occupancy for a 10-year term starting September 30, 2026, to support the Cottonwood Community Based Outpatient Clinic (CBOC). While the VA intends to negotiate with the incumbent lessor, Cottonwood Industrial LLC, this notice provides an opportunity for other interested parties to propose alternative, fully compliant medical/clinic space.
Scope of Requirement
The VA currently occupies 9,500 RSF at 501 S. Willard St, Cottonwood, AZ 86326, with the current lease expiring October 6, 2026. The requirement is for 9,500 RSF of contiguous clinical/medical space for a 10-year lease term, commencing September 30, 2026.
Intent to Award & Rationale
In accordance with GSAR 570.402 (Succeeding Leases), the Government intends to negotiate a succeeding lease with the incumbent lessor, Cottonwood Industrial LLC. This decision is based on market research (LoopNet and CoStar) which identified zero acceptable properties within the delineated area and none meeting VA requirements in extended areas. A cost-benefit analysis was not required due to the lack of acceptable alternative locations. The anticipated rates from the incumbent have been determined fair and reasonable by the VA Lease Contracting Officer.
Opportunity for Alternative Properties
The VA is providing this public notice to ensure any potential alternative locations have the opportunity to respond. Interested parties must be capable of offering fully compliant medical/clinic space meeting the following criteria:
- Space: 9,500 RSF contiguous.
- Availability: No later than September 30, 2026.
- Location: Within the delineated area surrounding Cottonwood, AZ.
- Compliance: Capable of meeting all VA outpatient clinic requirements. Relocation, build-out, and other Government costs will be considered when evaluating the economic advantage of moving to an alternative site.
Submission Requirements
Interested parties must provide:
- Building name and address.
- Proof of site control (owner or authorized agent).
- Available RSF and floor plan.
- Evidence the property can meet VA clinic space requirements.
- Proposed rental terms.
- Confirmation of availability by September 30, 2026. Submissions must be sent via email only.
Contract & Timeline
- Type: Special Notice - Intent to Award a Succeeding Lease
- Lease Term: 10 years
- NAICS Code: 531120 (Lessors of Nonresidential Buildings)
- PSC Code: X1JZ (Lease/Rental Of Miscellaneous Buildings)
- Response Deadline: June 10, 2026, 5:00 pm Pacific Time
- Published Date: May 26, 2026
Point of Contact
Jason Call, Lease Contracting Officer, U.S. Department of Veterans Affairs. Email: Jason.call2@va.gov.