x2 Hematology Analyzers and Reagents, Keller Army Community Hospital

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a Hematology Analyzer. It details the essential technical capabilities, features, and requirements that the analyzer must possess to meet the needs of the procuring entity.

• Core Capabilities: Perform RBC count, WBC count, hemoglobin, hematocrit, RBC indices, retic count, and a 6-part WBC differential including immature granulocytes (IG% and IG#). Must also count WBC and RBC in body fluids and perform reticulocyte analysis (reticulocyte %, Absolute reticulocytes, IRF and RET-Hemoglobin).
• Reagent Requirements: Hemoglobin detection reagents must be cyanide-free. Reagents must be flushable into hospital waste lines when diluted.
• Operational Features: Autoloader walk-away capabilities, secondary aspiration for bullet tubes, advanced software for detecting interferences, automatic rerun and reflex capabilities.
• Performance & Stability: Must allow for 48-hour sample stability.
• Physical Constraints: Footprint must not exceed 40" wide, 40" tall, and 34" depth, with space for reagents and waste.
• Quality & Service: Must include an inter-laboratory quality assurance program and a service contract for parts and labor.
• Connectivity: Must interface with MHS Genesis and operate on the DHA network with an approved Authorization to Operate (ATO).
• Approvals: Must be FDA approved.

This document defines the minimum technical specifications and operational requirements for a hematology analyzer. Vendors responding to a related solicitation must ensure their proposed analyzer meets all listed salient characteristics. Failure to meet these requirements may result in disqualification. It is crucial for bidders to carefully review each point to confirm compliance and to accurately represent their product's capabilities in their proposals.

Sources Sought Synopsis / Market Research

This document is a Sources Sought Synopsis issued by the Health Readiness Contracting Office (HRCO) to conduct market research for a full-service maintenance agreement for two (2) fully automated Hematology Analyzers and Reagents at Keller Army Community Hospital, West Point, NY. The goal is to identify interested parties with the resources to support this requirement and to determine the appropriate procurement method. This is NOT a solicitation for proposals.

• Requirement: Full-service maintenance agreement for two (2) fully automated Hematology Analyzers and Reagents.

• Location: Keller Army Community Hospital, West Point, NY.

• NAICS Code: 334516 Analytical Laboratory Instrument Manufacturing.

• Information Requested: Organizations interested and capable of performing these services should provide:

  1. Organization name, address, email, website, telephone number, and ownership type.
  2. Tailored capability statements demonstrating organizational and staff capability, including documentation. If subcontracting or teaming is planned, describe the administrative and management structure.

• Potential Set-Aside: Based on responses, the requirement may be set-aside for small businesses or procured through full and open competition.

• Award: Will be a single award.

• Deadline: 6 February 2026 at 2:00 PM EST.

• Submission Method: Email responses to cotrena.y.brownjohnson.mil@health.mil.

• Note: Telephone inquiries will not be accepted. No feedback or evaluations will be provided on submissions.

This appendix provides an excerpt from the Statement of Work detailing the requirements for the Hematology Analyzers and Reagents, including:

• General: Non-personnel services for a full-service maintenance agreement.
• Scope: Provision of analyzers, ancillary equipment, maintenance, services, repairs, support parts, and training.
• Salient Characteristics: Specific capabilities required for the Hematology Analyzers (e.g., RBC/WBC counts, hemoglobin, hematocrit, retic count, 6-part WBC differential, cyanide-free reagents, autoloader, FDA approval, 48-hour sample stability, small footprint, interface with MHS Genesis).
• Workload: Annual and weekly usage estimates for tests and reagents.
• Security Requirements: Base access, key control, and adherence to federal and local MTF regulations.
• Government Furnished: Facilities, secure internet access, equipment, and protective clothing.
• Contractor Furnished: Supplies, equipment, facilities, and services not provided by the government.
• Specific Tasks: Preventive maintenance, repair services, technical assistance, reagent delivery standards, and service reporting requirements.