Large Area Maintenance Shelter (LAMS) Repair / Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for inspection, maintenance, and repair services for three Large Area Maintenance Shelters (LAMS) at the Defense Logistics Agency (DLA) Disposition Services facility in Pendleton.

• LAMS Description: Three structures, approximately 75' long, 60' wide, 16' high at the eave, and 30' high at the center.

• Key Tasks:

  • Semi-annual (every six months) inspections and maintenance.
  • Repairs within 15 days of request.
  • Callback services within three business days for identified defects.
  • Inspections and maintenance to be performed according to manufacturer's guidance.
  • Specific inspection points include anchoring units, concrete pads, electrical components, sandbags, sealing material, bay doors, flat ends, personnel doors, metal coil doors, fabric sliding doors, interior/exterior lights, control panels, main power connections, and smoke detectors.
  • Repair and/or replacement of items/parts as needed.
  • Cleaning of workspace and disposal of debris.
  • Final inspection with the COR.

• Reporting: Submit a final report within 30 days of completion for all services.

• Repairs must be completed within 15 days of request.

• Callback services must be completed within three business days.

• Semi-annual inspections/maintenance must be completed within 30 days of COR order.

• Acceptable Performance Limits (APLs) are defined in Attachment 3.

• Period of Performance: One 12-month base period and four 12-month options, not to exceed five years.

• Place of Performance: DLA DS Pendleton facilities during normal business hours, excluding federal holidays or facility closures.

• Contract Type: Firm Fixed Price (FFP).

• Contractor Furnished: Personnel, equipment, tools, electronic functional test equipment, materials, supervision, quality control, Personal Protective Equipment (PPE), forklifts, scissor lifts, and labor for repairs and spill cleanup.

• Government Furnished: Workspace and utilities.

• Compliance: Adherence to USMC regulations, CFRs, NFPA, and IEEE standards.

• Federal Holidays: Services not required on 11 Federal Holidays unless approved.

• Base Access & Security: Contractor must comply with all installation access and security policies.

• Spill Responsibility: Contractor is solely responsible for all spills or leaks and their cleanup at no cost to the USG.

• Invoicing: Monthly through the DoD Wide Area Workflow (WAWF) system.

• Proposal Submission: Detailed requirements for format, content, and past performance are outlined, with past performance being a significantly more important evaluation factor than price.

Form / Attachment / Pricing Sheet

This document is a price schedule for the "DLA DS Pendleton LAMS Inspection/Maintenance/Repair" opportunity. It outlines the pricing structure for the base period and four option periods.

• Service: Inspection/Maintenance/Repair of LAMS (as detailed in PWS section 2).
• Unit of Issue: Each (EA).
• Amount: 2 units are listed for each period.
• Price: The price per unit is listed as $0.0 for all periods.
• Extended Price: The extended price is $0.0 for all periods.
• Periods: Includes a Base Period (12 Months) and four Option Periods (12 Months each).

This price schedule indicates that the proposed pricing for the Inspection/Maintenance/Repair of LAMS is $0.0 for all contract periods. Bidders should carefully review this schedule and ensure it aligns with their understanding of the requirements and their proposed costs. This may suggest that the cost is covered elsewhere or is a placeholder. Further clarification may be needed regarding the pricing structure.

Form / Attachment / Pricing Sheet

This document outlines the Acceptable Performance Levels (APLs) for various deliverables and services under the contract. It details the standards, timeframes, and performance metrics that must be met, along with the consequences for failing to achieve these levels.

• Deliverables/Services: Sign in on visitor log, Inspection/Preventive Maintenance of LAMS, Repairs requests, and Call Back Service.
• Standards: Specific requirements for each deliverable, such as signing visitor logs upon arrival, completing all LAMS inspection items, providing onsite support for repairs, and troubleshooting ineffective repairs.
• Time Frame: Defined periods for completing tasks, such as prior to commencing services, within 150 days of start of work for inspections, within 15 days for repairs, and within three business days for call-back notifications.
• Clause: References specific clauses within the Performance Work Statement (PWS) related to each performance level (e.g., PWS 2.a., PWS 2.c., PWS 2.d.).
• Acceptable Performance Level: Defines the criteria for successful performance, including limits on failures, inspection completion rates, and report timeliness/accuracy.
• Reduction for Failed APL: Specifies that payment may not be made until the APL is achieved.

This document is crucial for bidders as it clearly defines the performance expectations and quality standards required for contract execution. Understanding these APLs is essential for developing accurate proposals, estimating resource needs, and ensuring compliance to avoid payment reductions.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5635, Revision No. 29) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in California, County of San Diego.

• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and the required hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed at the end, including rates for regular contracts and those covered by Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) to covered contracts.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays.
• Conformance Process: Details the procedure for classifying service employees not listed in the wage determination.

This document is crucial for bidders to understand the minimum labor costs associated with the opportunity. It specifies the required wages and benefits for all service employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these minimums to comply with the Service Contract Act.

Performance Work Statement (PWS)

To provide inspection, maintenance, and repair services for three (3) Large Area Maintenance Shelters (LAMS) at the Defense Logistics Agency (DLA) Disposition Services (DS) Pendleton facility. These services are critical for maintaining operational readiness.

• LAMS Structures: The contract covers three existing Creative Tent FTS 100 LAMS, each approximately 75’ long, 60’ wide, and 16’ high at the eave, rising to 30’ at the center.

• Services: Includes semi-annual inspections/maintenance, repairs within 15 days of request, and callback services for defective repairs within 3 business days.

• Inspection Details: Inspections must follow manufacturer guidance and include checking anchoring units, electrical systems (lights, outlets, control panels), sandbags, sealing material, bay doors, flat end siding, personnel doors, metal coil doors, manually operated fabric sliding doors, and smoke detectors.

• Repairs: Repair and/or replace all items/parts as required during maintenance and inspections.

• Reporting: Submit a final report summarizing completed repairs/maintenance within 30 days of completion for each request.

• Site Requirements: Clean workspace daily, remove debris, and perform a final inspection with the COR.

• Semi-annual inspections/maintenance within 30 days of COR order.

• Repairs completed within 15 days of COR/KO request.

• Callback services completed within 3 business days of notice.

• Final report submitted within 30 days of completion.

• Adherence to manufacturer guidance, USMC, CFR, NFPA, and IEEE regulations.

• Period: One 12-month base period with four 12-month option periods, not to exceed five years.

• Place: DLA DS Pendleton facilities during normal business hours, excluding US federal holidays or facility closures.

• Contract Type: Firm Fixed Price (FFP).

• Contractor Furnished: All personnel, equipment (including forklifts/scissor lifts), tools, materials, supervision, and quality control.

• USG Furnished: Workspace and utilities.

• Access & Security: Contractor must coordinate base access, comply with all Base Command security policies, and ensure employees carry proper identification. Vehicles are subject to search.

• Quality Control: Contractor must develop and implement a Quality Control Plan (QCP) within 10 business days of award.

• Spill Responsibility: Contractor is solely responsible for cleaning up any spills caused by their actions, at no cost to the USG, and must report spills immediately.

• Invoicing: Monthly via DoD Wide Area Workflow (WAWF).