Xspress 3X Mk2 8-channel

Form / Attachment / Pricing Sheet

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR" for the procurement of specific items. It outlines the terms and conditions of the purchase, including item descriptions, quantities, pricing, delivery instructions, and quality assurance requirements.

• PO Number: BNL-0000476476
• Date: 03/11/2026
• Vendor: ANY VENDOR
• Bill To: Brookhaven National Lab
• Ship To: Brookhaven National Lab (Receiving: Bldg 98 Rochester St, Upton, NY 11973)
• Items:
  • 1.000 Xspress 3X Mk2 8-ch system
  • X3X2 8CH Control Server Zero Rated SMA (m) to BNC (m) CS29 Low Loss - 2m
• Quality Assurance Requirements: References BNL-QA-101, including general requirements for quality systems, conformance, assessment, change approval, subcontractor responsibility, conformance responsibility, protection of material, M&TE calibration, suspect counterfeit parts, ESD control, electrical/fire protection/scaffolding equipment, hoisting/rigging, powered machine shop equipment, vehicle-mounted elevating equipment, self-propelled elevating work platforms, manually propelled elevating aerial platforms, boom supported elevating work platforms, powered industrial trucks, used industrial equipment, Global Harmonized System compliance, age/shelf life control, and product recall alerts.
• Special Requirements: Includes submission of an Operating-Maintenance Manual with the shipment of the first item.

This document serves as a sample purchase order and is not an actual offer to buy. It details the specific items being procured, the contractual representative, delivery locations and hours, shipping requirements (including advance notification for heavy shipments and unacceptable packing materials), invoicing procedures, and extensive quality assurance and special requirements that a vendor must adhere to if awarded a contract for these items. Bidders should review these requirements carefully to ensure compliance.

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework between BSA and its contractors.

• Definitions (Article 1): Defines key terms such as "Agreement," "BSA," "Brookhaven," and "Contract Documents" to ensure clarity.
• Order of Precedence (Article 2): Specifies how to resolve inconsistencies between different parts of the agreement (Contract, Special Terms, Supplemental Terms, General Terms, SOW, Specifications, Drawings).
• Acceptance and Complete Agreement (Articles 3 & 4): Outlines conditions for agreement acceptance and states that this document constitutes the entire agreement.
• Termination (Articles 11 & 12): Details BSA's rights to terminate for convenience or default, including contractor obligations and payment terms.
• Payment (Article 13): Specifies payment terms (net 30 days) and invoicing procedures.
• Changes (Article 14): Requires written agreement for any modifications to the terms.
• Inspection and Warranty (Articles 15 & 18): Covers BSA's right to inspect goods/services and contractor warranties.
• Compliance with Laws (Article 20): Mandates contractor adherence to all applicable federal, state, and local laws.
• Patent Indemnity (Article 23): Outlines contractor liability for patent infringement related to supplied items or services.
• Suspect/Counterfeit Items (Article 26): Prohibits the use or delivery of suspect or counterfeit parts and details procedures if found.
• Incorporated Clauses (Articles 31-85): Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, covering a wide range of topics including ethics, labor, security, and environmental compliance. Bidders should review these for specific requirements relevant to their scope of work.