Y1AA--656-20-130 Repair Building 50 Basement Kitchen 656-26-2-3204-0002

Solicitation

This solicitation is for the remodeling of the existing Dish Room and Tray Service Line in Building 50 Basement Kitchen. The project aims to address failing architectural, mechanical, electrical, plumbing (MEP), and HVAC systems. The work involves approximately 4,000 sq ft for Nutrition and Foods, and 2,000 sq ft for common areas, including site preparation for new kitchen equipment. Construction will be phased to minimize impact on current operations.

• Remodel existing Dish Room and Tray Service Line.

• Address failing Architectural, Mechanical, Electrical, Plumbing (MEP), and HVAC systems.

• Phased implementation (two phases or less).

• Site preparation for new kitchen equipment.

• Construction phasing plans to minimize impact on occupied areas.

• Project Number: 656-20-130

• Estimated construction cost range: $2,000,000 to $5,000,000.

• Period of Performance: 320 Days (PoP)

• Offers are due by 10:00 AM CST on January 29, 2026.

• Bids must be submitted electronically via email to daniel.dobler@va.gov.

• A virtual bid opening will be held via Microsoft Teams.

• Award will be made to the responsible bidder whose bid is most advantageous to the government, considering price.

• This solicitation is a set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns.

• Offerors must represent that they are an eligible SDVOSB, a small business under the assigned NAICS code, and listed in www.veterans.certify.sba.gov.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45 million size standard.

• A site visit is scheduled for January 6, 2026, at 2:30 PM (CT) at the Saint Cloud, MN VAMC.

• Technical questions are due by January 15, 2026, at 10:00 AM (CT) via email to daniel.dobler@va.gov.

• Bidding materials are available electronically on SAM.gov.

• Offerors are responsible for obtaining and acknowledging all amendments.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It serves as a mandatory certification for offerors to acknowledge and agree to comply with the limitations on subcontracting requirements as specified in the solicitation and resultant contract.

• Services: Contractors must not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• General Construction: Contractors must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Special Trade Construction: Contractors must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Certification Acknowledgement: Offerors acknowledge that this certification is subject to penalties under Title 18, United States Code, Section 1001, for false or fraudulent statements.

• Cooperation: Offerors agree to cooperate with the VA and provide documents to demonstrate compliance.

• Consequences of Non-Compliance: Failure to comply may result in referral to the VA Suspension and Debarment Committee, fines, or prosecution.

• Mandatory Submission: The formal certification must be completed, signed, and returned with the bid, quotation, or proposal. Offers without this certification will be deemed ineligible for award.

• Compliance Requirement: Bidders must understand and plan for these subcontracting limitations to ensure compliance if awarded a contract. The specific percentage limitation (50%, 85%, or 75%) depends on the contract type (Services, General Construction, or Special Trade Construction).

Form / Attachment / Pricing Sheet

This document outlines the VA Privacy Training requirements for personnel who do not have access to VA computer systems or direct access to or use of VA Sensitive Information. It details the responsibilities for protecting VA sensitive information and outlines the applicable privacy laws and rules.

• Defines VA Sensitive Information and Protected Health Information.
• Provides examples of "incidental" disclosures.
• Lists safeguards personnel must follow to secure VA sensitive information.
• Details six key privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Explains privacy rules concerning use and disclosure of protected health information.
• Outlines enforcement mechanisms for privacy violations.
• Includes a signature section for employees, contractors, and supervisors to acknowledge responsibility for protecting veteran information.

This document is relevant to bidders as it specifies a mandatory training requirement for personnel who may interact with or be exposed to VA sensitive information, even indirectly. Contractors must ensure their personnel complete this training and understand their obligations regarding the protection of veteran data. The signature block indicates a requirement for contractors to provide a copy of the completed form to their supervisor/contracting officer and the facility Privacy Officer, which may impact onboarding and compliance processes for awarded contracts.

Form / Attachment / Pricing Sheet

This document contains the Table of Contents for the VHA Master Specifications, Volume 3, Divisions 26-43, for the "Repair Building 50 Basement Kitchen" project. It outlines the various specification sections included in this volume.

• Divisions covered: 00 through 48.
• Specific sections listed include General Requirements, Existing Conditions, Concrete, Masonry, Metals, Wood, Plastics and Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Equipment, Fire Suppression, Plumbing, Heating, Ventilating, and Air Conditioning (HVAC), Integrated Automation, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, Utilities, Transportation, and Electrical Power Generation.
• Each section includes a section number and title, and a date.

This document provides a comprehensive overview of the technical specifications that bidders must adhere to for the "Repair Building 50 Basement Kitchen" project. It helps bidders understand the scope of work and the specific technical requirements for various building systems, particularly those related to electrical, communications, and fire alarm systems. Bidders can use this as a guide to identify relevant sections for detailed review and proposal preparation.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" which serves as a wage determination for building construction projects in Stearns County, Minnesota. It outlines the prevailing wage rates and fringe benefits required for various labor classifications under applicable Executive Orders (EO 14026 and EO 13658).

• General Decision Number: MN20250099, dated 06/13/2025.
• Applicable Area: Stearns County, Minnesota.
• Construction Type: Building projects (excluding single-family homes or apartments up to 4 stories).
• Executive Orders: Details the applicability of EO 14026 (minimum wage $17.75/hour) and EO 13658 (minimum wage $13.30/hour) based on contract award or renewal dates.
• Labor Classifications and Rates: Provides a detailed list of job classifications (e.g., Electrician, Carpenter, Laborer) with their corresponding hourly wage rates and fringe benefits.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal construction contracts. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor standards, which will be a factor in proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document provides the "List of Drawings" for the "Repair Building 50 Basement Kitchen" project (VA Project # 656-20-130). It serves as a crucial part of the contract specifications, detailing all accompanying drawings.

• Drawing Numbers and Titles: The document lists drawing numbers and their corresponding titles, categorized by division (e.g., General, Architectural Demolition, Architectural, Plumbing, Mechanical, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, Utilities, Transportation, Electrical Power Generation).
• Divisions Covered: The list includes drawings for Divisions 01 through 48, covering a wide range of project aspects.
• Total Sheet Count: The document indicates a total of 53 sheets.

This document is essential for bidders to understand the scope and detail of the project by referencing the specific drawings that form part of the contract specifications. It helps in accurately assessing the work required and preparing a comprehensive bid.

Form / Attachment / Pricing Sheet

This document contains the "100% CONSTRUCTION DOCUMENTS" for the "REPAIR BUILDING 50 BASEMENT KITCHEN" project at the ST CLOUD VA HEALTHCARE SYSTEM. It includes a comprehensive set of architectural, structural, mechanical, electrical, and plumbing drawings, along with code reviews, accessibility details, and infection control risk assessments.

• Drawings: A detailed set of plans covering demolition, floor plans, reflected ceiling plans, wall sections, details, site/phasing, fire protection, plumbing, mechanical, and electrical systems.
• Schedules: Includes door schedules, plumbing fixture schedules, grease interceptor schedules, and electrical panel schedules.
• Specifications: General notes and specific details related to various building systems and safety requirements.
• Risk Assessments: Infection Control Risk Assessment (ICRA) and code reviews are provided.

This document is critical for potential bidders as it outlines the complete scope of work for the kitchen repair project. It provides all necessary technical details, specifications, and requirements for accurate bidding and project execution. Bidders must review these documents thoroughly to understand the full extent of the renovation, including demolition, new installations, and compliance with all applicable codes and standards.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remodel the existing Dish room and Tray Service Line in Building 50's basement, addressing failing Architectural, Mechanical, Electrical, Plumbing (MEP), and HVAC systems, as well as deteriorated wall, ceiling, and flooring finishes.

• Base Project: Remodel of approximately 4,000 sq ft for Nutrition and Foods and 2,000 sq ft for common/impacted space.

• Demolition: Removal of existing kitchen dish room and tray service line equipment and materials not scheduled for reuse.

• New Construction: Includes Building 50 Basement Kitchen rooms 7-10 (Dish room and Tray Service Line).

• Phasing: The project will be implemented in two phases, with the tray line space as the first phase, followed by the dish room.

• Coordination: Requires coordination with the VA for utility shutdowns, road systems, and phasing to minimize impact on 24/7 operations.

• Work Hours: Standard hours are 8:00 AM to 4:30 PM, Monday-Friday, excluding Federal Holidays. Off-hours and weekend work may be required.

• Phasing Notification: Contractor must notify the COR 15 calendar days before starting work in each specific area and allow a minimum of 20 calendar days between phases for VA activations and staff relocation.

• Reporting: Contractor must provide digital construction application (e.g., Procore) for tracking submittals, RFIs, schedules, change orders, meeting minutes, inspection reports, etc.

• Duration: Substantial completion is anticipated 310 calendar days after Notice to Proceed (NTP).

• Location: Building 50 Basement, St. Cloud VA Health Care System.

• Asbestos/Lead: Presence of asbestos and/or lead finds are anticipated on a limited basis.

• VA Furnished Equipment: Some equipment will be provided by the VA.

• Superintendent: A dedicated job superintendent is required for the project.

• Access & Badging: Contractor staff require PIV badging and background investigations, which can take up to two months. VA Privacy Training is mandatory prior to site work.

• Occupied Facility: Building 50 is occupied; work in immediate alteration areas may require vacating the room or performing work off-hours. Accommodation will be made by the VA on a case-by-case basis.

• Cost Range: Anticipated cost is between $2,000,000 and $5,000,000.

Form / Attachment / Pricing Sheet

This document contains the project specifications, Volume 2, Divisions 21-25, for the "Repair Building 50 Basement Kitchen" project at St. Cloud, MN. It details the 100% construction documents dated 09-30-2025.

• Divisions Covered: 21 (Fire Suppression), 22 (Plumbing), 23 (Heating, Ventilating, and Air Conditioning - HVAC), 25 (Integrated Automation), 26 (Electrical), 27 (Communications), 28 (Electronic Safety and Security), 31 (Earthwork), 32 (Exterior Improvements), 33 (Utilities), 34 (Transportation), 48 (Electrical Power Generation).
• Specific Sections Detailed: Includes sections on Wet-Pipe Sprinkler Systems (21 13 13), Common Work Results for Plumbing (22 05 11), General-Duty Valves for Plumbing Piping (22 05 23), Plumbing Insulation (22 07 11), Commissioning of Plumbing Systems (22 08 00), Facility Water Distribution (22 11 00), Facility Sanitary and Vent Piping (22 13 00), Sanitary Waste Interceptors (22 13 23), Plumbing Fixtures (22 40 00), Common Work Results for HVAC (23 05 11), General Motor Requirements for HVAC and Steam Generation Equipment (23 05 12), Noise and Vibration Control for HVAC Piping and Equipment (23 05 41), Testing, Adjusting, and Balancing for HVAC (23 05 93), HVAC and Boiler Plant Insulation (23 07 11), Commissioning of HVAC Systems (23 08 00), Direct-Digital Control System for HVAC (23 09 23), Hydronic Piping (23 21 13), Steam and Condensate Heating Piping (23 22 13), HVAC Ducts and Casings (23 31 00), HVAC Fans (23 34 00), HVAC Air Cleaning Devices (23 40 00), Air Coils (23 82 16), Packaged, Outdoor, Central-Station Air-Handling Units (23 74 13), Convection Heating and Cooling Units (23 82 00).

This document is crucial for bidders as it contains the detailed technical specifications for various building systems, including fire suppression, plumbing, HVAC, electrical, communications, and safety systems. It outlines the specific requirements for materials, installation, testing, and performance standards that must be met for the "Repair Building 50 Basement Kitchen" project. Bidders must review these specifications to understand the scope of work, material requirements, and compliance standards to accurately prepare their proposals and ensure their proposed solutions meet all project requirements.

Questions & Answers / Clarifications

This document is a template for recording questions and answers related to a solicitation. It is intended to facilitate clarification of solicitation details between the government and potential bidders.

This document provides a structured format for submitting and responding to questions. It includes columns for:

• A sequential number (#)
• A reference to the Statement of Work (SOW) section the question pertains to
• The vendor's question
• The government's answer

As this is a blank form, no specific questions or answers are provided. Bidders would use this template to submit their inquiries.

This document, once completed with actual questions and answers, would serve to clarify requirements, potentially impacting bidder understanding of scope, deliverables, and submission instructions. It does not, in its blank state, alter any solicitation deadlines or requirements.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services for Project # 656-20-130, "Repair Building 50 Basement Kitchen," located at the Saint Cloud VA Health Care System. The Department of Veterans Affairs, Network Contracting Office 23, will issue an Invitation for Bid (IFB) on or about November 14, 2025.

• Remodel the existing Dish room and Tray Service Line in Building 50 basement kitchen.

• Address failing Architectural, Mechanical, Electrical, Plumbing (MEP), and Heating Ventilating and Air Conditioning (HVAC) Systems.

• Repair or replace walls, ceiling, and flooring finishes.

• Incorporate site preparation for new kitchen equipment.

• Construction will be performed in two (2) phases or less.

• Approximately 4,000 sq ft for Nutrition and Foods, and 2,000 sq ft for common/phasing space will be remodeled.

• Construction must be in accordance with Contracting Documents, Scope of Work (SOW), NFPA, local building codes, and VA facility standards.

• Magnitude of Construction: $2,000,000 – $5,000,000.

• Period of Performance: 320 days from receipt of the Notice to Proceed.

• Response Date/Time/Zone: January 7, 2026, 10:00 AM Central Time, Chicago, USA.

• Solicitation Availability: The IFB will be available for download on SAM.gov (https://sam.gov/content/opportunities) on or about November 14, 2025. Bidders are responsible for monitoring this site for all solicitation documents and amendments.

• Questions: All questions must be submitted in writing via email to Daniel.dobler@va.gov. No telephone inquiries will be answered.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Requirements: Bidders must be registered and certified as an SDVOSB in the Veteran Small Business Certification (VetCert) database (https://search.certifications.sba.gov/) at the time of bid submission.

• Other Registrations: Bidders must have a Unique Entity Identifier (UEI) and be registered and active in SAM.gov. Online Representations and Certifications in SAM must be completed. The awardee must have a current VETS4212 Federal Contractor Reporting filing (if applicable).

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45 million.

• Place of Performance: Saint Cloud VA HCS, 4801 Veterans Dr, St Cloud, MN 56303, USA.

• Contracting Office: Network Contracting Office 23, Saint Paul, MN.

• Point of Contact: Daniel Dobler, Contract Specialist (daniel.dobler@va.gov, 651-293-3015).