Y1BG--652-23-105 Campus Wide Camera (Construction)

Solicitation / RFP / RFQ

This solicitation is for the "Campus Wide Camera System (Construction) Project" at the Richmond V.A. Medical Center. The project aims to modernize the security camera system with analytics to comply with VA directives and enhance security, provide an easy-to-use system, minimize on-premises infrastructure, and increase cybersecurity posture. The estimated magnitude of construction is between $2,000,000 and $5,000,000.

• Demolition and removal of existing cameras.

• Furnishing labor and materials for the installation of new cameras and cabling.

• Performing cutting and patching, installing new conduit, and providing a complete passive camera system.

• Work will occur both indoors and outdoors across multiple buildings (500, 501, 507, 509, 511, 512, 513, 514, 515, 518, 519, 520, and 521).

• Requires various construction trades including General Laborers, Carpenters, Painters, Drywall Installers, Electricians, Communication Technicians, Surveyors, Heavy Equipment Operators, Concrete Masons, and Landscapers.

• Compliance with numerous federal laws, regulations, standards, and VA Directives and Handbooks related to information security, privacy, and construction.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 days from Notice to Proceed for the Base Bid.

• Bid Deduct Alternate 1: 300 days from Notice to Proceed.

• Bid Deduct Alternate 2: 255 days from Notice to Proceed.

• A Pre-Bid Site Visit is scheduled for May 14, 2026, at 10:00 AM EDT.

• Questions (RFIs) are due by May 20, 2026, 3:00 PM EDT.

• Bids are due electronically via email by June 4, 2026, 2:00 PM EDT.

• Bid Opening: June 5, 2026, 1:00 PM EDT, conducted online via Microsoft Teams.

• Award will be made to the responsible offeror with the lowest evaluated price. A technical bid is not required; evaluation is based on price alone.

• Bids must include a cost breakdown.

• This is a 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Contractors must be registered in SAM and verified in the SBA's VetCert database.

• The North American Industry Classification System (NAICS) code is 236220 with a size standard of $45.0M.

• Specifications and Drawings are attached and included by reference.

• Conflict between drawings and specifications will be resolved in favor of specifications.

• Bids will NOT be accepted in paper form.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit related to Solicitation No. 36C24626B0024 for the "CAMPUS WIDE CAMERA - PROJECT 652-23-105". The site visit took place on Thursday, May 14, 2026, at 10:00 AM EDT.

This document lists the companies and individuals who attended the pre-bid site visit. Potential bidders can review this list to understand which competitors or interested parties were present, which may provide insight into the competitive landscape. It also confirms attendance at a mandatory or recommended site visit, which is often a prerequisite for bidding on certain solicitations.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding the solicitation for a campus-wide security camera system. It clarifies technical requirements, administrative procedures, and contractual details.

• Verkada Mandate: The procurement does not mandate a specific vendor like Verkada. Bidders should refer to the Specifications document (Section 28 05 01 5.1) for system scope and requirements. Any ONVIF-compliant cameras meeting specifications are acceptable.
• Solution Type: The solution is not exclusively cloud-based. The system does not require an NVR or DVR, and specifications for system scope are detailed in Section 28 05 01 5.1.
• Licensing: A "5 Year Maintenance Agreement" is required as part of the bid, not necessarily fixed license periods. This agreement should include a Not-to-Exceed maximum for labor and materials annually.
• Email Address: The correct email for offerors is moses.deng2@va.gov.
• Due Date: All dates were extended; refer to Amendment 0002.
• SF1442 Form: A clean, editable version of the SF1442 form is attached.
• Conduit Reuse: Existing conduit is intended to be reused where indicated on drawings. Contractors must verify existing conditions and unit pricing is specified in section 012200.
• Video Retention: 60 days of video retention is required.
• Buy American: A "MARKET SURVEY CONSTRUCTION MATERIALS TEMPLATE" is provided to satisfy the Buy American requirement.
• Phasing: Phasing will be planned in a coordination meeting. Each TR room represents a phase, indicated on the drawings.
• Funding: The project is funded with FY26 funds.
• FedRAMP Compliance: Any proposed VSaaS, cloud-managed, or hybrid-cloud VMS must possess an active FedRAMP Moderate or High ATO listed on the official FedRAMP Marketplace at proposal submission.
• FIPS 140-3: The government is transitioning to FIPS 140-3. Proposals offering cameras with unvalidated software-based algorithms or legacy FIPS 140-2 modules without a transition date may be excluded.
• Specifications vs. Drawings: Specifications take precedence over drawings in case of deviations.
• Duct Banks: Existing duct banks have not been verified; contractors must confirm existing conditions. Unit pricing for potential issues is in specification section 012200.
• Asbestos: Minimal asbestos abatement is anticipated, primarily outside of the main building 500. Contractors should budget 1% of their bid for potential costs.
• Superintendent/SSHO/QCM: These roles can be filled by one or two individuals, provided they meet all necessary requirements.
• Field Office: A physical field office is not required, but conex boxes for material storage will be needed.
• Bonding Capacity: Refer to document 36C24626B0024_2.docx Section 2.4 for bid guarantee instructions.
• Workstations: New VA workstations are required, even if the system can be viewed on existing ones.
• Camera Model Selection: Contractors may determine the appropriate approved camera model at each location, provided specified functional coverage and performance requirements are met. The government is not prescribing specific models, only specifications.
• "F" and "FE" Abbreviations: These abbreviations refer to the same camera type (Fish Eye).
• "DH" Abbreviation: This refers to a Dual Head camera and will be added to the abbreviations list.
• Next-Gen Models: Contractors may quote the latest equivalent model if a requested model has been replaced by a next-gen version, provided it meets specifications.

This document clarifies several key aspects of the solicitation, including technical specifications for cameras and systems, procurement compliance (FedRAMP, FIPS, Buy American), administrative details (email, due dates), and contractual requirements (maintenance, staffing, site conditions). Bidders should carefully review these responses to ensure their proposals accurately address all requirements.

Amendment / Modification

This amendment (0002) to solicitation 36C24626B0024 makes the following changes:

• Provides answers to vendor questions (RFIs) in an attached spreadsheet.

• Publishes the site visit attendance log from May 14, 2026.

• Extends the public bid opening date to June 12, 2026, at 1:00 PM EDT via Microsoft Teams.

• Extends the bid submission deadline to June 11, 2026, at 2:00 PM EDT.

• The hour and date for receipt of offers has been extended.

• Several attachments are provided or referenced, including:

  • Response to Solicitation RFIs Tracker
  • Site Visit Attendance Log
  • ATTACHMENT D - WAGE DETERMINATION_revised
  • MARKET SURVEY CONSTRUCTION MATERIALS TEMPLATE
  • S02 - 36C24626B0024-Campus_02

• The deadline for bid submissions is extended to June 11, 2026, at 2:00 PM EDT.

• The public bid opening is extended to June 12, 2026, at 1:00 PM EDT.

Form / Attachment / Pricing Sheet

This document is a template for a market survey related to construction materials. It is intended for manufacturers or suppliers to provide detailed information about their products, including material descriptions, country of origin, quantities, pricing, and any supporting data.

• Material Description: Includes identification of whether the material is IT, predominantly iron/steel, or critical.
• Category: Classification of the material (e.g., IT).
• Country of Origin: Specifies where the part/component is manufactured.
• Quantity and Unit of Measure: Details the amount and unit for the quote.
• Pricing: Unit Price and Line Item Price in dollars.
• Notes: Space for additional information, such as references to GSA contracts or specific requirements.
• Regulatory Guidance: Instructions reference FAR Clauses 52.225-9 and 52.225-11 regarding the Buy American statute and requests for determination of inapplicability. It clarifies that this is a materials disclosure, not a submittal register.

Potential bidders should use this template to provide detailed product and pricing information as required by the solicitation. It is crucial for manufacturers to accurately identify the category and country of origin for each component, especially concerning IT, iron/steel, or critical materials, to comply with regulatory requirements like the Buy American statute. The provided pricing and quantity data will be used for internal analysis and potential public inspection prior to a Buy American Act determination.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" for building construction projects in the Counties of Virginia Counties of Hampton, Virginia. It provides prevailing wage rates and fringe benefits for various construction trades as determined by the U.S. Department of Labor, Wage and Hour Division.

• General Decision Number: VA20260022
• Publication Date: 05/18/2026 (latest modification)
• Construction Type: Building
• Geographic Area: Virginia Counties of Hampton*
• Applicable Trades and Rates: Includes rates for Asbestos Worker/Heat & Frost Insulator, Boilermaker, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Truck Driver, Tile Setter, Sprinkler Fitter, Sheet Metal Worker, Roofer, Painter, various Operator classifications (Roller, Loader, Forklift, Bulldozer, Bobcat/Skid Steer, Backhoe/Excavator), Laborer (Common/General, Pipelayer, Mason Tender), Glazier, Cement Mason/Concrete Finisher, Caulker, Carpenter, and Welder.
• Paid Holidays and Vacations: Specific provisions for paid holidays and vacations are noted for certain trades.
• Executive Order 13706: Information regarding paid sick leave for federal contractors is included.

This document is crucial for bidders as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction project. Bidders must use these rates when calculating their labor costs and ensuring compliance with federal regulations. Failure to adhere to these wage determinations can result in penalties.

Amendment / Modification

This amendment (0001) to solicitation 36C24626B0024 incorporates FAR 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026) (Deviation)."

• FAR Clause: FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (DEVIATION) has been added.

• All other terms and conditions of the original solicitation remain unchanged.

• The amendment does not explicitly state a change to the offer receipt deadline, but bidders should ensure their offers acknowledge this amendment.

Attachment / Specifications

This document, "ATTACHMENT A - SPECIFICATIONS.docx," outlines the detailed technical requirements for the "CAMPUS WIDE SECURITY CAMERA REPLACEMENT" project. It serves as a comprehensive guide for potential bidders, detailing the scope of work, general requirements, and specific technical standards.

• Division 00 - Special Sections: Includes Table of Contents, Seals Page, and List of Drawing Sheets.

• Division 01 - General Requirements: Covers general project requirements, safety, quality control, waste management, and commissioning.

  • 01 00 00 General Requirements: Details project scope, contractor responsibilities, and site usage.
  • 01 10 00 Summary of Work: Provides a high-level overview of the project, including the name "CAMPUS WIDE CAMERA REPLACEMENT," owner information (Veteran Administration Medical Center, Richmond), and architect details (Logos BZ, LLC).
  • 01 33 23 Shop Drawings, Product Data, and Samples: Outlines submittal procedures and requirements.
  • 01 35 26 Safety Requirements: Details extensive safety protocols, including accident prevention plans, hazard analyses, PPE, and specific safety measures for various high-risk activities.
  • 01 74 19 Construction Waste Management: Specifies requirements for managing non-hazardous construction and demolition waste, emphasizing minimization of landfill disposal.
  • 01 91 00 General Commissioning Requirements: Outlines the commissioning process for building systems.

• Division 02 - Existing Conditions: Includes site surveys, demolition, and site clearing.

• Division 07 - Thermal and Moisture Protection: Covers fireproofing and joint sealants.

• Division 09 - Finishes: Includes painting requirements.

• Division 27 - Communications: Details requirements for communications installations, including structured cabling, termination blocks, patch panels, and identification.

• Division 28 - Electronic Safety and Security: Contains specifications for the Video Surveillance System, including camera types (fixed, multi-lens, PTZ, fisheye), FIPS-validated cameras, surge protection, and cloud-based management.

• Section 00 01 15 List of Drawing Sheets: Provides a comprehensive list of accompanying drawings relevant to the specifications.

• Phased Work: The project is divided into phases (IA, IB, II, III) with specific building numbers and areas identified.

• Site Operations: Strict adherence to operations and storage area regulations (FAR 52.236-10) is required.

• Security Requirements: Detailed construction security requirements, including a security plan, procedures, key control, and document control, are outlined.

• Testing and Commissioning: Extensive requirements for testing laboratory services, quality control, and commissioning of systems are detailed.

• Environmental Controls: Temporary environmental controls are specified, including dust control and noise reduction measures.

• Waste Management: A Waste Management Plan is required, emphasizing diversion from landfills.

• Bid Itemization: The solicitation includes ITEM I (BASE BID) with Alternates Deduct No. 1 and No. 2, which modify camera quantities.

This document provides the foundational technical details necessary for bidders to understand the scope and requirements of the security camera replacement project.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Virginia. It outlines the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and related acts.

• Geographic Area: Counties of Accomack, Essex, King And Queen, King George, Lancaster, Middlesex, Northampton, Northumberland, Richmond, and Westmoreland in Virginia.
• Project Type: Building construction projects (excluding single-family homes or apartments up to and including 4 stories).
• Wage Rates & Fringes: Specific hourly rates and fringe benefit amounts are listed for various trades, including:
  • Asbestos Worker/Heat & Frost Insulator - Mechanical
  • Electrician
  • Elevator Mechanic
  • Power Equipment Operator (Bulldozer)
  • Pipefitter (Includes HVAC Unit Installation)
  • Carpenter
  • Laborer (Common or General)
  • Operator (Backhoe/Excavator/Trackhoe)
  • Plumber
  • Roofer
  • Sheet Metal Worker (HVAC Duct Installation Only)
  • Truck Driver (Dump Truck)
  • Welders (rate prescribed for craft performing operation to which welding is incidental)
• Paid Holidays: Details for paid holidays are provided for several trades.
• Vacations: Information on vacation pay credit is included for Elevator Mechanics.
• Executive Orders: Notes on Executive Order 13706 (Establishing Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors) are included, outlining their applicability to contracts awarded on or after specific dates.

Bidders must use these prevailing wage rates when preparing their proposals for any federal or federally assisted construction contracts in the specified Virginia counties. Failure to comply with these wage requirements can lead to contract violations. The document also provides information on how to request wage rate clarifications or appeal decisions.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT C - BID ITEMS COST BREAKDOWN.xlsx", provides a template for bidders to submit their cost breakdown for the base bid and any potential deductive items. It is intended to detail the labor, material, and total costs associated with various construction divisions.

• The spreadsheet is divided into multiple sheets, each corresponding to a "BID ITEM" (e.g., BID ITEM I (BASE BID), BID ITEM II (DEDUCT NO. 1)).
• Each sheet includes fields for Project Number, Date, Project Title, Project Location, and Offeror Name and Address.
• Costs are to be broken down by CSI (Construction Specifications Institute) divisions, including Labor Cost, Material Cost, and Total Cost for each division.
• Subtotals for divisions, overhead, profit, and bond are to be calculated.
• A final "Total Base Offer Cost" is to be determined.
• All provided cost breakdowns in the document show zero values for all cost categories, indicating that specific pricing information has not yet been entered.

Bidders must use this template to provide a detailed cost proposal. The structure requires a comprehensive breakdown of costs, which will likely be a key component in the evaluation of proposals. Bidders should fill in all relevant fields accurately to reflect their pricing for the base bid and any specified deductive items.

Form / Attachment / Pricing Sheet

This document contains "ATTACHMENT B - DRAWINGS.pdf", which provides detailed drawings for the "CAMPUS WIDE SECURITY CAMERA REPLACEMENT" project. These drawings are essential for understanding the scope and technical requirements of the installation.

• Site Map: Illustrates the overall location of the project at 1201 Broad Rock Boulevard, Richmond, VA.
• Building Layouts: Detailed floor plans for various levels (Level 00, 01, 02, 03, 04, 05) showing proposed camera locations, conduit pathways, and telecommunications room connections.
• Demolition Plans: Outlines areas where existing CCTV devices, conduit, raceways, wire, cable, and accessories are to be removed.
• Security Details: Provides specific installation details for various camera mounting types (e.g., dome, wall, ceiling, pole, bollard) and conduit/pathway construction.
• Infection Control Risk Mitigation (ICRA) Matrix: Details precautions required during construction and renovation within a healthcare facility, categorized by risk level and construction type.
• Fire/Smoke Barrier Legend: Defines requirements for fire and smoke barriers, including wall construction, duct penetrations, and door specifications.
• Camera Schedules: Lists specific camera types, locations, mounting types, and comments for each camera to be installed or replaced.

These drawings are critical for bidders to accurately assess the project scope, understand the existing conditions, identify demolition requirements, and plan for the installation of new security cameras and associated infrastructure. The ICRA and fire/smoke barrier information are particularly important for compliance within a healthcare environment. Bidders must carefully review all drawings to ensure a comprehensive understanding of the project requirements and to prepare an accurate proposal.

Solicitation

This is an Invitation for Bids (IFB) for the "Campus Wide Camera System (Construction)" project at the Richmond V.A. Medical Center. The project aims to modernize the existing security camera system with analytics to comply with VA directives and executive orders related to facility security and cybersecurity. The estimated construction magnitude is between $2,000,000 and $5,000,000.

• Complete site preparation, including demolition and removal of existing cameras.

• Furnish labor and materials for the installation of new cameras and cabling.

• Required construction trades include General Laborers, Carpenters, Painters, Drywall Installers, Electricians, Communication Technicians, Surveyors, Heavy Equipment Operators, Concrete Masons, and Landscapers.

• Work involves both indoor and outdoor installations across multiple buildings (500, 501, 507, 509, 511, 512, 513, 514, 515, 518, 519, 520, and 521) and site work.

• Specific requirements include IT systems work, testing, selective demolition, carpentry, painting, electrical work, firestopping, fireproofing, abatement, underground site investigations, new underground cabling, concrete/asphalt repair, and roof repair.

• The system must integrate with the current VA Police Body Worn Camera Solution (Axon) and other VA Police Enterprise VA Police Solutions as a Service products.

• Compliance with numerous Federal Information Security Modernization Act (FISMA) and NIST standards is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 days from Notice to Proceed for the Base Bid.

• Two deductive alternates are included:

  • Alternate 1: Remove 30% of exterior fixtures (300 days to complete).
  • Alternate 2: Remove an additional 30% of interior fixtures (255 days to complete).

• Bids must be submitted electronically via email to Moses Deng (moses.deng2@va.gov) and cc Vangie Miller (vangie.miller@va.gov).

• Bids are due by 2:00 PM EDT on June 4, 2026.

• Bid Opening: June 5, 2026, at 1:00 PM EDT via Microsoft Teams.

• Award will be made to the lowest responsible bidder based on price alone.

• A detailed cost breakdown is required.

• This solicitation is a 100% Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Contractors must be registered in SAM.gov and verified in the SBA's VetCert database.

• A Pre-Bid Site Visit is scheduled for May 14, 2026, at 10:00 AM EDT.

• Questions are due no later than May 20, 2026, by 3:00 PM EDT via email only.

• Bid guarantee is required (20% of bid price or $3,000,000, whichever is less).

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking a qualified construction company for a Campus Wide Camera System (Construction) project at the Central Virginia VA Health Care System (CVHCS) in Richmond, Virginia. The project involves demolition of existing cameras and installation of a new campus-wide security camera system.

• Complete site preparation, including demolition and removal of existing cameras.

• Furnish labor, materials, and perform work for the installation of new cameras and cabling.

• Additional construction trades required for cutting and patching to facilitate camera and cabling installation.

• Installation of new conduit work.

• Provide a complete passive camera system as delineated in project construction documents.

• Work must be performed in strict accordance with provided construction drawings and specifications.

• Estimated construction magnitude: $2,000,000 to $5,000,000.

• Contract type: Single, firm fixed-price contract.

• Solicitation material (IFB) will be available on or about April 9, 2026.

• Bids will be due approximately 30 days after solicitation issuance.

• A site visit is tentatively scheduled for April 18, 2026. Exact details will be in the solicitation.

• Prospective contractors must be registered in the SAM database and have an active Unique Entity Identifier (UEI).

• This solicitation is anticipated to be a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered and certified as an SDVOSB in the SBA Certification database at the time of offer.

• This is a PRE-SOLICITATION NOTICE only and not a request for pricing.

• The Contract Opportunities website on SAM.gov is the only official source for solicitation documents.

• Vendors must register on SAM.gov and ensure all registrations (SAM, SBA) are current and active.

• The Government reserves the right to cancel this solicitation.

Sources Sought Notice

This is a Sources Sought Notice for market research purposes only, not a request for proposal (RFP), quote (RFQ), or invitation for bid (IFB). The Department of Veterans Affairs (VA) is seeking information to identify construction service contractors capable of performing a Campus Wide Security Camera Replacement project at the Central Virginia VA Health Care System (CVHCS) in Richmond, VA. No formal solicitation document currently exists.

The project involves the demolition and removal of existing cameras and the installation of a new campus-wide security camera system. This includes furnishing labor and materials for camera and cabling installation, as well as associated construction trades for cutting, patching, and conduit work. Specific construction divisions/trades required include: Existing Conditions, Thermal and Moisture Protection, Finishes, Communications, Electronic Safety and Security, Earthwork, and Site Improvements. Work will be performed both indoors and outdoors across multiple buildings (500, 501, 507, 509, 511, 512, 513, 514, 515, 518, 519, 520, and 521) and site areas. The contractor shall complete all work within 365 days from the Notice to Proceed.

• Contract Type: Anticipated Firm-Fixed Price (FFP).
• Estimated Value: Between $2,000,000 and $5,000,000.
• Duration: 365 calendar days from Notice to Proceed.

This is a market research notice. Interested firms should submit company name, address, UEI/DUNS, point of contact, evidence of experience with similar healthcare camera replacement projects (including contract numbers, descriptions, values, and completion dates), and business size under NAICS 238210. Responses are requested via email only to Moses Deng (moses.deng2@va.gov) and Vangie Miller (vangie.miller@va.gov) by March 2, 2026, 10:00 AM EST.

This opportunity is anticipated to be a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Offerors must be registered and certified as an SDVOSB in the SBA VetCert database. Responses will be reviewed regardless of business size to determine acquisition strategy and set-aside requirements. If responses from qualified SDVOSBs are inadequate, other set-asides or full and open competition may be considered.

• NAICS Code: 238210 (Electronic and Precision Equipment Repair and Maintenance), Size Standard: $19.0 million.
• No telephone inquiries accepted.
• Do not include advertising or promotional materials.