Y1BG--EHRM Infrastructure Upgrades Construction - American Lake - Project 663A4-24-703

Amendment / Modification

This amendment (0002) to solicitation 36C77626B0013 modifies the original solicitation with the following:

• Revised Bid Due Date: The deadline for receipt of offers has been extended to April 23, 2026, at 1:00 PM EDT.
• Technical Questions Responses: Provides responses to technical questions in an attached document titled "Technical Questions Responses - AM Lake EHRM - 4-15-26."
• Updated VAAR Clause: Includes an updated VAAR Clause 852.204-72, which will be part of any subsequent award.
• Bid Opening Procedure: An in-person bid opening will not be held. Offerors can participate via teleconference at 1-872-701-0185, access code 107 122 095#, on April 23, 2026, at 1:30 PM ET. Bid submissions are still due by 1:00 PM ET on the same date.

• Item 11: Hour and date for receipt of offers is extended.

• Item 14: Description of Amendment/Modification details the changes.

• The proposal submission deadline has been extended to April 23, 2026, at 1:00 PM EDT.

• Offerors must acknowledge receipt of this amendment.

• Bid opening participation is now via teleconference.

Questions & Answers / Clarifications

This document provides responses to technical questions submitted by potential bidders regarding the EHRM Infrastructure Upgrades at the American Lake VAMC. It clarifies various aspects of the project, including PIV badge requirements, specification updates, liquidated damages, sales tax, material storage, pricing adjustments, contract duration, commissioning agents, trade coordination, prevailing wages, bid validity, and more.

• PIV Badges: All personnel working within VA facilities or requiring access to VA information systems must have a VA PIV Card. The process for obtaining these badges will commence immediately after bonds are provided.
• Specifications: The VA's Master Specification 01 32 16.15 ('Project Schedules') has been revised and is available on the Technical Information Library (TIL). The VA believes the current specifications are still valid for successful project completion.
• Liquidated Damages: Liquidated damages are addressed by VAAR 852.211-76 (Liquidated Damages – Reimbursement for Data Breach Costs).
• Sales Tax: Offerors must include all state and local sales or use taxes for construction materials in their bid or proposal price.
• Economic Price Adjustment (EPA): The contract will be Firm Fixed Price (FFP), and any escalation must be factored into the FFP. An EPA clause will not be added.
• Contract Duration: The project must be completed no later than 650 calendar days after the Notice to Proceed.
• Commissioning Agent: The A/E will engage the Commissioning Agent (CxA) under a separate contract; the contractor is not responsible for hiring the CxA.
• Fire Alarm Scope: The fire alarm scope is limited to Building 199 and involves extending the existing system to support new telecom/EHRM work, including a new FARP and one smoke detector. It does not involve a new system.
• Temporary Systems: Temporary HVAC, power, and life safety systems are generally not required due to limited mechanical scope and no impact on existing systems for new construction or demolition.
• Site Security & Access: Information regarding after-hours site security and access procedures will be provided at the Pre-construction meeting.

This document provides critical clarifications that bidders must consider when preparing their proposals. It addresses potential ambiguities in specifications, contract terms, and technical requirements, directly impacting how bids are formulated and costs are estimated.

Form / Attachment / Pricing Sheet

This document, VAAR 852.204-72, outlines the requirements for Personnel Vetting and Credentialing for contractors working with the Department of Veterans Affairs (VA).

• Definitions: Defines "VA Information System" and "VA sensitive information," including examples.
• General Requirements: Mandates background investigations for contractor personnel commensurate with the risk and sensitivity level of their assigned work, in accordance with VA Directive/Handbook 0710.
• Risk and Sensitivity Levels: Specifies that for this contract, Tier 3 and Tier 5 investigations are "NOT APPLICABLE." The table indicates "General Contractor - Construction" as Non-Sensitive Positions - Tier 1/Low Risk, with "None" for Tier 2/Mod Risk and Tier 4/High Risk.
• Fitness Determinations: Contractor personnel must be deemed "fit" for their roles, based on background investigations per 5 CFR Part 731.202. Unsuitable personnel must be removed from the contract.
• Identification Cards (PIV): The VA will provide PIV cards for personnel requiring physical access to VA facilities or logical access to VA data. These cards must be displayed and surrendered under specific conditions (no longer needed, employment completion, contract completion/termination).
• Lost/Stolen Cards: Procedures for reporting and incident reporting for lost or stolen PIV cards are detailed.
• Regular Reporting: Contractors must submit quarterly status reports on PIV/identification card status for all relevant personnel.
• Flow Down: The clause substance must be included in subcontracts and agreements where personnel will have access to VA facilities or data.

This clause is critical for understanding the personnel security and vetting requirements that will apply to any contractor performing work under this opportunity. Bidders must ensure their proposed personnel meet these requirements, including background checks and the potential need for PIV cards. The reporting requirements also need to be factored into contract management.

Amendment / Modification

This amendment (0001) to solicitation 36C77626B0013 provides the Site Visit Sign-in sheet.

This amendment provides an attachment (Site Visit Sign-in Sheet).

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the attached Site Visit Sign-in Sheet for any relevant information regarding the site visit.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the EHRM Infrastructure Upgrades Construction project at the American Lake VAMC. The visit took place on March 18, 2026, at 9:00 AM PT.

The sign-in sheet lists the names, companies/titles, email addresses, and phone numbers of individuals who attended the site visit. This information can be relevant to potential bidders as it indicates which companies and individuals have a vested interest in or are actively participating in the pre-bid process for this construction opportunity. It may also provide contact information for potential teaming partners or subcontractors.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 1 - Project Manual.pdf", is a comprehensive project manual containing detailed specifications and requirements for the EHRM Infrastructure Upgrades project at the American Lake Veterans Affairs Medical Center. It serves as a critical reference for potential bidders.

• Table of Contents: Outlines the structure of the manual, covering general requirements, concrete, masonry, metals, finishes, equipment, HVAC, electrical, communications, electronic safety and security, site work, and utilities.
• Consultants Directory: Lists the architectural and engineering firms involved.
• Specifications: Provides detailed technical requirements for various construction elements and systems.
• Drawing Sheets: Lists the design drawings for the project.
• Attachments: Includes forms and certifications such as a Certificate of Completion and a Certificate of Worker's Acknowledgement.
• Communications Systems (Division 27): Details requirements for conduits, cabling (fiber optic and copper), cabinets, termination blocks, patch panels, and power protection.
• Electronic Safety & Security Systems (Division 28): Covers general requirements, conductors, cables, grounding, conduits, and specific systems like Physical Access Control, Video Surveillance, and Fire Detection.
• Site Work (Divisions 31 & 32): Addresses earthwork, concrete for exterior improvements, asphalt paving, pavement markings, and landscaping.

This manual is essential for bidders to understand the full scope of work, technical specifications, materials, installation standards, quality assurance, and testing procedures. It enables bidders to prepare accurate and compliant proposals by detailing all aspects of the construction, from system components to site preparation and final commissioning. Bidders must pay close attention to specific product types, performance categories, installation methods, and certification requirements.

Solicitation / RFP / RFQ

This solicitation is for the EHRM Infrastructure Upgrades Construction project at the American Lake VA Medical Center. The estimated construction magnitude is between $10,000,000 and $20,000,000. The project requires the contractor to provide all necessary tools, equipment, materials, labor, supervision, and personnel to complete the construction in accordance with attached specifications and drawings.

• General construction, alterations, and necessary removal of existing structures.

• Work to be performed in accordance with contract drawings and specifications.

• Certification and Accreditation (C&A) requirements do not apply; a Security Accreditation Package is not required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 10 calendar days to begin after award, with completion within 650 calendar days after notice to proceed.

• Bids must be submitted electronically via email to thomas.council@va.gov by April 21, 2026, at 1:00 PM (ET).

• Electronic bids and bid bonds are required. Hard copies will not be accepted.

• Bid opening will be conducted via teleconference.

• Evaluation will be based on price, considering the bid that is "fair and reasonable" and most advantageous to the Government.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• A formal site visit is scheduled and is the only opportunity for potential bidders to visit the site.

• Technical questions must be submitted via email by March 27, 2026, at 1:00 PM (ET).

• Bid guarantee required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds will be required upon award.

Form / Attachment / Pricing Sheet

This document comprises "100% FINAL BID DOCUMENTS" for the EHRM INFRASTRUCTURE UPGRADES project at the American Lake VA Medical Center. It contains a comprehensive set of architectural and engineering drawings essential for bidders to understand the project's scope, technical requirements, and site conditions.

• Drawings: Detailed plans covering site, architectural, electrical, mechanical, plumbing, fire protection, telecommunications, and security systems across multiple buildings (including 002, 003, 004, 005, 006, 007, 008, 009, 016, 017, 020, 021, 023, 061, 062, 071, 072, 081, 085, 111, 143, 148, 199, 200, and MRI Trailer).
• Scope Details: Includes demolition plans, new construction details, site utility plans (fiber optic, manholes), interior framing, structural details, partition types (fire/smoke rated), ceiling details, fire suppression systems, plumbing, electrical (power, one-line diagrams, panel schedules), telecommunications (cabling, grounding, rack elevations), and security systems (access control, cameras).
• Supporting Information: General notes, legends, abbreviations, typical ADA requirements, infection control risk assessments (ICRA), egress and sequence diagrams, diamond analysis plans (existing/proposed elements), and schedules (room finish, door, abatement).
• Key Infrastructure: Specifics on telecom enclosures, backboards, bonding bus bars, fiber optic and CAT6A cabling, NEMA receptacles, UPS systems, and mechanical cooling.

These drawings are critical for bidders to accurately assess the project's scope, complexity, and technical requirements. They provide the visual and technical details necessary for preparing a comprehensive and competitive bid, including understanding existing conditions, proposed changes, specific system requirements, and compliance obligations (e.g., ICRA, grounding standards). Bidders must perform field verification and coordinate work with other trades and the VA. Adherence to safety, compliance, and technical standards is mandatory. Failure to review these documents thoroughly may impact bid accuracy and project execution.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to assess and mitigate risks associated with construction, renovation, and maintenance activities. It provides a framework for categorizing activity types and associated safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It is to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (American Lake VAMC Campus), project description (American Lake EHRM Infrastructure Upgrade for facility fiber upgrade), project start date (11/20/2025), and completion date (04/20/2027).
• Activity Type Classification: Categorizes work into Inspection/Upkeep, Small-scale, and Large-scale, with detailed descriptions and associated control measures for each.
• Control Measures: Outlines specific safety protocols, hazard analyses, communication plans, and permits (e.g., LOTO, Hot Work, confined entry) required based on the activity type.
• Affected Adjacent Area Assessment: Requires identification and coordination with adjacent areas to mitigate disruption.
• Additional Requirements: Addresses lead-based paint and asbestos considerations, requiring surveys and compliance with relevant regulations.
• Permit: A fillable permit form is included for posting at the project site, summarizing key details and control measures.

This document is crucial for understanding the safety, environmental, and operational requirements that will govern the construction, renovation, or maintenance activity. Bidders must review the identified activity type and associated control measures to ensure their proposals and execution plans adequately address all safety, hazard mitigation, and coordination requirements. It highlights potential risks related to lead-based paint and asbestos, which may impact project scope and cost. The project start and completion dates provide a timeline for the work.

Form / Attachment / Pricing Sheet

This document is the VHA Infection Control Risk Assessment (ICRA) template for Construction, Renovation, and Maintenance activities. It serves as a baseline for performing ICRAs to determine the level of infection prevention and control precautions needed for specific activities. It must be used in conjunction with the Pre-Construction Risk Assessment (PCRA).

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on their scope and potential for dust/debris generation.
• Affected Area Assessment: Requires identification of the activity area and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in the affected areas.
• Level of Precautions: Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) based on the Activity Category and Patient Risk Category using a matrix.
• Control Measures: Details specific control measures required for each level of precaution, covering dust control, barrier construction, negative pressurization, HVAC, and water systems.
• Completion Measures: Outlines cleaning and barrier removal requirements upon completion of the activity.
• Permit Form: Includes a fillable permit form to be posted at the activity site, summarizing the determined activity category, patient risk, and required level of precautions.

This document is crucial for understanding the infection control requirements that will be imposed on any construction, renovation, or maintenance work performed under this opportunity. Bidders must be aware of these requirements to accurately estimate costs, develop project plans, and ensure compliance during contract performance. The specific level of precautions (I-IV) will dictate the necessary containment, safety measures, and potentially impact the project timeline and budget.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)(DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services (Non-Construction): Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during or after contract performance.
• Required Action: The offeror must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.

This form is mandatory for all bidders. It outlines the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) and requires a signed certification. Bidders must understand these limitations and ensure their proposed approach complies to be considered for award. The specific percentage checked (50%, 85%, or 75%) will depend on the nature of the contract.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Pierce County, Washington. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on such projects, as determined by the U.S. Department of Labor.

• General Decision Number: WA20260111, effective 01/02/2026.
• Geographic Area: Pierce County, Washington.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Heat & Frost Insulator, Tile Finisher, Bricklayer, Carpenter, Electrician, Laborer, Painter, etc.) along with their corresponding hourly wage rates and fringe benefit rates.
• Effective Dates: Most rates are effective from various dates in 2024 and 2025.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage for federal contractors).

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance. This document is crucial for understanding the labor cost component of any construction bid in the specified area.

Form / Attachment / Pricing Sheet

This document provides instructions for an organized site visit related to the EHRM Infrastructure Upgrades Construction opportunity. It details the date, time, location, and reporting instructions for attendees.

• Date and Time: Wednesday, March 18, 2026, at 9:00 AM (PT).
• Meeting Location: American Lake VA Medical Center, 9600 Veterans Dr. SW, Tacoma, WA 98493.
• Current Entrance: Building 18, enter using wing A.
• Recommendations: Arrive early or carpool due to parking limitations. Special ID checks are not required as it is an open campus.
• Escort Requirement: Attendees must always be escorted by VA staff.
• Reporting Location: All attendees shall report to Building 18.
• Contact Information: For further directions, contact project engineers John Crosson at (254) 408-2223 or (253) 583-2555.

This document is crucial for potential bidders who plan to attend the site visit. It provides all necessary logistical information to ensure a smooth and compliant visit, which may be important for understanding the project scope and requirements.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) intends to solicit bids for a Firm-Fixed-Price contract for the Design-Bid-Build EHRM Infrastructure Upgrades Construction project at the American Lake VA Medical Center (VAMC) in Tacoma, WA. The project involves preparing the site, including demolition and alterations, for building operations.

• Furnish all labor, materials, and supervision for EHRM Infrastructure Upgrades Construction.

• Complete site preparation, including demolition of existing structures and alterations.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 650 calendar days from the Notice to Proceed.

• Estimated Magnitude of Construction: $10,000,000 to $20,000,000.

• Solicitation Method: Invitation for Bid (IFB) in accordance with FAR Part 14.

• Evaluation: Procedures will be detailed in the solicitation.

• Questions: Must be submitted in writing via email to thomas.council@va.gov. Telephone calls will not be accepted.

• Solicitation Release: Anticipated mid to late March 2026.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: $45 million.

• This notice is not a request for competitive offers.

• Place of Performance: American Lake VA Medical Center, 9600 Veterans Dr SW, Tacoma, WA 98493, USA.