Y1BG--EHRM Infrastructure Upgrades Construction - Syracuse - Project 528A7-22-700

Amendment / Modification

• The due date and time for receipt of offers has been extended.

• The new deadline for offer submission is June 10, 2026, at 1:00 PM EDT.

• Block 11 of this amendment provides the revised bid due date and time.

• Proposal submission deadlines have been extended to June 10, 2026, at 1:00 PM EDT.

Amendment / Modification

This amendment modifies solicitation 36C77626B0009.

• The bid due date and time has been extended to May 20, 2026, at 1:00 PM EDT.

• VAAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors - APR 2026," has been added to the solicitation and will be part of any subsequent award.

• Block 11 (Receipt of Offers) has been updated to reflect the new due date and time.

• VAAR Clause 52.222-90 has been added.

• The deadline for submitting offers has been extended to May 20, 2026, at 1:00 PM EDT.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," dated April 2026. It outlines requirements for federal contractors regarding diversity, equity, and inclusion (DEI) activities.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory DEI activities."
• Contractor Obligations: Requires contractors to:
  • Not engage in racially discriminatory DEI activities.
  • Furnish information and reports, and provide access to records, as required by the Contracting Officer for compliance.
  • Report any subcontractor conduct that may violate the clause to the Contracting Officer and take remedial actions.
  • Inform the Contracting Officer if a subcontractor sues the Contractor regarding the validity of this clause.
• Consequences of Noncompliance: States that noncompliance may result in contract cancellation, termination, suspension, and ineligibility for future Government contracts.
• Subcontracting: Mandates that contractors include the substance of this clause in subcontracts at any tier, except for those where delivery or performance is outside the United States.
• Materiality: Recognizes compliance as material to Government payment decisions.

Bidders should review this clause to understand their obligations concerning DEI discrimination if awarded a contract. It specifies requirements for both direct contractor actions and oversight of subcontractors, with significant potential consequences for noncompliance.

Amendment / Modification

This amendment (0002) to solicitation 36C77626B0009 makes the following changes:

• Extended Bid Due Date: The hour and date for receipt of offers has been extended to May 6, 2026, at 1:00 PM EDT.

• Updated VAAR Clause: VAAR Clause 852.204-70 (Personal Identity Verification of Contractor Personnel) has been updated and is attached.

• Updated Specifications: Section 23 09 23 Digital Control System HVAC has been updated (dated 3-17-26) and is attached.

• Added VAAR Clause: VAAR Clause 852.204-72 (Personnel Vetting and Credentialing) has been added to the solicitation and is attached.

• Solicitation due date and time.

• VAAR Clause 852.204-70.

• Specifications Section 23 09 23 Digital Control System HVAC.

• Addition of VAAR Clause 852.204-72.

• The deadline for submitting offers has been extended to May 6, 2026, 1:00 PM EDT.

• Bidders must acknowledge receipt of this amendment.

• The extension is due to extensive technical questions received. No further technical questions will be considered after this posting, and the government does not guarantee responses to questions received after the original cut-off date of March 30, 2026.

• The updated documents (VAAR 852.204-70, VAAR 852.204-72, and Section 23 09 23) will become part of any subsequent award.

Form / Attachment / Pricing Sheet

This document is a clause titled "VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2020) (DEVIATION MAR 2026)". It outlines the requirements for personal identity verification of contractor personnel.

• Contractors must comply with the Department of Veterans Affairs (VA) policy for personal identity verification for employees requiring physical access to VA facilities or logical access to VA information systems.
• Contractors must include this clause in all subcontracts where subcontractor employees require similar access.

This clause mandates specific identity verification procedures for contractor personnel. Bidders should understand these requirements as they will apply to any personnel performing work under the contract, especially if physical or logical access to VA systems or facilities is necessary.

Form / Attachment / Pricing Sheet

This document, VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026), outlines the requirements for personnel vetting and credentialing for contractors working with the Department of Veterans Affairs (VA).

• Definitions: Clarifies terms such as "VA Information system" and "VA sensitive information."
• General Requirements: Mandates that contractor personnel undergo background investigations commensurate with the risk and sensitivity level of their assigned work, adhering to VA Directive/Handbook 0710.
• Risk and Sensitivity Levels: Specifies that for this contract, there are no positions designated as Tier 1/Low Risk, Tier 2/Mod Risk, or Tier 4/High Risk. Tier 3 and Tier 5 security clearances are "Not Applicable."
• Fitness Determinations: Outlines that contractor fitness is determined per 5 CFR Part 731.202. Unfit personnel must be removed from the contract immediately, with no government reimbursement for replacement costs.
• Identification Cards: Details the provision and use of Personal Identification Verification (PIV) cards or other identification for personnel requiring physical or logical access to VA systems or data. Requirements for prominent display, surrender upon contract completion or employment termination, and reporting of lost/stolen cards are included.
• Reporting: Requires regular status reports on PIV/identification card status for contractor personnel.
• Flow Down: Mandates that the substance of this clause be included in subcontracts and agreements where personnel may have physical or logical access to VA facilities, data, or systems.

This clause is critical for bidders to understand the personnel security, background investigation, and identification requirements that will apply to their employees if awarded the contract. It highlights that specific risk levels and security clearances are not applicable for this particular contract, but fitness and PIV card procedures are mandatory.

Specification

This document outlines the specifications for a Direct-Digital Control System for HVAC at the VA Medical Center Syracuse NY. It details the requirements for the system's architecture, components, installation, performance, and quality assurance.

• System Integration: The system must be a complete and working direct-digital control system, utilizing the existing Tridium-based server and communicating exclusively via the ASHRAE Standard 135 BACnet protocol.

• BACnet Compliance: All controllers, devices, and components must be BACnet-listed and certified.

• Functionality: The system must ensure independent operation of each mechanical system, even during network communication failures. It includes requirements for engineering, programming, installation, commissioning, training, documentation, and warranty.

• Components: Specifies requirements for control valves, flow switches, flow meters, sensor wells, terminal unit controllers, fire alarm systems, and variable frequency drives.

• Responsibility: Clearly defines the responsibilities for furnishing, installing, and wiring various system components.

• Network Architecture: Mandates BACnet communications over a standard Ethernet LAN, with specific requirements for data link/physical layer protocols and device naming conventions.

• Performance Standards: Outlines detailed performance requirements including graphic display capabilities, refresh rates, object command response times, alarm response times, and reporting accuracy for various measured variables.

• Quality Assurance: Includes criteria for single-source responsibility, equipment and materials standards, and experience requirements for the controls subcontractor.

• Submittals: Lists required submittals such as shop drawings, manufacturer's literature, wiring diagrams, sequence of operations, and BACnet Protocol Implementation Conformance Statements (PICS).

• Installation: Provides detailed instructions for the installation of equipment, wiring, and control devices, emphasizing accessibility, proper routing, and grounding.

• System Validation: Requires a comprehensive validation and demonstration of the system's operation, calibration, and safeties prior to final acceptance.

• The document is revised as of 03-01-23.

• It references numerous industry standards (ASHRAE, ASME, ASTM, IEEE, NFPA, UL) and specific sections of other specifications.

Amendment / Modification

This amendment provides the Site Visit Sign-in Sheet for the solicitation.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides an attachment.

This amendment does not appear to modify proposal deadlines, requirements, or evaluation factors. It is administrative in nature, providing a document related to a site visit.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "36C77626B0009 EHRM Infrastructure Upgrades Construction – Syracuse VAMC" opportunity. The site visit took place on March 11, 2026, at 9:00 AM (ET).

The sign-in sheet lists attendees from various companies, including their names, company affiliations, and contact information (email and phone number). This information can be relevant to bidders as it indicates which companies or individuals participated in the site visit, potentially signaling interest or involvement in the opportunity. It also provides contact details for some attendees, which might be useful for networking or understanding the competitive landscape.

Form / Attachment / Pricing Sheet

This document contains mechanical drawings, including overall plans, floor plans, demolition plans, roof plans, mechanical room details, data center sections, and various schedules for the EHRM Infrastructure Upgrades project at the Syracuse VA Medical Center. It also includes plumbing and fire protection details.

• Overall Plans: Provide a layout of mechanical systems across multiple building levels (00B, 00G, 01, 02, 02.5, 03, 04, 05, 06, 07, 08, 09, 10).
• Floor Plans: Detail specific room layouts and system installations for various areas, including Data Centers, Mechanical Rooms, and other functional spaces.
• Demolition Plans: Indicate existing systems and components to be removed.
• Roof Plans: Show rooftop equipment and penetrations.
• Details: Include specific construction details for pipe through walls/floors, equipment supports, fire dampers, and other critical components.
• Schedules: Provide detailed information on equipment such as Fan Coil Units, CRAC Units, Humidifiers, Dampers, and Chilled Beams.
• Control Diagrams: Illustrate the sequences of operation and control points for various systems like DOAS, CRAC units, and Fan Coil Units.
• Legends and Abbreviations: Define symbols, piping systems, valves, and abbreviations used throughout the drawings.

These drawings are essential for bidders to understand the scope of work related to mechanical, plumbing, and fire protection systems. They detail new installations, demolition requirements, system layouts, equipment specifications, and control strategies. Bidders must review these drawings to accurately estimate costs, plan execution, and ensure compliance with project requirements.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template and permit form. It is designed to establish minimum requirements for assessing safety risks associated with construction, renovation, and maintenance activities to prevent negative impacts on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Type Categorization: Classifies work into "Inspection/Upkeep," "Small-scale Construction, Renovation and general maintenance/repair," and "Large-scale construction, renovation, or maintenance" based on duration, impact on occupied areas, and nature of work (e.g., dust, noise, demolition).
• Control Measures: Outlines specific safety protocols and precautions required for each activity type, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections.
• Affected Adjacent Area Assessment: Requires identification and coordination plans for adjacent areas that may be impacted by the activity.
• Permit Form: A fillable permit for posting at the project site, detailing the activity, location, project manager, dates, and selected activity type with corresponding control measures.

This document is crucial for understanding the safety and risk management requirements that will be imposed on any contractor performing construction, renovation, or maintenance work at the Syracuse VA Medical Center & Rome Location. Bidders should review the activity type and associated control measures to assess their ability to comply with these safety standards and to factor these requirements into their proposals and project planning. The permit form also outlines key dates and personnel involved.

Form / Attachment / Pricing Sheet

This document, "Limitations on Subcontracting - Construction.docx," outlines the specific requirements and certifications related to subcontracting limitations for construction contracts, as per VAAR 852.219-75 (JAN 2023)(DEVIATION).

• Subcontracting Limitations: Specifies the percentage of contract value that can be paid to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
  • For general construction, this limit is 85%.
  • For special trade construction contractors, this limit is 75%.
• Exclusions: Costs of materials are excluded and not considered subcontracted for construction contracts.
• Certification Requirement: Offerors must certify their compliance with these limitations if awarded a contract. This certification must be completed, signed, and returned with the offer.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance at any time during contract performance and upon completion.

Bidders must carefully review these limitations to ensure their proposed approach and subcontracting plan comply with the specified percentages for construction contracts. Failure to provide the completed certification with the offer will result in the offer being deemed ineligible for evaluation and award.

Solicitation / RFP / RFQ

This is a competitive solicitation for a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. The project involves the EHRM Infrastructure Upgrades Construction at the Syracuse VA Medical Center, Syracuse, NY. The estimated magnitude of construction is between $20,000,000 and $50,000,000.

The contractor shall provide all tools, equipment, materials, labor, supervision, and personnel necessary to complete the EHRM Infrastructure Upgrades Construction project. This includes, but is not limited to:

• Upgrading facility fiber throughout buildings to each IT closet.
• Providing redundant fiber runs throughout the facility to each IT closet.
• Providing redundant fiber mains to the demarcation room from the provider point.
• Providing Cat 6A cabling from IT closets to all points of use.
• Installing additional IT outlets and electrical outlets throughout the facility.
• Upgrading facility power distribution, including UPS.
• Upgrading facility HVAC distribution.
• Upgrades to physical security.
• Abatement of hazardous materials.
• New construction of the Data Center server room.

Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Within 730 calendar days after receipt of the Notice to Proceed.

• Estimated Value: $20,000,000 to $50,000,000.

• Bids must be submitted electronically via email to thomas.council@va.gov by April 14, 2026, at 1:00 PM (ET).

• Bid opening will be conducted via teleconference.

• Evaluation will be based on price, considering the bid to be the most advantageous to the government.

• Key deadlines:

  • Questions Cut-off Date: March 20, 2026, 1:00 PM (ET).
  • Bid Submission Due Date: April 14, 2026, 1:00 PM (ET).

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of bid submission and award.

• A formal site visit has been scheduled; attendance is strongly encouraged.

• Bid bond is required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds will be required upon award.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 1 - SPEC DIV 01-13.pdf", appears to be a compilation of specification divisions (01-13) for a construction project.

• Project Title: EHRM INFRASTRUCTURE UPGRADES
• Project Location: SYRACUSE VA MEDICAL CENTER, SYRACUSE, NY
• Project Number: 528A7-22-700
• Publication Date: October 21, 2025 (for the cover page), with various publication dates for individual sections (e.g., July 27, 2023 for Table of Contents).
• Divisions Covered: Divisions 01 through 13, encompassing General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Special Construction, and Fire Suppression.
• Key Sections: Includes General Requirements (Section 01 00 00), which details safety, site preparation, security, and operations. It also includes sections on Construction Documents, Project Schedules, and Safety Requirements.

This document is crucial for potential bidders as it outlines the detailed technical specifications and requirements for the EHRM Infrastructure Upgrades project. It provides a comprehensive overview of the scope of work, materials, and standards that must be adhered to. Bidders must review these specifications to understand the full extent of the project, including specific requirements for materials, installation, safety, and quality control, to accurately prepare their proposals and ensure compliance.

Form / Attachment / Pricing Sheet

This document contains the Table of Contents for the "EHRM INFRASTRUCTURE UPGRADES" project at the Syracuse VA Medical Center. It outlines the various divisions and sections of the specifications, including dates for each section.

• Divisions 00-28: Covers a wide range of construction specifications, including Special Sections, General Requirements, Existing Conditions, Concrete, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Special Construction, Fire Suppression, Plumbing, Heating, Ventilating, and Air Conditioning (HVAC), Integrated Automation, Electrical, Communications, Electronic Safety and Security.
• Dates: Each section lists a "DATE" which appears to indicate the publication or revision date of that specific section.

This Table of Contents is crucial for bidders to understand the scope and organization of the project specifications. It helps in quickly locating relevant sections for specific trades or components, understanding the project's structure, and identifying the revision dates of various specification documents. This is essential for accurate bidding and proposal preparation.

Form / Attachment / Pricing Sheet

This document contains the Table of Contents for the "EHRM INFRASTRUCTURE UPGRADES" project at the Syracuse VA Medical Center. It outlines the various divisions and sections of the master specifications for this project.

• Project Title: EHRM INFRASTRUCTURE UPGRADES
• Project Location: SYRACUSE VA MEDICAL CENTER – SYRACUSE, NY
• Project Number: 528A7-22-700
• Publication Date: 07-27-2023 (for Section 00 01 10)
• Divisions Covered: Includes specifications for Divisions 00 through 26, with a focus on general requirements, existing conditions, concrete, metals, wood, plastics, thermal and moisture protection, openings, finishes, specialties, special construction, fire suppression, plumbing, HVAC, integrated automation, electrical installations, motor controllers, transformers, panelboards, busways, wiring devices, surge protective devices, interior lighting, and grounding and bonding.

This document serves as a comprehensive index for the project's technical specifications. Bidders should consult this Table of Contents to understand the scope of work and identify the specific sections relevant to their bid, particularly for electrical, communications, and security systems. It helps in navigating the detailed requirements for each component of the project.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, including site plans, floor plans, phasing plans, details, and schedules for the EHRM Infrastructure Upgrades project at the VA Syracuse facility. It provides detailed visual information for construction and renovation activities.

• Site and Facility Plans: Location maps and overall facility site plans.
• Architectural Plans: Detailed floor plans for various levels (00B, 00G, 01, 02, 02.5, 03, 04, 05, 06, 07, 08, 09, 10, 11) of Building 001, as well as plans for Building 002, Building 016, and the VA Rome Outpatient Clinic.
• Phasing Plans: Detailed phasing plans for different levels and buildings, indicating work areas and ICRA (Infection Control Risk Assessment) levels.
• Demolition Plans: Specific plans outlining areas and elements to be demolished.
• Details and Sections: Various construction details for walls, doors, windows, roof elements, and structural connections.
• Schedules: Door schedules, room finish schedules, and signage schedules.
• Codes and Standards: Applicable codes and VA/Government publications are listed.
• ICRA and PCRA Information: Details on Infection Control Risk Assessment and Pre-Construction Risk Assessment requirements.

This document is crucial for bidders to understand the scope of work, existing conditions, proposed modifications, and specific construction requirements. It details the layout, materials, and phasing of the project, which are essential for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 5 - Drawings Electrical.pdf", provides detailed electrical drawings and specifications for the EHRM Infrastructure Upgrades project at the Syracuse VA. It is essential for bidders to understand the scope of electrical work, including existing conditions, demolition, and new installations.

• Abbreviations: A list of electrical and technical abbreviations used.
• General Notes: Project-wide electrical installation requirements, safety, coordination, and compliance standards.
• Legends: Symbols for electrical components, conduit, and wiring.
• Electrical Plans: Detailed floor plans for multiple levels of Building 01, including specific areas like the Data Center, UPS Room, and ROME CBOC. These illustrate power distribution, lighting, receptacles, and fire alarm systems.
• Demolition Plans: Indicate existing electrical systems to be removed.
• Lighting and Receptacle Plans: Show placement and types of fixtures and receptacles.
• One-Line Diagrams: Schematic overview of the electrical power distribution system.
• Electrical Schedules: Details on panelboards, including ratings and circuit breaker information.
• Key Notes: Critical information on demolition procedures, coordination, power shutdowns, and installation requirements.

Bidders must review these drawings and specifications to accurately estimate costs, plan their work, and ensure compliance. The document details the existing infrastructure, planned demolition, new installations, and specific technical requirements for power, lighting, and fire alarm systems, which are crucial for preparing accurate proposals.

Form / Attachment / Pricing Sheet

This document contains structural drawings and specifications for the EHRM Infrastructure Upgrades project at the Syracuse VA. It details the design criteria, general notes, materials, and specific construction details for the structural components of the project.

• Design Criteria: Outlines compliance with building codes (2020 Building Code of New York State, IBC 2018), risk category (IV), live loads, snow loads, seismic design category (C), and wind pressures.
• General Notes: Provides instructions on contractor responsibilities for safety, coordination, site verification, substitutions, and adherence to contract documents.
• Materials: Specifies requirements for cast-in-place concrete (materials, strengths, air entrainment), structural steel (grades, fabrication, erection, welding, bolting), steel deck (design, erection, fastening), and post-installed anchors.
• Details: Includes specific details for various structural elements such as connections, openings, slab depressions, stair construction, facade systems, and existing conditions.
• Testing and Inspection: Outlines requirements for special inspections and tests as mandated by IBC Chapter 17, including concrete construction, structural steel, and post-installed anchors.

This document is critical for bidders to understand the structural requirements, materials, and construction methods for the project. It informs the scope of work related to structural elements, potential challenges with existing conditions, and the quality control/assurance measures that will be enforced. Bidders must review these drawings and specifications to accurately estimate costs, develop construction plans, and ensure compliance with all structural integrity and safety standards.

Form / Attachment / Pricing Sheet

This document contains detailed drawings and specifications related to the technology infrastructure for the EHRM Infrastructure Upgrades project at the VA Syracuse facility. It includes site plans, floor plans for various building levels, technology diagrams, and telecommunication room enlargements.

• Technology Symbol List: Defines symbols used in the drawings for various technology components.
• Technology Abbreviation Key: Lists abbreviations used for equipment and locations.
• General Technology Notes: Outlines installation requirements, conduit concealment, equipment mounting, and responsibilities for openings and repairs.
• Technology Installation Notes: Specifies requirements for maintaining existing backbone cabling during new installations.
• Technology Phasing Notes: References riser diagrams.
• Technology Symbol Notes: Explains specific symbol usage.
• Technology Demolition Notes: Details requirements for removing existing technology infrastructure.
• Technology Outside Plant Notes: Covers installation of underground utilities, hand holes, and pathway details.
• Suggested Matrix of Responsibility: Outlines which contractors are responsible for furnishing and installing various technology components.
• Telecom Room References: Lists specific telecommunication rooms and their corresponding detail/sheet references.
• Drawings: Includes detailed plans for different building levels (Basement, Ground, Levels 1-9), site plans, technology diagrams (risers), and telecommunication room enlargements.

This document is crucial for bidders to understand the scope of work related to the installation, routing, and termination of technology infrastructure, including conduit, cabling, and telecommunication rooms. It provides the technical details necessary for planning and executing the technology-related aspects of the project, including specific requirements for pathways, fire stopping, and equipment placement.

Form / Attachment / Pricing Sheet

This document contains "ATTACHMENT 9 - Drawings Telecommunications.pdf", which provides detailed drawings and specifications related to telecommunications infrastructure. It includes abbreviations, general notes, sheet indexes, legends for various symbols and divisions, and specific telecommunications plans for different buildings and levels.

• Abbreviations: A comprehensive list of acronyms and their meanings used throughout the telecommunications drawings.
• General Notes: Overarching requirements and guidelines applicable to all telecommunications installations, including adherence to industry standards (BICSI, TIA/EIA), conduit fill ratios, pathway segregation, firestopping, and coordination with other trades.
• Sheet Index: A list of all drawing sheets included in the telecommunications package, organized by building and level.
• Legends: Detailed explanations of symbols used for various telecommunications devices, pathways, and equipment.
• Telecommunications Plans: Floor plans illustrating the layout of telecommunications outlets, pathways, equipment rooms, and other relevant infrastructure for specific buildings and levels.

This attachment is crucial for bidders to understand the scope of work, technical requirements, and installation standards for the telecommunications aspects of the project. It details the types of cabling, pathways, outlet configurations, and equipment to be installed, as well as demolition and new installation requirements. Bidders must carefully review these drawings to accurately estimate costs and ensure compliance with all specifications.

Form / Attachment / Pricing Sheet

This document is an Asbestos Inspection and Lead Paint Chip Sampling Report for the US Department of Veterans Affairs Syracuse VA Medical Center - EHRM Upgrades project, located at 800 Irving Avenue in Syracuse, New York, and 125 Brookley Road in Rome, New York. The report details the findings of inspections conducted by Performance Environmental Services, Inc. (Performance), subcontracting Lozier Environmental Consulting, Inc. for the asbestos and lead paint sampling.

• Asbestos-Containing Materials (ACM) Identified:
  • Syracuse Location (800 Irving Ave):
    • HA #05: Carpet glue (tan) over 12" x 12" floor tile (white) and black mastic (4.6% Chrysotile).
    • HA #09: Wall and ceiling seam caulk (pink) (assumed to contain asbestos).
  • Rome Location (125 Brookley Rd):
    • HA #04: Firestop caulk (gray) (5.5-6.9% Chrysotile).
• Lead-Containing Paint Identified:
  • Multiple white paint chip samples from various locations in Syracuse tested positive for lead.
  • One white paint chip sample from Rome (G120) tested positive for lead.
• Regulatory Information: The report references OSHA regulations for lead and asbestos, as well as EPA NESHAPS and New York State Department of Labor requirements for asbestos projects.
• Recommendations: Performance recommends abating identified asbestos-containing materials if they are likely to be disturbed during renovation or demolition. For materials not disturbed, an Operations and Maintenance Program is recommended.

This report is critical for any bidder involved in renovation, demolition, or maintenance activities at the specified locations. It identifies specific materials containing asbestos and lead, along with their locations and quantities. Bidders must be aware of these hazardous materials to ensure compliance with safety regulations, develop accurate cost estimates for abatement or management, and plan work accordingly to avoid exposure and environmental release. The report also highlights the need for proper handling, disposal, and adherence to OSHA, EPA, and NYDOL regulations.

Form / Attachment / Pricing Sheet

This document provides a detailed legend and notes for various partition types, including 1-hour fire barriers, smoke barriers, smoke-tight partitions, and 2-hour fire barriers. It specifies construction requirements, duct and penetration sealing, and door hardware for each type, referencing relevant NFPA codes and UL design numbers.

• Partition Types: Defines and illustrates 1-hour fire barrier, smoke-tight partition, 2-hour fire barrier, smoke barrier, and suite partitions.
• Construction Details: Outlines wall construction, duct requirements (fire/smoke dampers), penetration sealing (firestop materials), and door specifications (labeling, hardware, gaps, undercuts, protective plates, swing direction).
• Code References: Cites NFPA codes (e.g., NFPA 80, NFPA 101) and UL design numbers for compliance.
• Equivalency Certificates: Includes two certificates of equivalency related to smoke barrier deficiencies and fire door frames, dated 2/15/00 and 12/2/02, respectively.

This document is crucial for bidders to understand the fire and smoke compartmentation requirements within the facility. It details the specific construction standards and materials necessary for compliance with building codes and safety regulations, which will be essential for any construction, renovation, or maintenance work related to the opportunity.

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the EHRM Infrastructure Upgrades Construction project at the Syracuse Medical Center (VAMC). It details the rationale for procuring specific brand-name construction materials.

• Brand Name Items: The justification identifies four specific brand-name items for which the VA cannot accept alternates: UPS (Eaton), Automatic Transfer Switch (Russ Electric), Electrical Distribution Panels (Square D), and Data Center Cooling (Liebert).
• Rationale for Brand Name: The primary reason for specifying brand names is to accommodate standardization of these items throughout the facility, ensuring compatibility with existing systems, minimizing duplication in costs, and facilitating maintenance and repair services. The document outlines the unique features or existing infrastructure that necessitate these specific brands.
• Project Scope & Value: The overall EHRM Infrastructure Upgrades Construction project at Syracuse VAMC has an estimated magnitude between $20,000,000 and $50,000,000.
• Competition Strategy: While specific components are justified as brand-name, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside.
• Market Research: Market research was conducted, confirming that the specified brand-name items meet Buy American Act (BAA) requirements and that alternative manufacturers may not provide compatible repair services or support.

This document is critical for bidders as it specifies particular brand-name components that must be incorporated into the EHRM Infrastructure Upgrades Construction project. Bidders need to understand these brand name requirements and ensure their proposals account for the specified manufacturers and their products. It also clarifies that the overall project will be competed, indicating a competitive bidding process despite the brand-name restrictions on certain items.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the Department of Labor, specifically for building construction projects in Onondaga County, New York. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders on federal construction projects in this area must adhere to these rates.

• General Decision Number: NY20260026
• Publication Date: 01/30/2026
• Superseded General Decision Number: NY20250026
• Applicable Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• County: Onondaga County, New York.
• Lists specific trades (e.g., Asbestos Worker, Tile Setter, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Roofer, Sheet Metal Worker) with their corresponding hourly wage rates and fringe benefits.
• Includes notes on Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (minimum wage for federal contractors).
• Provides information on Union Rate Identifiers, Survey Rate Identifiers, and State Adopted Rate Identifiers.
• Outlines the Wage Determination Appeals Process.

This document is critical for bidders to accurately estimate labor costs for any federal construction project in the specified area. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. Bidders must ensure their proposed labor costs align with the rates and benefits listed for each relevant trade.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the EHRM Infrastructure Upgrades Construction project.

• Date and Time: Wednesday, March 11, 2026, at 9:00 AM (ET).
• Primary Meeting Location: Syracuse VA Medical Center, 800 Irving Ave., Syracuse, New York 13210.
• Entrance Instructions: Visitors must use the main entrance. Due to parking limitations, early arrival or carpooling is recommended. Attendees must check in at the Police Service window for a visitor's badge and have a valid ID.
• Reporting Location: AM&M Room NG44, Building 1, Ground Floor. Use the elevator or stairs to reach the Ground Floor.
• Contact for Directions: Engineering office at 315-425-4400, extension 54704.
• Secondary Site Visit Location: Rome VA Clinic, 125 Brookley Rd # 510, Rome, NY 13441.

This document is crucial for potential bidders to understand the logistics of attending the site visit, which is likely a mandatory or highly recommended part of the solicitation process for the EHRM Infrastructure Upgrades Construction project. It outlines where and when to meet, how to gain access, and provides details for a secondary location, ensuring bidders can properly prepare for and attend the site visit.

Solicitation / RFP / RFQ

This is a solicitation for the Design-Bid-Build EHRM Infrastructure Upgrades Construction project at the Syracuse VA Medical Center (VAMC). The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) intends to award a single Firm-Fixed-Price contract.

The contractor shall prepare the site, including demolition and removal of existing structures, and furnish labor and materials for EHRM infrastructure upgrades. Key scope elements include:

• Upgrading facility fiber to each IT closet, including redundant runs and mains.
• Providing Cat 6A cabling from IT closets to all points of use.
• Installing additional IT and electrical outlets throughout the facility.
• Upgrading facility power distribution, including UPS.
• Upgrading facility HVAC distribution.
• Enhancing physical security.
• Abating hazardous materials.
• Constructing a new Data Center server room.

This scope covers Buildings 1, 2, 16, the Rome Community-Based Outpatient Clinic (CBOC), and the site.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 730 calendar days from Notice to Proceed.

• Estimated Construction Magnitude: Between $20,000,000 and $50,000,000.

• The solicitation will be issued as an "Invitation for Bid" (IFB) under FAR Part 14.

• Evaluation will follow procedures outlined in the solicitation.

• The solicitation is anticipated to be issued in mid to late February 2026.

• All questions must be submitted in writing via email to thomas.council@va.gov. Telephone inquiries will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 million.

This notice is not a request for competitive offers.