Y1DA--437-23-165, Repair Water System to Prevent Legionella
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Fargo Health Care System, is issuing an Invitation for Bid (IFB) for project 437-23-165, "Repair Water System to Prevent Legionella." This project aims to upgrade domestic water monitoring systems and plumbing fixtures across Fargo VAHCS facilities to reduce Legionella risk. This is a Total 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Bids are due by April 7, 2026, at 6:00 PM UTC.
Scope of Work
The contractor shall furnish all labor, materials, and equipment to reduce or eliminate the risk of Legionella Disease (LD) by upgrading the Domestic Water Monitoring Systems. This includes:
- Upgrading 7 existing water monitoring stations (6 in Medical Facility, 1 in Boiler Plant).
- Adding Thermostatic Mixing Valves (TMVs) to approximately 175 plumbing fixtures.
- Replacing existing sinks and faucet fixtures as required.
- Work must comply with the Physical Security and Resiliency Design Manual (PSRDM), specifications, drawings, scope of work, and other contract documents, as well as federal, state, local codes, and NFPA requirements.
- Coordination with other construction projects and minimizing impact on VA customer services is required. Offerors must verify field conditions in a pre-bid site walk.
Contract Details
- Contract Type: Single, Firm-Fixed Price.
- Set-Aside: Total 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million small business size standard.
- Magnitude of Construction: Between $1,000,000 and $2,000,000.
- Period of Performance: 300 calendar days from the issuance of Notice to Proceed (NTP).
- Place of Performance: Fargo VA Health Care System, Fargo, North Dakota.
Eligibility & Submission Requirements
- SDVOSB Certification: Bidders must be registered and certified in the Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov as an SDVOSB at the time of bid submission.
- SAM Registration: All prospective bidders must have a Unique Entity Identifier (UEI) and be registered and active in the SAM database (http://www.sam.gov), completing electronic online Representations and Certifications.
- VETS4212 Filing: The eventual awardee shall have a current Department of Labor VETS4212 Federal Contractor Reporting filing (if applicable).
- Subcontracting Limitations: Bidders must certify compliance with VAAR 852.219-75, limiting payments to non-SDVOSB/VOSB firms (e.g., 85% for general construction, 75% for special trade construction).
- Wage Determination: Bidders must adhere to the prevailing wage rates and fringe benefits specified in GDN ND20260013 for Cass County, North Dakota.
Key Documents & Information
The IFB, including specifications, drawings, forms, and the Statement of Work (SOW), is available for download exclusively at SAM.gov (https://sam.gov/content/opportunities). Bidders are responsible for monitoring SAM.gov for any amendments. Key documents include detailed drawings (P15), comprehensive specifications (P14), a final SOW (P09), and a Cost-Free Design Analysis (P14) outlining technical requirements and equipment specifications. A template for submitting questions is also provided.
Contact Information
All questions must be submitted in writing via email to the Contract Specialist, Kaleb Gleason, at kaleb.gleason@va.gov. No telephone inquiries will be answered.