Y1DA--528A5-22-506-Replace Building 118 FCUs

Solicitation / RFP / RFQ

This document is the agenda for a site visit and pre-bid conference for Solicitation 36C24226B0026, concerning the replacement of Building 118 FCUs at the Canandaigua, NY VAMC. It outlines key personnel, submission requirements, and important dates.

• The IFB package includes Description of Work, Specifications, Drawings, Instructions to Offerors, Solicitation Provisions, Contract Clauses, Certifications/Representations.

• Offerors must submit SF1442, Bid Bond, signed Limitations on Subcontracting form, and EMR rating with their bid.

• SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.

• Offerors must be registered in www.beta.sam.gov and as a small business under the applicable NAICS code.

• Offerors should have an updated Dun & Bradstreet account.

• Virtual bid opening is scheduled for Friday, February 13th, 2025, at 1:00 PM EST.

• Bids are due Friday, February 13th, 2025, at 12:30 PM EST.

• All questions must be in writing and emailed to the Contract Specialist (Devan.bertch@va.gov).

• Technical questions will be answered via amendment posted on beta.SAM.gov.

• Offerors must acknowledge receipt of all amendments.

• Cutoff date for RFIs is Tuesday, January 27th, 2026, at 4:00 PM.

• SDVOSB/VOSB offerors must be verified in www.vetbiz.gov.

• Offerors must be registered as a small business under the applicable NAICS code.

• This is the only scheduled site visit.

• Key contacts: Contracting Officer Devan Bertch (Devan.Bertch@va.gov) and COR Rasha Alqais (Rasha.Alqais@va.gov).

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid walkthrough for the "Replace Building 118 FCUs" project (Solicitation Number 528A5-22-506). It records the companies and representatives who attended the walkthrough on January 21, 2026.

• Company Name
• Representative's Name
• Phone Number and E-mail

This document indicates which companies attended the pre-bid walkthrough. It also provides contact information for representatives from various companies, which may be useful for networking or understanding the competitive landscape. The document also notes that RFIs (Requests for Information) were due by January 27, 2026, at 4:00 PM. A note at the bottom specifies that all communication regarding the project should be solely with VA contracting representatives, and questions should be submitted in writing to Devan Bertch at Devan.Bertch@va.gov.

Amendment / Modification

This amendment corrects contradictory dates previously posted on SAM.gov and within the solicitation.

• RFIs Due: Extended to January 27th, 2026, by 4:00 PM.
• Bids Due: Extended to Friday, February 13th, 2026, at 12:30 PM.
• Bid Opening: Scheduled for February 13th, 2026, at 1:00 PM.

This modification also includes the following:

• Attaches the pre-bid site visit conference agenda and sign-in sheet from January 21st, 2026. No further site visits will be scheduled.
• Corrects Specification 23 09 23 – 6 paragraph F to state: “This facility’s existing direct-digital control (DDC) system is manufactured by Automated Logic Corporation (ALC)”. This aligns with drawing M-801 Controls General Notes point 13, which requires DDC to be 100% compatible with the existing system without requiring an interface.

Attached documents include:

• S04 - Pre bid sign in sheet - 36C24226B0026 Replace Building 118 FCUs.

• S04 - Site Visit Conference Agenda - 36C24226B0026 Replace Building 118 FCUs.

• Solicitation dates (RFIs due, Bids due, Bid opening).

• Specification 23 09 23 – 6 paragraph F.

• Adds pre-bid site visit conference agenda and sign-in sheet as attachments.

Proposal deadlines for RFIs and bids have been extended. Bidders should ensure their offers are submitted by the new deadlines. The correction to the specification clarifies DDC system compatibility requirements.

Solicitation

This is a solicitation for the "Replace Building 118 FCUs" project at the Canandaigua VA Medical Center. The project involves replacing existing Fan Coil Units (FCUs) in Building 118.

• Replacement of existing FCUs in shops and corridor areas.

• Supply and installation of new mechanical equipment, including a Dedicated Outside Air Unit (DOAS), a new Air Handling Unit (AHU), and an air-cooled chiller.

• Installation of associated components: ductwork, VAV boxes, hydronic piping, pumps, coils, and heat exchangers.

• Structural work to support new HVAC equipment, including concrete piers and steel dunnage.

• Electrical work, including upgrading the incoming electrical service to 500 amps and installing new feeders.

• Hazardous material abatement (asbestos and lead-based materials).

• Architectural and site work, including ceiling replacement, roof access ladder replacement, and exterior concrete pad installation.

• Compliance with VA specifications, federal, state, and local codes.

• Use of Autodesk Build Construction Management platform for project management and collaboration.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 300 calendar days from Notice to Proceed.

• Estimated Cost: Between $2,000,000 and $5,000,000.

• Bids must be submitted electronically via email to Devan.Bertch@va.gov by Friday, February 13th, 2026, 12:30 PM EST.

• Bid opening will be held via Microsoft Teams on Friday, February 13th, 2026, at 1:00 PM EST.

• Bids providing less than 120 calendar days for Government acceptance after the due date will be rejected.

• Key submission requirements include: Bid Bond, Acknowledgement of Amendments, Buy America Certificate, VA Limitations on Subcontracting Certificate, SDVOSB verification, and VETS 4212 Report.

• Offerors must submit information regarding their safety and environmental record, including OSHA/EPA violations and Experience Modification Rate (EMR).

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238220 - Plumbing and Heating, Air-Conditioning Contractors. Business Size: $19 Million.

• Prohibition against awarding to MILLER-REMICK, LLC or its subsidiaries/affiliates.

• A pre-bid site visit is scheduled for Wednesday, January 21, 2026, at 10:00 AM at the Canandaigua VAMC - Building 118 Engineering conference room. No other site visits will be allowed.

• All questions and RFIs must be submitted in writing to Devan.Bertch@va.gov no later than Tuesday, January 27th, 2026, at 4:00 PM.

• Bids must be submitted electronically only.

• New York State sales and use tax exemption applies for materials incorporated into VA real estate; contractors must complete ST-120.1.

• Performance and Payment Bonds are required if the contract exceeds $150,000.

Form / Attachment / Pricing Sheet

This document contains architectural, mechanical, and electrical drawings for the "Replace Building 118 Fan Coil Units" project at the Canandaigua VA Medical Center. These drawings serve as a detailed visual guide for the scope of work, including demolition, installation, and modification of building systems.

• Architectural Plans: Include floor plans, reflected ceiling plans, demolition plans, exterior elevations, and details for replacing fan coil units in Building 118.
• Mechanical Plans (M-series): Detail ductwork, transitions, connections, air flow diagrams, control diagrams for fan coil units (FCUs), air handling units (AHUs), and other HVAC components.
• Electrical Plans (E-series): Cover electrical abbreviations, symbols, general notes, demolition plans, power plans, lighting plans, single-line diagrams, grounding diagrams, and schedules. This includes existing system details, new installations, and demolition requirements.
• Structural Plans: Provide general notes, equipment support plans, sections, and details related to structural modifications.
• Safety and Compliance: Include life safety plans, code data, Infection Control Risk Assessment (ICRA) plans, and hazardous materials abatement plans.
• Phasing Plan: Outlines the sequence of construction activities.
• Firestop Details: Specific details for conduit penetrations through fire-rated walls and floors.
• Schedules and Notes: Various schedules (e.g., panel schedules, wire and conduit sizing) and general notes offer critical installation and compliance information.

These drawings are critical for bidders to understand the physical scope of the project, existing conditions, proposed modifications, safety requirements, and the specific locations and types of HVAC, electrical, and structural work. They provide the detailed technical information, layout, complexity, material requirements, and labor involved necessary for accurate bidding and project execution. Bidders must carefully review these drawings to assess the full scope of work.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Feb 2021). It requires offerors to certify the domestic content of end products proposed for the opportunity.

• Certification: Offerors must certify that each end product, with exceptions, is a domestic end product.
• Foreign End Products: A section is provided to list any foreign end products, specifying the line item number and country of origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated according to Federal Acquisition Regulation (FAR) Part 25.
• Completion: Requires certification by the Offeror, including signature.

This form is critical for bidders to complete accurately if the solicitation includes the Buy American Act requirements. Failure to properly complete this certificate may impact the evaluation of offers and the eligibility of proposed products.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" clause (852.219-75). It requires offerors to certify their understanding and compliance with limitations on subcontracting, specifically for contracts involving services, general construction, or special trade construction.

• Certification Requirement: Offerors must certify that they will comply with subcontracting limitations if awarded a contract.
• Specific Limitations: The clause outlines different subcontracting limits based on the type of contract:
  • Services: Not more than 50% of the amount paid to firms that are not certified SDVOSBs or VOSBs.
  • General Construction: Not more than 85% of the amount paid to firms that are not certified SDVOSBs or VOSBs.
  • Special Trade Construction: Not more than 75% of the amount paid to firms that are not certified SDVOSBs or VOSBs.
• Definition of Subcontracting: Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards the limit. Costs of materials are excluded for construction contracts.
• Consequences of False Certification: Acknowledges that false certification is subject to penalties under Title 18, United States Code, Section 1001, including criminal, civil, or administrative penalties.
• Record Keeping and Cooperation: Offerors must be prepared to provide documentation to VA to demonstrate compliance and must cooperate with VA requests for information.
• Completion: The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This is a mandatory certification. Failure to complete and submit this form with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review the subcontracting limitations applicable to their specific contract type and ensure they can comply.

Other / Unclassified

This document is a General Decision Number (NY20260032) for wage determinations in New York State, specifically for Ontario County. It outlines prevailing wage rates and fringe benefits for various construction trades, including Carpenters, Electricians, Ironworkers, Laborers, Painters, Plumbers, Roofers, Sheet Metal workers, and Cement Masons/Concrete Finishers. It also includes information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

This document is crucial for bidders on construction-related opportunities in Ontario County, New York. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on federal or federally funded construction projects. Bidders must ensure their proposals and subsequent labor costs comply with these determined rates to meet contractual obligations and labor standards.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the replacement of Building 118 Fan Coil Units (FCUs) at the Canandaigua VA Medical Center. The project aims to upgrade the existing HVAC system in Building 118 (Engineering Building).

• Upgrade the HVAC system in Building 118.

• The existing system includes two-pipe hydronic glycol heating units and an overhead Daikin VRF system for heating and cooling in office spaces, with supplemental hot water baseboard heating.

• Total project duration is 300 days from submittal approval to final punch list.

• Estimated cost range: $2,000,000 to $5,000,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business standard: $19.0 Million.

• Performance and Payment bonds will be required.

• Solicitation posting is expected on or about December 31, 2025.

• Response Date/Time: February 4, 2026, 12:30 PM Eastern Time, New York, USA.

• A 20% Bid Bond must be submitted with the bid.

• A site visit is scheduled for approximately January 14, 2026 (details will be in the Solicitation).

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424.

• Contact: Devan Bertch, Contracting Officer, Devan.Bertch@va.gov, 716-698-6459.