Y1DA--528A6-22-665 Rebuild B29A Parking Lot

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the "Rebuild B-29A Parking Lot" opportunity, providing clarifications on various aspects of the project.

• Parking Lot Lighting Conductor Sizing: The circuit for 11 (100 W) parking lot lights (3.7 amps) requires a #12 AWG conductor, as per EX. PANEL EP-B schedule on sheet ES102. Actual load and voltage drop calculations should be used to size wire per NEC requirements if lighting design changes.
• Drainage at Retaining Wall Footing: No drainage system is proposed at the base of the retaining wall.
• Waterproofing/Dampproofing: A fluid-applied waterproofing barrier is required on the retaining walls at all underground surfaces.
• Retaining Wall Capstone Dimensions: Capstone length can be standard manufacturer sizing, but guard rail posts must be centered. The selected length must be identified in a product submittal.
• NYSDOT Type 2 Subbase Material: Type 2 crushed stone is required for the subbase.
• Testing Laboratory: The Contractor is responsible for appointing, coordinating, and paying for an independent, third-party testing laboratory.
• Badging: VA has badging requirements for both interior and exterior contractor personnel.
• Contractor Parking: Due to project location limitations, contractors should plan to stage/park in the designated contractor staging area shown in the contract drawings.
• Construction/Safety Signs: Construction and safety signs will be required.
• Photo Documentation: Photographic documentation is required per Specification Section 1.23, with coordination required with the VA prior to submission.
• Commissioning Agent: A commissioning agent will be provided by the VA if required.
• Permits: No building or highway permits are required as the work is on federal property.
• Stair Handrail Width: A minimum of 60" clear width is required between handrails for the southeast concrete stairs.
• Stair Subgrade/Ground Conditions: The retaining wall area will be backfilled with onsite soil. Ground surface beneath stairs and adjacent areas will be covered with geo fabric and landscape stone (2" minimum size river rock), with VA selecting the stone color.
• Allowances: Allowance No. 1 (leveling course for 15,500 sq ft) shall be included in the base bid.

These clarifications provide specific details and requirements that bidders must incorporate into their proposals and project planning. They address material specifications, installation methods, administrative procedures, and cost considerations.

Amendment / Modification

This amendment provides responses to Request for Information (RFI) questions. The RFI questions and answers are attached to this amendment.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides clarifications relevant to the "Rebuild B-29A Parking Lot" project.

Potential bidders should review the attached RFI Q and A document to understand clarifications and potential impacts on their proposals. The amendment does not explicitly state a change to the offer receipt deadline.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-bid meeting related to the "Rebuild B29A Parking Lot" project. It records the attendees, their representing businesses, and contact information.

• Project Number: 528A6-22-665
• Solicitation/Contract Number: 36C24226B0047
• Project Title: Rebuild B29A Parking Lot
• Meeting Type: Pre-Bid Meeting
• Date: 4/1/2026
• Attendees' Names, Representing Businesses, Telephone Numbers, and E-mail Addresses.

This document provides a list of entities that attended the pre-bid meeting. Bidders can use this information to identify potential competitors or collaborators who have expressed interest in the opportunity.

Amendment / Modification

This amendment provides potential bidders with documents from the Pre-Bid Site Visit for Solicitation 36C24226B0047, "Rebuild B29A Parking Lot" at the Bath, NY VAMC.

Specifically, the following documents are provided:

• S04 - Site Visit Conference Agenda - 36C24226B0047 Rebuild B29A Parking Lot
• S04 - Site Visit Sign In Sheet - 36C24226B0047 Rebuild B29A Parking Lot

This amendment primarily provides supplementary information and does not appear to modify specific sections of the original solicitation text, but rather adds context from the site visit.

• RFIs: Bidders are reminded to CC Michael.Cagle@va.gov on all RFIs. The Contracting Officer will be out of office from April 6th to April 10th, but RFIs will be processed upon their return. The cutoff date for RFIs is Friday, April 10th, 2026, at 4:00 PM EST.
• Site Visit: This was the only scheduled site visit.
• Bid Opening: Virtual bid opening is scheduled for Wednesday, April 29th, 2026, at 1:00 PM EST. Bids are due Wednesday, April 29th, 2026, at 12:30 PM EST.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the "REBUILD B29A PARKING LOT" project at the Bath VAMC, aimed at repairing and replacing the existing asphalt parking lot, expanding it, and installing a new stormwater drainage system.

• Demolition: Mill existing asphalt, remove concrete sidewalks, existing stairs, and trees that interfere with new construction.

• Site Work: Repave and restripe Parking Lot 16, install full-depth asphalt, new concrete curbs, bollards, retaining walls, stairs, and sidewalks.

• Stormwater Drainage: Construct a new stormwater drainage system.

• Lighting: Install new lighting, including power connections.

• Utilities: Locate all underground utilities; contractor is responsible for any utility strikes or damage.

• Landscaping: Provide clean fill, topsoil, and seed new lawn areas.

• Erosion Control: Implement and maintain erosion and sediment control measures.

• ADA Surfaces: Install ADA tactile warning surfaces.

• Signage & Traffic Control: Provide signage and implement a traffic management plan.

• Coordination: Coordinate with VA COR/CO for phasing to minimize disruption.

• Material Staging: Stage and store materials in the contractor's designated area.

• Project Documentation: Utilize Autodesk Construction Cloud Build Platform (ACC) for documentation and coordination.

• Work must comply with all applicable codes and project documents, including VA standards, NFPA, IBC, NEC, OSHA, EPA, and others.

• All work will be completed by certified individuals.

• Work cleanliness must be maintained.

• Sounds and vibrations must be minimized to avoid patient disruption.

• Warranty for all work is 1 year from the date of acceptance.

• Project duration is not to exceed 180 days from the Notice to Proceed (NTP) issuance.

• Work is located at the Bath VAMC, 76 Veterans Avenue, Bath, NY 14810.

• Contractor must review contract documents for conflicts and notify COR for direction.

• Incidental work required to accomplish work shown on drawings is implied and part of the base bid.

• Contractor must notify COR prior to commencing work in an area and schedule a walkthrough.

• Existing work areas must be returned to their original state, and all construction debris cleaned.

• Deliveries must be received off-station.

• Maintain an Excel spreadsheet submittal log.

• No on-site work until pre-construction submittals are complete and approved.

• Materials will only be paid for when installed unless pre-negotiated.

• Punch list items must be fixed prior to project closeout.

• Special care must be taken to secure tools and equipment due to patients.

• Off-tour work may be required.

• Contractor is responsible for coordinating traffic interruptions and providing traffic control personnel.

Specification

This document contains specifications for the "Rebuild Building 29A Parking Lot" project, identified by Project Number 5258A6-22-665, located at the VA Medical Center, Bath Campus. The specifications are dated February 3, 2025, and are part of the 100% Bid Documents phase.

• General Requirements (Division 00 & 01): Outlines general project requirements, safety, construction security, submittal procedures, quality control, and waste management.
• Existing Conditions (Division 02): Includes site surveys and demolition procedures.
• Concrete (Division 03): Details specifications for cast-in-place concrete, including materials, mixes, tolerances, formwork, placing, finishing, and curing.
• Metals (Division 05): Covers structural steel framing, metal fabrications, and railings.
• Wood Construction (Division 06): Includes rough carpentry, composite wood, and related hardware and adhesives.
• Thermal and Moisture Protection (Division 07): Specifies joint sealants.
• Exterior Improvements (Division 32): Covers cement and concrete for exterior improvements, asphalt paving, pavement markings, tactile warning surfacing, and planting.
• Utilities (Division 33): Includes storm sewer utilities and commissioning of site utility systems.
• Electrical (Division 26): Details requirements for electrical installations, including conductors, cables, grounding, bonding, raceways, boxes, panelboards, exterior lighting, and lighting controls.
• Safety Requirements (Division 01 35 26): Outlines comprehensive safety requirements, including accident prevention plans, hazard analyses, PPE, infection control, fire safety, fall protection, excavation safety, and accident reporting.
• Construction Documentation (Division 01 32 00): Requires the use of Autodesk Build Construction management platform and associated training.
• Photographic Documentation (Section 01 33 00): Mandates photographic documentation of construction progress.

The project involves the demolition, widening, and reconfiguration of Building 29A parking lot at the VA Medical Center - Bath Campus. This includes mill and overlay of existing paving, removal of existing concrete sidewalks, inlets, stormwater pipes, vegetation, and asphalt pavement. New light poles, fixtures, electrical boxes, and stormwater management systems will be installed. An allowance for a leveling course is included.

• 100% Bid Documents: February 3, 2025

• Request ACC platform access: NLT 14 days from contract award.

• Complete ACC training: Within 12 calendar days of access.

• Submit training certificates: NLT 2 business days after training completion.

• Submit CQC Plan: No later than 15 days after receipt of Notice to Proceed.

• Submit Shoring and Sheeting plan: 15 days prior to starting work.

• Submit AHAs: At least 15 calendar days prior to the start of each phase.

• Submit training records: 15 calendar days prior to the preconstruction conference.

• Submit APP: 15 calendar days prior to the preconstruction conference.

• Preconstruction Conference: To be scheduled.

• Coordination Meeting: Minimum 5 business days prior to the Coordination Meeting.

• Final Elevation Digital Images: To be taken upon completion, including landscaping.

• Contractors are required to utilize the VISN 2 Autodesk Build Construction management platform.

• A National Pollutant Discharge Elimination System (NPDES) permit is required.

• Specific requirements for safety, quality control, and environmental protection are detailed throughout the document.

• The VA TRIRIGA CPMS system is required for contractors selected for award.

Solicitation

This solicitation is for the "Rebuild B29a Parking Lot" project at the Bath VA Medical Center. The project aims to repair and expand the existing parking lot, which is deteriorating and requires a stormwater drainage system to prevent water damage to Building 30.

• Mill and repave existing asphalt parking lot.

• Construct new concrete curbs, sidewalks, and retaining walls.

• Install a new stormwater drainage system.

• Install new lighting.

• Repair existing retaining walls and stairs.

• Prepare a temporary parking solution.

• Demolish existing stairs and mill existing asphalt.

• Remove trees as needed.

• Locate all underground utilities.

• Implement erosion and sediment control measures.

• Utilize Autodesk Construction Cloud Build Platform for project documentation.

• Work must comply with VA specifications, Federal, State, and Local codes.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 180 calendar days from Notice to Proceed.

• Estimated Cost: Between $1,000,000 and $2,000,000.

• Bids are due by 12:30 PM EST on Wednesday, April 29th, 2026.

• Bids must be submitted electronically via email to Devan.Bertch@va.gov.

• Bid opening will be held online via Microsoft Teams on April 29th, 2026, at 1:00 PM EST.

• Offers must be valid for 120 calendar days.

• A pre-bid site visit is scheduled for Wednesday, April 1st, 2026, at 10:00 AM.

• All questions and RFIs must be submitted in writing to Devan.Bertch@va.gov no later than Friday, April 10th, 2026, at 4:00 PM.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid submission.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 237310 - Business Size: $45 Million.

• Bid bond required if bid exceeds $150,000.

• Performance and Payment Bonds are required if the contract exceeds $150,000.

• Offerors must submit completed FAR 52.225-2 Buy American Act Certificate and VAAR 852.219-75 Limitations on Subcontracting Certificate with their bid.

• Bidders must provide information on past safety and environmental records, including OSHA/EPA violations and Experience Modification Rate (EMR).

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Feb 2021). It requires offerors to certify the origin of end products proposed for acquisition.

• Domestic End Product Certification: Offerors must certify that each end product, unless listed as a foreign end product, is a domestic end product.
• Foreign End Products Listing: Offerors must list any foreign end products, specifying the line item number and country of origin.
• Definitions: The terms "domestic end product," "end product," and "foreign end product" are defined within the solicitation's "Buy American-Supplies" clause.
• Evaluation: Offers will be evaluated according to Federal Acquisition Regulation (FAR) Part 25.
• Certification: The offeror must certify this information.

Bidders must complete and submit this certificate to confirm compliance with Buy American Act requirements. Failure to properly complete this form may impact the evaluation of their offer.

Form / Attachment / Pricing Sheet

This document is a General Decision for Highway Construction Projects in Steuben County, New York. It provides prevailing wage rates and fringe benefits for various labor classifications.

• General Decision Number: NY20260018
• State: New York
• County: Steuben County
• Construction Type: Highway
• Labor Classifications and Rates: Includes rates for Electricians, Operating Engineers (Excavating and Paving, Heavy and Highway, Tunnel and Shaft), Ironworkers, Laborers, Plumbers/Pipefitters/Steamfitters, and Truck Drivers.
• Fringes: Details associated fringe benefits for each classification.
• Footnotes: Clarify paid holidays and provide definitions for various classifications.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on federal or federally funded construction projects in the specified geographic area. Bidders must ensure their proposed labor costs align with these prevailing wage determinations to comply with labor standards.

Form / Attachment / Pricing Sheet

This document is a certification form related to subcontracting limitations, specifically for Small Disadvantaged Business (SDB) concerns, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). It requires the offeror to certify compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Certification Statement: Offerors must certify that they will comply with subcontracting limitations.
• Subcontracting Limitations: The document outlines specific subcontracting limitations based on the type of contract:
  • Services (except construction): Not more than 50% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General Construction: Not more than 85% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
  • Special Trade Construction: Not more than 75% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001, and the Small Business Act.
• Cooperation: Offerors agree to cooperate with the VA and provide documents to demonstrate compliance.
• Required Fields: The form requires the offeror to provide the Printed Name and Title of the Signee, Signature, Date, and Company Name and Address.

This certification is mandatory for award. Offerors must complete, sign, and return this form with their bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations applicable to their specific contract type to ensure compliance.

Form / Attachment / Pricing Sheet

This document contains the "List of Drawings" for the "Rebuild Building 29A Parking Lot" project at the Bath VA Medical Center. It serves as an index for all the attached drawings, outlining the sheet number, drawing number, and title for each.

• Sheet List Table: Details all drawings included in the project set, organized by discipline (General, Civil, Structural, Electrical).
• Project Information: Includes project title, project number (528A6-22-665), building number, location, and issue date.
• Drawing Details: Each entry in the table specifies the sheet number, drawing number, and title of the drawing.

This document is crucial for bidders to understand the scope and organization of the project's technical documentation. It provides a roadmap to all other attached documents, allowing bidders to quickly locate specific information related to civil, structural, and electrical aspects of the parking lot rebuild. Bidders should use this as a primary reference to navigate the full set of drawings.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the "Rebuild B29A Parking Lot" project at the VA Medical Center in Bath, New York. The project aims to repair, replace, and expand the existing asphalt parking lot, which is deteriorating. It also includes the construction of a new stormwater drainage system to prevent water from affecting the first floor and basement of Building B-30.

• Repave and restripe the existing asphalt parking lot.

• Construct a new stormwater drainage system.

• Install new lighting, curbs, and sidewalks.

• Repair existing retaining walls and stairs along the West side of Building B-30.

• Prepare a temporary parking solution coordinated with the VA.

• Project Duration: 180 days from submittal approval to final punch list.

• Estimated Cost Range: $1,000,000 to $2,000,000.

• Solicitation Posting Date: On or about March 20th, 2026.

• Response Date/Time: April 22nd, 2026, 12:30 PM Eastern Time, New York, USA.

• Site Visit: Estimated on or about April 1st, 2026 (details in the solicitation).

• Bid Bond: 20% required with bid.

• Performance and Payment bonds will be required.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 237310 (Highway, Street, and Bridge Construction).

• Small Business Standard: $45.0 Million.

• The contracting office is located in zip code 14810.

• Contact Person: Devan Bertch, Contracting Officer (Devan.Bertch@va.gov, 716-698-6459).