Y1DA--561-21-301 Elevator Project Upgrade

Amendment / Modification

• The Department of Veterans Affairs received a protest on November 14, 2026, regarding the cancellation of IFB 36C24225B0046.

• The Department of Veterans Affairs will take corrective action and rescind the cancellation of IFB 36C24225B0046.

• The Department of Veterans Affairs will reevaluate the possibility of making an award under IFB 36C24225B0046.

• This notice pertains to IFB 36C24225B0046.

• Potential bidders should note that the cancellation of IFB 36C24225B0046 has been rescinded, and the solicitation will be reevaluated for potential award.

Amendment / Modification

• The solicitation number 36C24225B0046, for project number 561-21-301 Elevator Project Upgrade Phase II, has been cancelled in its entirety.

• The cancellation is effective after bid opening.

• The reason cited for cancellation is inadequate specifications in the invitation.

• The entire solicitation (36C24225B0046) is affected.

• The original solicitation has been cancelled. This requirement will be resolicited.

Amendment / Modification

This amendment (0007) to Solicitation 36C24225B0046 provides responses to submitted RFIs regarding the "Elevator Project Upgrade Phase II" at the East Orange VA Medical Center.

• The amendment addresses a specific RFI concerning a "brand name or equal to form" required for bid submission.

• A "List of Brand Name Equipment" form is provided (on page 6) for bidders to complete for each item listed in the brand name or equal to attachment. There are a total of 13 items.

• The bid due date remains September 24, 2025, at 10:45 AM EDT.

• The public bid opening will follow at 11:00 AM EDT.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0006) to Solicitation 36C24225B0046 provides responses to submitted RFIs and extends the bid opening date.

• The bid opening date has been extended.

• Responses to RFIs are provided.

• The proposal submission deadline has been extended to September 24, 2025, at 10:45 AM EDT.

• The public bid opening will now occur at 11:00 AM EDT on the same date.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0005) to Solicitation 36C24225B0046 provides responses to submitted Requests for Information (RFIs) and includes the site visit sign-in sheet.

• Responses to RFI questions are provided.

• Site visit sign-in sheet is attached.

• Proposal deadlines remain unchanged: September 22, 2025, at 10:45 AM EDT.

• Public bid opening remains unchanged: September 22, 2025, at 11:00 AM EDT.

• All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document is a sign-in sheet for a site visit held on Wednesday, September 3, 2025, at the VA Healthcare System East Orange Campus for the "561-21-301 Upgrade Elevators" project.

The sign-in sheet lists companies that attended the site visit, along with the names, phone numbers, and email addresses of their representatives. This information is relevant to potential bidders as it indicates which companies were present at the site visit, potentially signifying their interest and engagement with the opportunity. It also provides contact information for networking or further inquiry. The document also specifies that all questions resulting from the walk-through or outside of it should be submitted in writing to the VA contracting representative, Dayna Dickson-Miller, at Dayna.Dickson-Miller@va.gov, with questions due as outlined in the solicitation email.

Amendment / Modification

This amendment (0003) to Solicitation 36C24225B0046 provides responses to submitted Requests for Information (RFIs).

• The amendment addresses specific questions related to fire alarm vendors, roof warranties, tool cabinets, and sprinkler contractors.

• The proposal deadline remains unchanged: September 22, 2025, at 10:45 AM EDT.

• The public bid opening will occur at 11:00 AM EDT on the same date.

• All other terms and conditions from the original solicitation remain in effect.

Amendment / Modification

This amendment (0003) to Solicitation 36C24225B0046 provides responses to submitted Requests for Information (RFIs).

• The amendment provides responses to RFIs related to the solicitation.

• Specific details regarding the site visit are provided:

  • Date and Time: September 3, 2025, at 10:30 AM EDT.
  • Location: Building 5A, Conference Room 113.
  • Further information can be found on page 1, box 10 of the solicitation and page 15, clause 52.236-27.

• The bid response deadline remains unchanged: September 22, 2025, at 10:45 AM EDT.

• The public bid opening will occur at 11:00 AM EDT on the same date.

• All other terms and conditions from the original solicitation remain in full force and effect.

Amendment / Modification

This amendment (0002) to Solicitation 36C24225B0046, "Elevator Project Upgrade Phase II," provides responses to submitted Requests for Information (RFIs).

Key changes include:

• Clarification that BIM services are not required for the Elevator Project Upgrade.

• Confirmation that the requirement remains a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB), with a reference to page 1, box 10, paragraph 3 of the solicitation for eligibility requirements.

• Stated that there is no list of approved SDV contractors, and directed interested parties to the Small Business Administration website for potential contractors.

• Primarily affects the "Questions & Answers / Clarifications" aspect of the solicitation.

• The proposal deadline remains unchanged: September 22, 2025, at 10:45 AM EDT.

• The public bid opening will occur at 11:00 AM EDT on the same date.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0001) to Solicitation 36C24225B0046 provides responses to submitted RFI (Request for Information).

• The amendment clarifies site visit information.

• The site visit is scheduled for September 3, 2025, at 10:30 am EDT.

• Reference is made to Page 1, box 10, paragraph 5 of the 1442 for site visit details.

• The proposal deadline remains unchanged: September 22, 2025, at 10:45 am EDT.

• The public bid opening will follow at 11:00 am EDT.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, outlines the "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for participation in the opportunity.

• Services Contracts: Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Work subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor also counts towards this limit.
• General Construction Contracts: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Material costs are excluded.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Material costs are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may lead to penalties.
• Compliance Verification: The VA may require contractors to demonstrate compliance at any time during performance, including providing invoices, subcontract copies, or task value lists.
• Cooperation: Offerors must cooperate with VA requests for documents to verify compliance.
• Required Action: The formal certification must be completed, signed, and returned with the offer. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.

This document is critical for all potential bidders. It specifies the subcontracting limitations based on contract type (Services, General Construction, Special Trade Construction) and requires a signed certification. Bidders must understand these limitations and complete the certification accurately to be considered for award. Failure to do so will lead to disqualification.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Elevators Phase II" project (Project #561-21-301) at the VA NJ Health Care System, East Orange Campus. The project involves the upgrade and modernization of 10 elevators across Buildings 1, 2, 5, and 7, including their Elevator Equipment Room, HVAC, and lighting. Select electrical devices on campus will also be upgraded. The work will be phased to minimize service interruptions.

• Modernization of 10 elevators in Buildings 1, 2, 5, and 7.

• Upgrade of Elevator Equipment Room HVAC and Lighting.

• Upgrade of select electrical devices.

• Phased work to maintain elevator service.

• Work must comply with VA specifications, drawings, and all applicable Federal, State, and Local codes.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 608 Calendar Days from Notice to Proceed.

• Estimated Value: Magnitude of Construction is more than $10,000,000.00.

• Proposal Submission: Electronic bids via email to Dayna.Dickson-Miller@va.gov.

• Bid Opening: September 22, 2025, at 11:00am EST via Microsoft Teams.

• Bid Deadline: September 22, 2025, by 10:45am EST.

• Proposal Acceptance Period: 120 Calendar Days after bid opening.

• Evaluation Criteria: Not explicitly detailed, but will include compliance with solicitation requirements, including set-aside provisions.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM.gov with a Unique Entity Identifier.

• Contractors must be verified/visible/certified as SDVOSB in www.vetbiz.va.gov and/or DSBS.

• Offerors must submit their annual VETS4212 report.

• NAICS Code: 238290, Small Business Size Standard: $22 Million.

• A pre-bid site visit is scheduled for September 3, 2025, at 10:30am at Building 5A. Attendance is strongly encouraged.

• All questions must be submitted in writing to Dayna.Dickson-Miller@va.gov no later than September 5, 2025, by 12:00pm.

• Bid bond required if bid exceeds $150,000.

• Payment Bond and Performance Bond (SF 25A and SF 25) required if award exceeds $150,000.

• Brand Name or Equal forms are attached and required with bid.

• VAAR 852.219-75 (Limitations on Subcontracting) and FAR 52.225-2 (Buy American Act) certificates are required with the bid.

• New Jersey sales tax exemption applies; bids should not include this tax.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination for building construction projects in Essex County, New Jersey. It specifies the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on covered federal or federally assisted construction projects. This document is crucial for bidders to understand labor costs associated with the opportunity.

• General Decision Number: NJ20250031 (Superseded: NJ20240031)
• Effective Date: 06/06/2025
• Location: Essex County, New Jersey
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Applicable Executive Orders: Details minimum wage rates under Executive Order 14026 ($17.75/hour for contracts entered into on or after Jan 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between Jan 1, 2015, and Jan 29, 2022, not renewed/extended after Jan 30, 2022).
• Classifications and Rates: Lists specific wage rates and fringe benefits for numerous trades, including Asbestos Worker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Plasterer, Plumber, Roofer, Sheet Metal Worker, Truck Driver, and others.
• Paid Holidays and Vacation: Outlines general provisions for paid holidays and vacation accrual based on years of service.
• Hazardous Waste Removal: Specifies additional pay for work involving hazardous materials.

Bidders must use this wage determination to accurately estimate labor costs for their proposals. Failure to comply with these minimum wage and fringe benefit requirements can lead to non-compliance and potential disqualification. The document also provides information on how to handle unlisted classifications and the appeals process for wage determinations.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (OCT 2022) provision, which requires offerors to certify the domestic content of end products and components. It is used to ensure compliance with the Buy American Act.

• Domestic End Product Certification: Offerors must certify that end products are domestic, except for those listed in paragraph (b).
• Foreign End Products: Offerors must list foreign end products manufactured in the U.S. that do not qualify as domestic. For these, they must indicate if they exceed 55% domestic content (unless COTS or unknown).
• Critical Components: Offerors must list line-item numbers of domestic end products that contain a critical component.
• Definitions: Key terms such as "COTS item," "critical component," "domestic end product," "end product," and "foreign end product" are defined in the "Buy American-Supplies" clause.
• Evaluation: The Government will evaluate offers based on FAR Part 25.

Bidders must complete and submit this certificate to demonstrate compliance with the Buy American Act. It directly impacts the eligibility and evaluation of their offers based on the domestic content of the products they propose to supply.

Form / Attachment / Pricing Sheet

This document contains the "DRAWING LIST" for the "UPGRADE ELEVATORS PH2" project at the New Jersey VA Medical Center - East Orange Campus. It serves as a comprehensive index of all architectural, mechanical, and electrical drawings included in the project.

• General Drawings: Cover, Campus Site Plan, ICRA Information, Details, and Life Safety Information.
• Architectural Drawings: Detailed plans and sections for various buildings and elevator systems, including symbols, abbreviations, and notes.
• Mechanical Drawings: General information, schedules, and details for HVAC, fire suppression, and plumbing systems.
• Electrical Drawings: General notes, symbol legends, abbreviations, and specific plans for building electrical systems, lighting, and elevator machine rooms.

This drawing list is crucial for bidders to understand the scope and organization of the project's technical documentation. It allows potential vendors to quickly identify all relevant drawings needed to assess the project requirements, prepare accurate bids, and understand the full extent of the "Upgrade Elevators PH2" project. Bidders should review all listed drawings to gain a complete understanding of the work involved.

Specifications

This document contains specifications for various building systems, including:

• Elevators: Detailed specifications for modernization of traction elevators (7-8, 11, 12-13 & 16-17, 2, 5, 7) and hydraulic elevators (Building 5 Elevator 1). This includes requirements for engineering, furnishing, modernization, performance standards, safety features, power supply, emergency power, machine room, hoistway, pit, and car components.

• Fire Suppression: Specifications for wet-pipe sprinkler systems.

• Plumbing: Requirements for plumbing systems, including common work results, general-duty valves, and sanitary sewer, drain, and vent piping.

• Heating, Ventilating, and Air Conditioning (HVAC): Specifications for common work results, testing, adjusting, and balancing, noise and vibration control, and insulation.

• Electrical: Requirements for electrical installations, including conductors, cables, conduit, wireway, boxes, grounding, bonding, panelboards, switches, circuit breakers, interior lighting, and motor controllers.

• Electronic Safety and Security: Specifications for conduits, backboxes, wiring, and cables for electronic safety and security systems, including video surveillance, fire alarm systems, and access control.

• Painting: Requirements for painting various surfaces and equipment.

• Temporary Facilities: Requirements for temporary piping and equipment.

• Rigging: Requirements for rigging plans and methods.

• Pipe and Equipment Supports: Specifications for supporting piping and equipment.

• Mechanical Demolition: Requirements for the removal of existing mechanical systems.

• Elevator Modernization: Multiple elevator sections detail specific requirements for traction and hydraulic elevators, including performance standards, safety features, and components.

• System Integration: Emphasis on the integration of various systems, including HVAC, fire alarm, security, and elevator systems, with a focus on BACnet compliance for HVAC controls.

• Safety and Compliance: Numerous sections detail safety requirements, including those for electrical work, fire protection, and specific hazardous locations.

• Submittals: Detailed requirements for submittals, including shop drawings, product data, certifications, and as-built documentation, are outlined across various sections.

• Quality Assurance: Emphasis on adherence to industry standards, manufacturer's recommendations, and VA-specific requirements.