Upgrade Master Program Boiler Logic Control-657-26-109JB

Solicitation / RFP / RFQ

This solicitation is for a Construction Contract to upgrade the Master Boiler Program Logic Controls at the St. Louis Jefferson Barracks VA Medical Center. The project aims to replace outdated boiler control system hardware and software to improve reliability, safety, and integration.

• Upgrade the Plant Master Panel with a new PLC and HMI.

• Replace the existing PLC and HMI for each of the three boilers.

• Upgrade the SCADA system, including replacing the PC, printer, and Ethernet switch, and installing new SCADA software.

• Develop and implement a phased cutover plan to minimize system downtime.

• Furnish all labor, supervision, materials, and equipment necessary for the project.

• Conform to all "release for construction" project specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Estimated Construction Magnitude: $250,000.00 to $500,000.00.

• Proposals are due by 3:00 PM CDT on January 27, 2026.

• Proposals must be submitted electronically via email to maria.hoover@va.gov and kevin.mahoney3@va.gov.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) process.

• Technical Acceptability Factors: Relevant Past Performance, Technical Construction Experience (Prime & Mechanical Subcontractor), Technical Qualifications of Key Personnel, and Prime Contractor Safety Plan.

• Site Visit: January 20, 2026, at 10:45 AM CT.

• Questions Due: January 27, 2026, by 3:00 PM CDT.

• This project is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be certified in SBAVetCert and registered in SAM.gov.

• Joint Ventures are permitted but must be VA SDVOSB Joint Ventures.

• NAICS Code: 238220 - Plumbing, Heating, and Air Conditioning Contractors, with a size standard of $19.0 Million.

• A Bid Bond is required.

• Offerors must acknowledge all amendments.

Specifications / Technical Documents

This document contains a table of contents for VHA Master Specifications, detailing various sections related to general requirements, special construction, HVAC, electrical, and communications. It also includes specifications for project schedules, submittals, safety requirements, construction waste management, sustainable construction, boiler plant and steam generation, instrumentation and control, electrical installations, grounding and bonding, raceway and boxes, control, communication and signal wiring, and testing.

• Division 01 - General Requirements: Covers general project requirements, safety, construction security, operations, and storage.
• Division 13 - Special Construction: Includes seismic restraint requirements for non-structural components.
• Division 23 - HVAC: Details common work results for boiler plants and steam generation, including motor requirements, demonstrations, and instrumentation.
• Division 26 - Electrical: Outlines requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, and raceway and boxes.
• Division 27 - Communications: Covers requirements for control, communication, and signal wiring.
• Other Sections: Include specifications for project schedules, submittals, construction waste management, sustainable construction, and testing procedures.

This document provides detailed technical specifications and requirements for various aspects of construction and installation work. Bidders should review the relevant sections based on the scope of their work to understand the specific materials, methods, safety protocols, and quality assurance measures required for this project. Particular attention should be paid to sections related to their specific trade, such as HVAC, electrical, communications, and safety requirements.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Master Boiler Program Logic Controls" project (Project #657-26-109JB) at the Jefferson Barracks VA Energy Plant. The government is procuring construction services to replace outdated and unsupported boiler control system hardware and software with modern, supported platforms to improve system reliability, safety, and integration.

• Plant Master Panel: Replace existing PLC and HMI with CompactLogix 5000 Series PLC, 5069 I/O modules, and PanelView Plus 7 Graphic Terminal. Program new PLC and establish communication with boilers, auxiliary equipment, and SCADA. Update electrical drawings.

• Boiler PLCs (x3): For each boiler, replace obsolete PLC and HMI with CompactLogix 5000 Series PLC, 5069 I/O modules, and PanelView Plus 7 Graphic Terminal. Program new PLC and establish communication. Upgrade Obsolete O2 PCC-III-Z000 to Latest PCC-IV-Z000 Control.

• SCADA System: Replace Windows 7 PC with Windows 11 PC, obsolete printer with a new Canon printer, and obsolete Ethernet switch with a new SonicWall switch. Install and license iFIX v2024 SCADA software. Utilize existing Ethernet cable runs.

• Migration Cutover: Develop and implement a phased cutover plan to minimize system downtime, including parallel SCADA operation, pre-downloading PLC programs, simulating SCADA application, coordinating individual boiler PLC cutovers, and finally migrating the Plant Master Panel.

• The contractor shall furnish all labor, supervision, materials, and resources necessary for completion.

• Period of Performance: 180 calendar days after Notice to Proceed (NTP).

• Estimated Construction Cost: $250,000 - $500,000.

• Proposal Due Date: Approximately January 28, 2026.

• Award Process: Best Value Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Discussions: Government plans to award without discussions but reserves the right to hold them.

• Amendments: Offerors are responsible for monitoring SAM.gov for amendments.

• Set-Aside: Solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million.

• Prime Contractor Performance: Must perform not less than 15% of the General Construction labor.

• Registrations: Required registration in SAM.gov and Veteran Small Business Certification (VetCert) database.

• Solicitation package and drawings expected to be available on or before December 30, 2025.

• A site visit will be scheduled and announced at solicitation issuance; attendance is highly encouraged.

• No hard copies will be provided. Email questions to maria.hoover@va.gov and kevin.mahoney3@va.gov with the specific subject line format provided in the document.