Y1DA--679-22-100 | Elevator Upgrades in buildings 1, 2, 5, 38, 135 and 137

Amendment / Modification

• Corrected the site visit time to 12 PM (Noon) Eastern Time. The date and place for the site visit remain unchanged.

• This amendment modifies solicitation 36C24726R0024.

• Proposal deadlines and other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is Attachment 1 to RFP No. 36C24726R0024, an Experience Modification Rate Form. Offerors are required to complete and return this form with their response to the solicitation.

• Company Information: Fields for Company Name, Address, Telephone, Email, and Contact Person.
• OSHA 300 Form Data: A table to input data for the years 2023, 2024, and 2025, including:
  • Number of man hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both (from OSHA 300, Columns H and I).
  • Days away, restricted, or transferred rate (DART Rate).
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years. An explanation is required for any violations, and four serious, one repeat, or one willful violation may disqualify the contractor.
• Required Attachments: Offerors must attach copies of their OSHA 300 and 300a Forms. A link is provided to access these forms via the OSHA publications search page.
• Insurance EMR: A field to provide the company's Insurance Experience Modification Rate (EMR) for the past 3 years.

This form collects critical safety and insurance data. The information provided, along with data from Government systems (OSHA and EPA online inspection history databases), will be used to ensure the contractor meets the Experience Modification Rate indicated in the solicitation. Failure to provide accurate information or meet the specified rates may impact eligibility for the opportunity.

Form / Attachment / Pricing Sheet

This document provides instructions for accessing the site for a potential site visit related to the opportunity.

• Utilize the Woodland Road entrance.
• Park past the first three rows of parking.

This information is crucial for bidders attending any scheduled site visit, ensuring they use the correct entrance and parking areas to avoid disruption and comply with site access rules.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings, including site plans, floor plans, and specific details for elevator upgrades in multiple buildings at the Tuscaloosa VAMC. It also includes Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) information.

• Site and Location Maps: Overall campus layout and specific building locations.
• Elevator Schedules: Details on existing elevators, including capacity, type, and dimensions.
• Floor Plans: Basement, ground, first, second, third, fourth, and attic floor plans for Buildings 1, 2, 5, 38, 135, and 137, indicating elevator locations and surrounding areas.
• Mechanical and Electrical Plans: Details on HVAC, plumbing, and electrical systems related to the elevator upgrades.
• Architectural Details: Sections and elevations of elevator shafts, typical elevator interiors, and door schedules.
• ICRA/ILSM Information: Matrix of precautions, barrier details, dust control, ventilation, and environmental controls.
• Fire Alarm System Details: Notes and diagrams related to fire alarm system integration with elevators.

These drawings are critical for bidders to understand the scope of work, the specific locations and types of elevators to be upgraded, the existing conditions, and the required safety and infection control measures. They provide the detailed technical specifications necessary for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Past Performance Questionnaire (PPQ) for Solicitation RFP 36C24726R0024 (Elevator Upgrades in buildings 1, 2, 5, 38, 135 and 137). Offerors are required to include this cover sheet with their proposal submission and forward the entire questionnaire to their previous clients. Clients will return the cover sheet and questionnaire directly to ryan.crispin@va.gov.

Section I (Offeror Fill-In):

• Offeror Name
• Name of Organization/Firm Providing Reference
• Address of Organization/Firm Providing Reference
• Contract Number
• Project Description
• Contract/Task Order Amount
• Performance Period
• Role of Contractor (Prime or Sub-contractor)

Section II (Evaluator):

• Numerical rating scale (1-5) for contractor performance, including "N/A".
• Questions covering: Compliance, On-site Management, Personnel Use, Documentation Timeliness, Schedule Adherence, Safety Responsiveness, Subcontractor Coordination, Customer Interaction, Problem Solving, Financial Difficulties, Concern/Cure Notice Response, Warranty Response, Overall Performance.
• Question: "Would you recommend or work this contractor again?" (Yes/No).
• Evaluator's Point of Contact Information (Signature, Title, Phone, E-mail).

Section III (Evaluator):

• Space for additional comments regarding contractor performance, with emphasis on explaining low ratings.

This document is crucial for bidders to understand the past performance evaluation process. It outlines the information required from the offeror and the specific criteria and questions that will be used by evaluators (previous clients) to assess the contractor's performance on prior projects. Bidders must ensure they provide accurate information in Section I and facilitate the completion of Sections II and III by their references to support their proposal.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - INVOICING," outlines the procedures and requirements for submitting invoices for payments related to the referenced RFP (36C24726R0024).

• Payment Method: All payments will be made via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).
• Invoice Submission: Invoices must be submitted electronically in accordance with FAR 52.232-5 and 852.232-70.
• Mandatory Electronic Submission: The VA mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC) via Tungsten Network e-Invoicing.
• Vendor Registration: All VA vendors must register with Tungsten Network to submit electronic invoices. Registration can be completed via email to VA.Registration@Tungsten-Network.com or by calling 1-877-489-6135.
• Submission Portal: Invoices are to be submitted electronically through the VAFSC e-Invoice portal at https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is eliminated. New vendors being added to FMS must update their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/.
• Contact Information: Provided for Tungsten Network e-Invoice setup and FSC e-Invoice support.

This attachment is critical for bidders to understand the required invoicing process and payment procedures. Successful bidders must comply with these electronic invoicing requirements, including registering with Tungsten Network and submitting invoices through the specified portal. Failure to comply may impact payment processing.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting" for services and construction contracts, incorporating a January 2023 deviation. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors.

• Services Contracts: The contractor will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: The contractor will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Definitions: Clarifies that work by a similarly situated certified SDVOSB/VOSB subcontractor counts towards these limits. Excludes cost of materials for construction contracts.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for evaluation and award.
• Consequences: Acknowledges that false certifications are subject to penalties under Title 18, U.S. Code, Section 1001, and that VA may impose sanctions for non-compliance.

This document is critical for all bidders. It outlines specific limitations on subcontracting that must be adhered to if a contract is awarded. Bidders must understand these percentages and ensure their proposed subcontracting plan complies. The completed and signed certification form must be submitted with the offer to be considered eligible for award.

Solicitation / RFP / RFQ

This solicitation is for "Elevator Upgrades in Buildings 1, 2, 5, 38, 135, and 137" at the Tuscaloosa, AL VAMC. The project involves replacing, modernizing, and upgrading various elevators to address identified deficiencies. The estimated construction magnitude is between $5,000,000.00 and $10,000,000.00.

• Replacement and removal of elevator components.

• Modernization, renovation, and upgrading of elevators.

• Maintenance and testing of elevators for one year after each group is accepted (Guarantee Period Services).

• Compliance with ASME 17.1-8.6, OSHA 1917.116, NFPA, NEC codes, and VA safety rules.

• Employees must test negative for Tuberculosis prior to arrival.

• Supervisor must have completed 30-hour OSHA course; subcontractors must have completed 10-hour OSHA course.

• Contractor personnel require VA Identification Badges and must complete VA Privacy and Information Security Awareness training.

• Strict adherence to VA security regulations, including prohibitions on photography/video and possession of weapons.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 608 calendar days from Notice to Proceed (NTP) for construction completion. Guarantee Period Services are for 365 days concurrently with each elevator group warranty.

• Proposals are due by 13:00 EST on February 5, 2026.

• Submission is electronic only to the email addresses specified in Block 8 of SF 1442. Email file size limit is 10 MB.

• Evaluation Criteria: Past Performance (significantly more important than price) and Price.

• Key Deadlines:

  • Site Visit: January 13, 2026, 12:00 AM Eastern.
  • Requests for Information (RFIs) due: January 22, 2026, 1:00 PM Eastern.

• Offer Guarantee: Required, accepted via email only.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• SDVOSB must be 51% or more owned and controlled by one or more veterans.

• Offerors must be registered in SAM.gov and certifications.sba.gov.

• Offerors must comply with VETS 4212 reporting.

• Offerors who have not done business with VA must complete VA10091.

• NAICS Code: 236220; Small Business Standard: $45 Million.

• Magnitude of Construction: Between $5,000,000.00 and $10,000,000.00.

• Performance and Payment Bonds are required.

• Attachments include Experience Modification Rate Form, Limitations on Subcontracting Certificate, Past Performance Questionnaire, Itemized Cost Breakdown, Wage Determination, and Invoicing instructions.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically AL20250098, effective August 8, 2025. It establishes the minimum wage rates and fringe benefits that must be paid to various construction laborers and mechanics on building construction projects in Tuscaloosa County, Alabama. This determination is crucial for contractors to understand labor costs and ensure compliance with federal regulations.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022) regarding minimum wage rates for federal contracts.
• Wage Rates and Fringe Benefits: Lists specific minimum hourly wage rates and fringe benefits for numerous construction trades, including Asbestos Worker, Boiler Maker, Electrician, Ironworker, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, and Welder, among others.
• Union vs. Non-Union Rates: Explains identifiers for union rates, weighted union average rates, and survey rates, providing context for how the listed wages were determined.
• Paid Sick Leave: References Executive Order 13706, which mandates paid sick leave for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This wage determination directly impacts the labor costs associated with any construction opportunity in the specified area. Bidders must use these rates to accurately estimate their labor expenses when preparing proposals. Failure to comply with these wage requirements can lead to contract violations and penalties. Understanding the specific trades covered and their corresponding rates is essential for competitive bidding and successful contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Itemized Cost Breakdown.xlsx," is an Excel spreadsheet designed to collect detailed cost information from bidders for Solicitation No. 36C24726R0024. It serves as a worksheet for bidders to itemize their proposed costs across various categories.

The spreadsheet is organized by CSI (Construction Specifications Institute) divisions, starting with Division 01 - General Requirements and continuing through Divisions 02, 03, 05, 06, 07, 08, 09, 10, 11, 12, 13, 21, 22, 23, and 26, as well as a section for 'Other (If applicable)'. For each division, bidders are expected to break down costs into the following categories:

• Material
• Labor
• Equipment
• Other

Each division has a "Division Total." The worksheet also includes subtotals for Material, Labor, Equipment, and Other, followed by sections for Overhead, Profit, and Bonds and Insurance. The final row is "Total Proposal."

While specific instructions for filling out the sheet are not detailed in the provided text, the structure implies that bidders should input their estimated costs for each line item within the respective divisions and cost categories. The "0.0" values throughout the provided text indicate that this is a template and actual cost figures need to be entered by the bidder. The "Total Proposal" should represent the sum of all costs, including overhead, profit, and bonds/insurance.

This attachment is crucial for bidders as it dictates the format for submitting their pricing proposal. Bidders must accurately complete this breakdown to comply with solicitation requirements. The detailed cost structure will likely be used by the government for evaluation purposes, to understand the cost composition of the proposal, and potentially for negotiation.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services to perform elevator upgrades in Buildings 1, 2, 5, 38, 135, and 137 at the Tuscaloosa VAMC. This notice is not a request for proposals; formal proposals should not be submitted until the RFP is posted.

• Replacement, removal, modernization, renovation, and upgrading of various elevators.

• Contractor shall supply all materials, supervision, and labor.

• Work must comply with VA safety rules, NFPA, and NEC codes.

• Contract Type: Firm Fixed Price Construction.

• Estimated Magnitude: Between $5,000,000 and $10,000,000.

• Estimated Completion Period: 608 calendar days from Notice to Proceed (NTP).

• Guarantee Period Services: 365 days after acceptance for each elevator group.

• Solicitation Number: 36C24726R0024.

• Response Date/Time: 12-11-2025 13:00 Eastern Time, New York, USA.

• The solicitation document (including drawings and specifications) is expected to be posted on or about 1/7/2026 to sam.gov.

• Evaluation Process: Trade-Off Source Selection, aiming for the best value to the Government.

• Offerors are responsible for verifying the number of amendments issued.

• This acquisition is a 100% Set Aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be certified and listed in the SBA certification database and registered in SAM.gov at the time of qualification submission.

• Compliance with VAAR Clause 852.219-73 and 852.219-75 regarding subcontracting limitations for SDVOSBs is required.

• Joint ventures are eligible if they comply with 13 CFR 128.402 and the managing partner meets requirements.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), Size Standard: $45.0 million.

• Product Service Code (PSC): Y1DA (Construction of Hospitals and Infirmaries).

• A pre-proposal site visit will be announced in the solicitation.

• Some items may be subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.